RESCHEDULED from April 28, 2026 Council

Be it resolved that the agenda for the Council meeting of May 19, 2026, be received and adopted.

Be it resolved that the minutes of the Council meeting held on March 24, 2026, be received and adopted as presented.

Be it resolved that the minutes of the Public Meeting held on April 7, 2026, be received and adopted as presented.

Be it resolved that the Deputation from Regan, Benjamin and Spencer, grade 5/6 students of Patt McDowell at Hastings Public School, regarding the issue of Period Poverty be received. And That staff research an option for a period pantry to be available in all 3 library locations in Trent Hills and bring a report to a future Council Meeting for consideration.

Motion to Amend the Original Motion by Adding: And Further That staff prepare a report for the 2027 budget process to pause the Community Improvement Plan funds allocated for the 2027 fiscal year in the amount of $75,000 to make use of the Community Improvement Plan reserve and to reallocate to annual amount of $75,000 to an alternative project for a single year use.

Final Motion as Amended: Be it resolved that Staff Report EDC-2026-06, Kira Mees, Community Development Manager re: Status Update for Community Improvement Plan Grants be received. And That the appropriate By-Law be brought forward to repeal By-Law 2023-032 as the time period has expired. And Further That staff prepare a report for the 2027 budget process to pause the Community Improvement Plan funds allocated for the 2027 fiscal year in the amount of $75,000 to make use of the Community Improvement Plan reserve and to reallocate to annual amount of $75,000 to an alternative project for a single year use.

Be it resolved that Staff Report EDC-2026-07, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2026-04 27 Main Street, Warkworth be received. That the Community Improvement Plan application funding request from John Hannah, tenant of 27 Main Street, Warkworth, be approved to an up-set limit of $1,200. That the appropriate By-law be brought forward for Council's consideration. And That the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report EDC-2026-08, Kira Mees, Community Development Manager re: Crocheted Poppies Along the Campbellford Canal be received.

Be it resolved that Staff Report FIN-2026-08, Christina Beaushaw, Director of Finance/Treasurer re: 2026 Tax Rate Approval be received. And That the appropriate By-law to approve the 2026 Municipal Tax Rates and to authorize billing and collection of taxes be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2026-05, Karen Frigault, Chief Administrative Officer re: Delegation of Authority - Restricted Acts After Nomination Day (Lame Duck) Period be received. And That Council pass By-law 2026-036 to Delegate Authority during the Restricted Acts After Nomination Day to the Chief Administrative Officer.

Be it resolved that Staff Report CLK-2026-06, Karen Frigault, Chief Administrative Officer re: Establish a Joint Municipal Election Compliance Audit Committee be received. And That the By-law to Establish a Joint Municipal Election Compliance Audit Committee, as attached to this report, be enacted; and And Further That Council direct Staff to proceed with recruitment for the 2026-2030 Joint Compliance Audit Committee.

Be it resolved that Staff Report CLK-2026-01, Karen Frigault, Chief Administrative Officer re: Proposed Procedural By-law be received. That Council repeal Procedural By-law No. 2023 ‑ 015 and enact By-law No. 2026 ‑ 044, being a By-law to govern the proceedings of Council and Advisory Bodies of Council of the Corporation of the Municipality of Trent Hills. And That Council direct staff to update all related policies, templates, procedural guides, and public ‑ facing materials to reflect the approved Procedural By-law.

Be it resolved that Staff Report CLK-2026-07, Dawn Welch, Deputy Clerk re: Transfer of Zion United Church Cemetery Care & Maintenance Trust Account to the Municipality of Trent Hills be received. And That Council authorize staff to work with the Zion United Church Cemetery Operators to facilitate the transfer of the Care and Maintenance Trust Fund to the Municipality of Trent Hills, in accordance with the Funeral, Burial and Cremation Services Act, 2002; And That Council direct staff to complete all required documentation with the Bereavement Authority of Ontario (BAO), including the Application to Transfer Cemetery Care and Maintenance Fund/Account, to formalize the Municipality as the trustee of the Zion United Church Cemetery Care and Maintenance Fund.

Be it resolved that Staff Report WWS-2026-06, Kyle Beacock, Manager of Water and Wastewater Services re: Staff Report WWS-2026-06 regarding 2026 1st Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report WWS-2026-07, Kyle Beacock, Manager of Water and Wastewater Services re: 2025 MECP Compliance Report for the Campbellford Drinking Water System be received.

Be it resolved that Staff Report WWS-2026-08, Kyle Beacock, Manager of Water and Wastewater Services re: Drinking Water Quality Management System 2025 Management Review Report be received.

Be it resolved that Staff Report PLN-2026-18, Cameron Law, Planner re: Severance Consent Application B18/2025 and Zoning Amendment Application C10/2025, Larry Greenly and David Poole be received. Severance Consent Application B18/2025 And That Severance Consent Application B18/2025, Larry Greenly and David Poole, with respect to property located in Concession 1, Part Lot 21, 343 Concession Road 2 East, geographic Township of Percy, for application to sever one (1) new parcel, being approximately 37.78 hectares (93.35 acres) of vacant land for agricultural purposes only, from approximately 60.70 hectares (150 acres), be approved with the following conditions: That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105 and the Provincial Planning Statement. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal

Zoning Amendment Application C10/2025 Be it resolved that Zoning Amendment Application C10/2025, Larry Greenly and David Poole, to rezone the severed portion from Severance Consent Application B18/2025 (vacant land) to the Agricultural Exception TH-105-96 (A TH -105-96) Zone, in which no residential building permit(s) will be issued for this parcel of land, be approved. And that the retained portion from Severance Consent Application B18/2025 (existing residential dwelling and agricultural accessory buildings) be rezoned to the Agricultural Exception TH-105-97 (A TH-105-97), to acknowledge the reduced lot size within the Agricultural Zone, be approved. And That the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-21, Liz Stillman, Planning Coordinator re: Severance Consent Application B04/2026 and Zoning Amendment Application C01/2026, Dale, Margaret and Justin Loucks be received. Severance Consent Application B04/2026 That Severance Consent Application B04/2026, Dale, Margaret and Justin Loucks, with respect to property located in Concession 5, North Part Lot 14, 1625 Burnbrae Road, geographic Township of Seymour, for application to sever one (1) new parcel with existing surplus residential dwelling and outbuildings, being approximately 1.93 hectares (4.77 acres), from approximately 40.47 hectares (100 acres), be approved with the following conditions: That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105 and the Provincial Planning Statement. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public W

Zoning Amendment Application C01/2026 Be it resolved that Zoning Amendment Application C01/2026, Dale, Margaret and Justin Loucks, to rezone the severed portion from Severance Consent Application B04/2026 to Rural Residential, be approved. That the retained portion from Severance Consent Application B04/2026, be rezoned to Agricultural Exception (A TH-105-103), in which no residential building permit(s) will be issued for this parcel of land, be approved. And That the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-22, Liz Stillman, Planning Coordinator re: Severance Consent Application B05/2026, Steven and Keegan Forestell / H. Adam MacMillan be received. And That Severance Consent Application B05/2026, Steven and Keegan Forestell / H. Adam MacMillan, with respect to property located in Concession 9, Part Lots 20 and 21, 0 Brights Lane and Concession 9, Part of Lots 20 and 21, 46 Brights Lane, geographic Township of Percy, for a lot line adjustment / lot addition of approximately 1.15 acres (0.47 hectares) of vacant land, to be severed from 0 Brights Lane and merged to the adjacent property at 36 Brights Lane, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the severed parcel, being a portion of Concession 9, Part Lots 20 and 21, 0 Brights Lane, shall be conveyed to and consolidated with the adjacent parcel located in Concession 9, Part Lots 20 and 21, 46 Brights Lane, geographic Township of Percy, and that the severed parcel and adjacent parcel shall be consolidated and become one parcel of land. A solicitor's written undertaking shall be provided to the Municipality indicating that the necessary steps will be taken to implement the conveyance and to consolidate the parcels to one Property Identifier Number (PIN). That the applicant provide a registerable description under the requi

Be it resolved that Staff Report PLN-2026-23, Jim Peters, Director of Planning & Development re: Municipal Servicing Guidelines for the Construction of Municipal Infrastructure in New Development be received. And That the Municipal Servicing Guidelines, as the minimum standard for infrastructure design for new development, be approved.

Be it resolved that Staff Report PLN-2026-24, Jim Peters, Director of Planning & Development re: PLN-2026-24 regarding the purchase of a Drone for use by Planning and Development Services be received. That the purchase of the DJI Matrice 4E Drone, available through Cansel, for a purchase price of $7169.00 before tax, be approved; And That the funds for the purchase of the DJI Matrice 4E Drone, be drawn from the Planning Reserve Account.

Be it resolved that Staff Report PLN-2026-25, Jim Peters, Director of Planning & Development re: Infrastructure and Capacity Assessment for future growth (Service Capacity Review - SCR) - Water and Wastewater Systems be received. And That Council authorize staff to work with Engage Engineering to use the information provided through the Service Capacity Review, to refine and determine required upgrades to the wastewater system to support anticipated growth in the urban areas of Campbellford, Hastings and Warkworth (beginning with Hastings).

Be it resolved that Staff Report PLN-2026-26, Cameron Law, Planner re: Lease Agreement with Bell Mobility Inc. for Telecommunications Tower - 189 Alma Street, Campbellford (Alma Yard) be received. That Council approve a new five-year Lease Agreement with Bell Mobility Inc. for the municipally owned property located at 189 Alma Street, Campbellford. And That Council pass a future By-law once the consultation process has been completed to the satisfaction of the municipality to authorize the execution of the New Lease Agreement.

Be it resolved that Staff Report PLN-2026-27, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System and Transfer of a portion of the 13th Line East, geographic Township of Seymour be received. Severance Consent Application B20/2025 - Road Widening That the lands described as Part of Lot 25, Concession 13, being Part 6 on Plan 39R-15132, a portion of the 13th Line East, geographic Township of Seymour, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And That the appropriate By-law(s) be brought forward for Council's consideration.

Declaration of Surplus Lands / Exchange of Lands: That the portion of the road allowance, legally described as Part Lot 25 and part of the road allowance between Concession 12 and Concession 13, being Part 5 on Plan 39R-15132, a portion of the 13th Line East, geographic Township of Seymour, be declared surplus to the needs of the municipality. That the stop-up, closure, and transfer of the portion of the road allowance, legally described as Part Lot 25 and part of the road allowance between Concession 12 and Concession 13, being Part 5 on Plan 39R-15132, a portion of the 13th Line East, geographic Township of Seymour, be authorized to be transferred to the adjacent landowner(s), being Part 3 on Plan 39R-15132. That the applicant be responsible for the consolidation of the conveyed lands and the benefitting parcels as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Mayor and Clerk execute any documents that may be necessary to affect the transfer of the subject properties. And That the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-28, Cameron Law, Planner re: Plan of Subdivision Application SB01/2025 - Highland Builds Ltd. (J.P. Galle/Ecovue Consulting) be received. And That Subdivision Application SB01/2025, Highland Builds Ltd. (J.P. Galle/Ecovue Consulting) with respect to lands located at Concession 3, Part Lot 15, 0 Banta Road, geographic Township of Percy, be approved subject to conditions in the Draft Notice of Decision.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9 c.) to 9 i.) be adopted as printed.

Be it resolved that the Special Event Application from Hastings Revitalization Association/Canada Day Fireworks Committee re: Hastings Canada Day Celebration - July 1, 2026, be received; That the use of the Table/Chair Event Trailer for the event. The $500.00 + HST fee for the Event Trailer should be waived and documented as an in-kind contribution pursuant to Policy #POL-REC-001, In-kind Contributions/Subsidy Requests from Community Organizations. That the Hastings Canada Day Celebrations are declared as an Event of Municipal Significance, in support of their application to the AGCO for a Special Occasion Permit. And the application fee of $100.00 + HST should be waived and documented as an in-kind contribution pursuant to Policy #POL-REC-001 In-kind Contributions/Subsidy Requests from Community Organizations. And That Special Event Permit #2026-005 for the Hastings Canada Day Celebration be issued, conditional upon compliance with the approvals and requirements set out in the draft Special Event Permit.

Be it resolved that the Special Event Application from Incredible Trent Hills re: Campbellford Incredible Edibles Festival - July 11, 2026, be received; And That Special Event Permit #2026-006 for the Incredible Edibles Festival be issued, conditional upon compliance with the set approvals and requirements as listed in the Draft Special Event Permit.

Be it resolved that the Special Event Application from Campbellford Memorial Hospital Foundation re: 10th Annual Incredible Doctors' Cook-off - July 10, 2026, be received; And That Special Event Permit #2026-007 for Doctors' Cook-off be issued, conditional upon compliance with the approvals and requirements set forth in the Draft Special Event Permit.

Be it resolved that the Special Event Application from Second Chance Ministries re: Gospel Fest - July 11, 2026, be received; And That Special Event Permit #2026-008 for Gospel Fest be issued, conditional upon compliance with the approvals and requirements set forth in the draft Special Event Permit.

Be it resolved that the Special Event Application from Warkworth Music Fest re: Warkworth Music Fest - July 23-26, 2026, be received; And That Special Event Permit #2026-09 for Warkworth Music Fest be issued, conditional upon compliance with the approvals and requirements set out in the Draft Special Event Permit.

Be it resolved that the Special Event Application from The Warkworth Community Service Club re: The Warkworth Long Lunch - August 16, 2026, be received; That the use of the Table/Chair Event Trailer for the event. The $500.00 + HST fee for the Event Trailer should be waived and documented as an in-kind contribution pursuant to Policy #POL-REC-001, In-kind Contributions/Subsidy Requests from Community Organizations That the Warkworth Long Lunch is declared as an Event of Municipal Significance, in support of their application to the AGCO for a Special Occasion Permit. And the application fee of $100.00 + HST should be waived and documented as an in-kind contribution pursuant to Policy #POL-REC-001 In-kind Contributions/Subsidy Requests from Community Organizations. And That Special Event Permit #2026-010 for The Warkworth Long Lunch be issued, conditional upon compliance with the approvals and requirements set out in the Draft Special Event Permit. And Further That the applicant be advised of Council's decision under the Deputy Clerk's signature.

Be it resolved that: By-law No. 2026-034: A By-law to Authorize the Municipal Ice Storm Assistance (MISA) Program Transfer Payment Agreement between His Majesty the King in right of the Province of Ontario Represented by the Minister of Municipal Affairs and Housing and The Corporation of the Municipality of Trent Hills. By-law No. 2026-035: A By-law to Establish Tax Rates and to Provide for the Levy and Collection of Municipal, County and Education Taxes for the Year 2026. By-law No. 2026-036: A By-law to Delegate Authority during the Restricted Acts After Nomination Day (Lame Duck) Period for 2026. By-law No. 2026-037: A By-law to Authorize the Appointment of Area Weed Inspector. By-law No. 2026-038: Being A By-law to Establish the Terms of Reference for the 2026-2030 Joint Compliance Audit Committee. By-law No. 2026-039: A By-law to amend the Zoning Provision which applies to land in East Part of Lot 21, Concession 1, geographic Township of Percy, Municipality of Trent Hills C10/2025. By-law No. 2026-040: A By-law to amend the Zoning Provision which applies to land in North Part of Lot 14, Concession 5, geographic Township of Seymour, Municipality of Trent Hills C01/2026. By-law No. 2026-041: A By-law for establishing and assuming a municipal highway, Being Part of Lot 25, Concession 13, being Part 6 of Plan 39R-15132, a portion of the 13th Line East, geographic Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2026-042: A By-law to Per

Be it resolved that Council do now proceed into Closed Session at 11:10 a.m. pursuant to section 239 of the Municipal Act, 2001, to consider the following matters:  Acquisition or Disposition of Land s. 239(2)(c) - appraised value of the former Campbellford Arena

Be it resolved we do now rise at 11:20 a.m. and report on Closed Session Items 13 b):

Be it resolved that the confidential information regarding the appraised value of the former Campbellford Arena be received; And That staff be directed to proceed with next steps regarding the property substantially as discussed in Closed Session.

Be it resolved that By-law No. 2026-045: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 19, 2026 be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now adjourn at 11:22 a.m.