Council

Be it resolved that the agenda for the Council meeting of September 22, 2026 be received and adopted.

Be it resolved that the minutes of the Council Meeting held on August 20, 2026 be received and adopted as presented.

Be it resolved that the minutes of the Special Council Meeting held on September 1, 2026 be received and adopted as presented.

Be it resolved that the minutes of the Public Meeting held on September 1, 2026 be received and adopted as presented.

Be it resolved that the presentation presented by Richard Steiginga of Baker Tilly KDN LLP regarding the 2025 Financial Statements be received. And That the presentation be considered in conjunction with item 8. a) Staff Report FIN-2026-12 from the Director of Finance/Treasurer.

Be it resolved that Staff Report FIN-2026-12, Christina Beaushaw, Director of Finance/Treasurer, re: Presentation of 2025 Draft Consolidated Financial Statements and Audit Related Documents be received. That the 2025 Draft Consolidated Financial Statements be approved as presented. And That the 2025 Audit Reporting Letter be approved as presented. And That the Chief Administrative Officer and Director of Finance/Treasurer execute the 2025 Audit Representation Letter. And That the Mayor and Director of Finance/Treasurer execute the 2025 Management Report.

Be it resolved that Staff Report CLK-2026-12, Dawn Welch, Deputy Clerk, re: Routine Disclosure and Active Dissemination Policy be received. And That Council adopt Policy POL-ADM-019 Routine Disclosure and Active Dissemination Policy attached as Attachment “A” and approve Appendix 1 – Records Available Through Routine Disclosure and Active Dissemination attached as Attachment “B”. And Further That the Clerk be authorized to make minor administrative, formatting, reference and housekeeping updates to the Policy, and to update Appendix 1 in accordance with the authority and limitations set out in the Policy.

That Council approve By-law No. 2026-070, being a by-law to authorize a Licence Agreement between The Corporation of the Municipality of Trent Hills and John Sharpe for the continued use of a portion of the property at 6381 County Road 30 North, Campbellford, for a municipal gateway sign. That the Mayor and Clerk be authorized to execute the Licence Agreement. And That upon execution, staff issue compensation owing for 2023 through 2026 in the total amount of $400, with future annual compensation of $100 to be paid in accordance with the agreement. And Further That John Sharpe be advised of Council's decision, under the Deputy Clerk's signature.

Be it resolved that Staff Report CSR-2026-03, Peter Burnett, Director of Community Services, regarding Warkworth Arena Compressor Replacement, be received for information.

Be it resolved that Staff Report EDC-2026-21, Kira Mees, Community Development Manager, regarding Community Improvement Plan Application 2026-07 for 60 Bridge Street East. Campbellford be received. That the Community Improvement Plan application funding request from James Dolph, tenant of 60 Bridge St. E., Campbellford, be approved to an up-set limit of $1,000. And That the appropriate By-law be brought forward for Council's consideration. And That the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report EDC-2026-022, Dawn Welch, Deputy Clerk regarding Special Event Application for Hastings Halloween 2026 be received. That Council approve the issuance of Special Event Permit No. 2026-018 for Hastings Halloween 2026, including the temporary road closure of Front Street East between Bridge Street and Victoria Street. And That the applicant be advised of Council's decision, under the Deputy Clerk's signature.

It is recommended that Staff Report EDC-2026-023, Dawn Welch, Deputy Clerk re: Special Event Application - Warkworth Santa Claus Parade - December 4, 2026 be received. And that Council approve Special Event Permit 2026-019 for the Warkworth Santa Claus Parade to be held in the Village of Warkworth on December 4, 2026, subject to the conditions outlined in the Special Event Permit; And Further That the applicant be advised of Council's decision, under the Deputy Clerk's signature.

It is recommended that Staff Report EDC-2026-024, Dawn Welch, Deputy Clerk re: Special Event Application for Campbellford Santa Claus Parade - Saturday, November 21, 2026 be received. And That Council approve Special Event Permit 2026-020 for the Campbellford Santa Claus Parade to be held in the community of Campbellford on November 21, 2026, subject to the conditions outlined in the Special Event Permit. And further that the applicant be advised of Council's decision, under the Deputy Clerk's signature.

Be it resolved that Staff Report WWS-2026-08, Kyle Beacock, Manager of Water and Wastewater Services, regarding 2026 Compliance Inspection Report for the Warkworth DWS be received.

Be it resolved that Staff Report WWS-2026-09, Kyle Beacock, Manager of Water and Wastewater Services, regarding 2026 Compliance Inspection Report for the Campbellford DWS be received.

It is recommended that Staff Report WWS-2026-10, Kyle Beacock, Manager of Water and Wastewater Services, regarding emergency repairs required to Hastings WTP Filter #2 be received.

Be it resolved that Staff Report PLN-2026-43, from Cameron Law, Planner regarding Zoning Amendment Application C06/2026, Nicole Wells, 21 George Street, geographic Village of Warkworth be received. That Zoning By-law Amendment Application C06/2026, Nicole Wells, with respect to property located at 21 George Street, legally described as Plan 29 Block A, Part Lot 2 & 3 in the geographic Village of Warkworth, to rezone the subject lands from the Community Facility (CF) Zone and the Low Density Residential 1 (R1) Zone to the General Commercial (C1) Zone, be approved. And That the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-53, from Cameron Law, Planner regarding Zoning Amendment Application C11/2026, 1001062449 Ontario Ltd. / Caleb Nicholson, 313 County Road 38 (Campbellford Arena Lands) be received. That Zoning By-law Amendment Application C11/2026, 1001062449 Ontario Ltd. / Caleb Nicholson, with respect to property located at 313 County Road 38 (Campbellford Arena Lands), legally described as Concession 6 and 7, Part Lot 12, Plan 97 Part Lot 64, Part Road Allowance RP 39R15092 Parts 2 to 4, geographic Township of Seymour, to rezone the subject lands from the Community Facility (CF) Zone to a site specific Community Facility Exception (CF-TH-105-107) Zone, be approved. And That the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-54, Cameron Law, Planner, regarding Severance Consent Application B22/2026 and Zoning Amendment Application C10/2026, Paul Cocchio be received. Severance Consent Application B22/2026 That Severance Consent Application B22/2026, Paul Cocchio, with respect to property located in Concession 2, Part Lots 6 and 7, 166 2nd Line East, geographic Township of Seymour, for application to sever one (1) new parcel with existing surplus residential dwelling and outbuildings, being approximately 1.54 hectares (3.8 acres), from approximately 47.81 hectares (118.13 acres), be approved with the following conditions: That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105 and the Provincial Planning Statement. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an

Zoning Amendment Application C10/2026 Be it resolved that Zoning Amendment Application C10/2026, Paul Cocchio, to rezone the severed portion from Severance Consent Application B22/2026 to Rural Residential, be approved. And That the retained portion from Severance Consent Application B22/2026, be rezoned to Agricultural Exception (A TH-105-108), in which no residential building permit(s) will be issued for this parcel of land, be approved. And That the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-55, Cameron Law, Planner regarding Extension of Draft Approval for Plan of Subdivision SB02/2013 - Sifton Properties Limited - Haven on the Trent (Riverside Trail) be received. That the extension for fulfilling the conditions of draft approval for Plan of Subdivision SB02/2013, and for fulfilling the requirements of the Subdivision Agreements for Phases 1 through 5, be approved to September 30th, 2029. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB02/2013 during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB02/2013 during this extension, may result in no further extension being granted. And That the developer be advised of Council's decision under the Director of Planning and Development's Signature.

Be it resolved that Staff Report PLN-2026-56, from Cameron Law, Planner regarding Consideration to declare lands surplus to the needs of the Municipality - Portion of an Unopened Road Allowance between Concession 2 and 3, south of Block U, Plan 29, Geographic Township of Percy be received. Declaration of Surplus Lands That the unopened portion of the Road Allowance between Concession 2 and 3, south of Block U, Plan 29, Geographic Township of Percy be declared surplus to the needs of the Municipality and that the appropriate by-law to declare the road allowance as surplus be brought forward for Council's consideration. And that Staff proceed with the process of stopping up, closing, and conveying the portion of the unopened Road Allowance between Concession 2 and 3, south of Block U, Plan 29, Geographic Township of Percy, to be identified in a new survey, set out in more detail below.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10. c.) to 10. h.) be adopted as printed.

Whereas recent municipal infrastructure funding programs by the Government of Canada and Province of Ontario have tended to prioritize growth-related or housing-enabling infrastructure projects over infrastructure renewal needs; And Whereas the Government of Ontario has regulated municipal infrastructure asset management through O. Reg 588/17 (Asset Management Planning for Municipal Infrastructure) under the Infrastructure for Jobs and Prosperity Act, 2015; And Whereas municipal asset management plans and the Financial Accountability Office of Ontario have identified that municipalities have significant state-of-good-repair backlogs and renewal needs for infrastructure; And Whereas the Government of Ontario doubled the Ontario Community Infrastructure Fund (OCIF) from $200M/year to $400M/year for 2021-2026 but has not publicly committed to maintaining this level of funding beyond 2026; And Whereas the OCIF has become a vital and indispensable resource for municipalities, assisting them with improving their asset management programs and meeting community-preserving infrastructure renewal needs; And Whereas increased geopolitical uncertainty is threatening the economic prosperity of Canada, Ontario, and every municipality; And Whereas municipal infrastructure is a key enabler and preserver of economic prosperity; And Whereas the Municipal Finance Officers’ Association of Ontario (MFOA) has heard from its members and their municipalities concerns regarding the potential erosion

Be it resolved that: By-law No. 2026-071: A By-law to amend the Zoning Provision which applies to land in Part of Lots 6 and 7, Concession 2, geographic Township of Seymour, Municipality of Trent Hills C10/2026. By-law No. 2026-072: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Rigo and Laura Seucharan, owners of 30 Doxsee Avenue South, Campbellford. By-law No. 2026-073: A By-law to Repeal By-law No. 2001-99 and By-law No. 2012-75 Respecting Smoking and the Use of Tobacco Products. By-law No. 2026-074: A By-law to Authorize the Execution of a Lease Agreement between The Corporation of the Municipality of Trent Hills and Participants of the Temporary On-Street Parking Space Patios Program. By-law No. 2026-075: A By-law to authorize a Licence Agreement between The Corporation of the Municipality of Trent Hills and John Sharpe for the continued use of lands for a municipal sign. be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved that Council do now proceed into Closed Session at 11:44 a.m. pursuant to section 239 of the Municipal Act, 2001, to consider the following matters:  Labour Relations or Employee Negotiations s. 239(2)(d)

Be it resolved we do now rise at 12:17 p.m. and report on Closed Session Item 14. b):

Be it resolved that the confidential information in Closed Session regarding Labour Relations/Employee Negotiations s. 239(2)(d) be received. And That staff proceed as directed in closed session.

Be it resolved that By-law No. 2026-076: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, September 22, 2026 be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now adjourn at 12:18 p.m.