Council

Be it resolved that the agenda for the Council meeting of July 28, 2026 be received and adopted.

Be it resolved that the minutes of the Council meeting held on June 23, 2026 be received and adopted as presented.

Be it resolved that the minutes of the Public Meeting held on July 7, 2026 be received and adopted as presented.

Be it resolved that the verbal information presented by Jim Orr re: Rezoning at 150 Heath Dr. be received and considered in conjunction with Item 8. m).

Be it resolved that the Public Comments be received and considered in conjunction with the appropriate item.

Be it resolved that Staff Report FIN 2026-10, Christina Beaushaw, Director of Finance/Treasurer re: Payroll Software Conversion to ADP Canada be received. That Staff be authorized to enter into an agreement with ADP Canada for payroll processing services and to transition the Municipality’s payroll system from Microsoft Dynamics GP to ADP Canada; And That the procurement of payroll processing services from ADP Canada be authorized as an exception under Appendix 2(g) of Procurement Policy POL-FIN-010.

Be it resolved that Staff Report FIN 2026-11, Christina Beaushaw, Director of Finance/Treasurer re: Financial Software Replacement and Joint RFP Initiative with Northumberland County and Member Municipalities be received. And That the Council of the Municipality of Trent Hills confirms its participation in the joint procurement initiative, with the understanding that the Municipality will be responsible for additional costs associated with implementation and ongoing operation, which may include:  Ongoing licensing, membership, and support fees;  Local staffing resources required for implementation;  Optional modules or functionality beyond the core system; and  Integration of the new financial system with existing municipal software. And Further That this resolution be forwarded to Northumberland County Council for information.

Be it resolved that Staff Report EDC-2026-10, Kira Mees, Community Development Manager re: Review of Commemorative Crosswalks and Future Community Recognition Requests be received. And That Council direct staff to pause future installation and replacement of commemorative roadway crosswalks pending the development of a Community Commemorative Recognition Policy; And That Council direct staff to prepare a Community Commemorative Recognition Policy establishing a framework for future requests for commemorative installations on municipal property;

Be it resolved that Staff Report EDC-2026-015, Kira Mees, Community Development Manager re: Special Event Application for Porchella - Saturday, September 12, 2026 be received. And That Council support the issuance of Special Event Permit No. 2026-013, subject to the conditions outlined in the permit.

Be it resolved that Staff Report EDC-2026-016, Kira Mees, Community Development Manager re: Special Event Application for Carson Campbell Memorial Cup Celebration Parade - August 6, 2026 be received. And That Council support the issuance of Special Event Permit No. 2026-014, subject to the conditions outlined in the permit.

Be it resolved that Staff Report PWK-2026-05, Neil Allanson, Manager, Roads and Urban Services re: Staff Percy Agricultural Society Equipment and Staff Request, Warkworth Fall Fair September 11-13, 2026 Report (type number) regarding be received. That the request from Percy Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff Volunteers for the purpose of assisting at the 2026 Warkworth Fall Fair, September 11-13, 2026 be approved, pursuant to Policy No. POL-REC-001- In-kind Contributions/Subsidy Requests from Community Organizations. And that the Percy Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2026-006, Neil Allanson, Manager, Roads and Urban Services re: Community Safety Zone Extension be received. Further That Council enact By-law No 2026-057 to designate Community Safety Zones on municipal roadways as identified in Schedule "A" and repeal By-law No. 2019-111.

Be it resolved that Staff Report PLN-2026-47, Cameron Law, Planner re: 2026 Mid-year Planning & Development Update be received.

Be it resolved that Staff Report PLN-2026-39, Cameron Law, Planner re: Severance Consent Application B06/2026 and Zoning Amendment Application C05/2026, Matthew Stearns, c/o Jonathan Hartman (Providence Homes), Agent Dafne Gokcen (Innovative Planning Solutions) - 122 Mill Street, Warkworth be received. And that Council defer Item 8. i) for staff to bring back an additional report.

Be it resolved that Staff Report PLN-2026-40, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lots 11 and 12, Concession 8, being Part 1 on Plan 39R-15170, a portion of Richardson Road, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 26, Concession 7, being Part 1 on Plan 39R-15149, a portion of the 8th Line East; and Part of Lot 26, Concession 7, being Part 3 on Plan 39R-15149, a portion of Wingfield Road, geographic Township of Seymour, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And That the appropriate By-law(s) be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-42, Liz Stillman, Planning Coordinator re: Severance Consent Application B14/2026 and Zoning Amendment Application C08/2026, Allan and Rose Ingram be received. Severance Consent Application B14/2026 And That Severance Consent Application B14/2026, Allan and Rose Ingram, with respect to property located in Concession 9, Part Lot 26, 2400 County Road 38, geographic Township of Seymour, for application to create one new parcel, being approximately 1.10 hectares (2.73 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant shall layout and dedicate by deed to the County of Northumberland a strip of land ensuring 17 metres from the painted centerline of County Road 38, along the frontage of both the severed and retained parcels, for road widening purposes and that the applicant submits a plan (e.g., draft reference plan) to the satisfaction of the County of Northumberland. The road widening must

Zoning Amendment Application C08/2026 Be it resolved that Zoning Amendment Application C08/2026, Allan and Rose Ingram, to rezone the severed portion from Severance Consent Application B14/2026 to the Rural Residential (RR) Zone be approved. And That the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-44, Jim Peters, Director of Planning & Development re: Staff Report PLN-2026-44, regarding James Orr Delegation Request Re: Severance Consent Application B06/2023 and Zoning Amendment Application C05/2023, County Road 25 / Heath Drive, geographic Township of Percy be received. That Council acknowledge that the current Official Plan policies do not permit the creation of the proposed lot and directs staff to continue to apply the existing planning policy framework until such time as the Official Plan is amended.

Be it resolved that Staff Report PLN-2026-45, Jim Peters, Director of Planning & Development re: Staff Report PLN-2026-45 regarding Zoning Amendment Application C04/2026, Island Park RV Resort (604840 Ontario Inc.) be received. That Zoning Amendment Application C04/2026, Island Park RV Resort (604840 Ontario Inc.) 9 Island Park Road, Concession 10, Lot 2, Part Road Allowance 39R6235 Part 1, geographic Township of Seymour to amend Zoning By-law Amendment 2016-42, Section 2 a) Regulations for permitted uses, Item (i) "the maximum number of trailer sites shall be 201", to read Item (i) "the maximum number of trailer sites shall be 211", be denied.

Be it resolved that Staff Report CLK-2026-09, Jessica Polley, Clerk re: Council Meeting Schedule Change for August 2026 be received. That Council approve changing the Regular Council Meeting scheduled for Tuesday, August 25, 2026 to Thursday, August 20, 2026, commencing at its regularly scheduled time; and That the Clerk be directed to provide public notice of the revised meeting date in accordance with the Municipality's Procedural By-law.

Be it resolved that Staff Report CLK-2026-10, Jessica Polley, Clerk re: Appointment of Integrity Commissioner and Closed Meeting Investigator be received. That Council direct staff to provide 30 days' notice to Principles Integrity of the Municipality's intent to terminate its existing service agreement; and And That Council appoint ADR Chambers Inc. as the Municipality's Integrity Commissioner and Closed Meeting Investigator effective August 28, 2026; and And Further That a by-law to authorize the Mayor and Clerk to execute an agreement with ADR Chambers Inc., be brought forward for consideration at the next regular meeting of Council.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10 b.) to 10 d.) be adopted as printed.

Be it resolved that the Hastings Hydro Reserve Fund Application from Northumberland United Way to install a Period Promise and Hygiene Cabinet at the Hastings Library be received. That the Northumberland United Way application for funds to purchase and install a Period Promise and Hygiene Cabinet at the Hastings Library be approved in an amount not to exceed $1,000.00. And That the applicant be advised of Council's decision under the Clerk’s signature.

Be it resolved that: By-law No. 2026-057: A By-law to Designate Community Safety Zones and Repeal By-law No. 2019-111. By-law No. 2026-058: A By-law to Repeal By-law No. 2022-119 and By-law No. 2023-136, Respecting an Agreement with the Campbellford Rebels. By-law No. 2026-059: A By-law for establishing and assuming a municipal highway, Being Part of Lots 11 and 12, Concession 8, being Part 1 of Plan 39R-15170, a portion of Richardson Road, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2026-060: A By-law for establishing and assuming a municipal highway, Being Part of Lot 26, Concession 7, being Part 1 on Plan 39R-15149, a portion of the 8th Line East; and Part of Lot 26, Concession 7, being Part 3 on Plan 39R-15149, a portion of Wingfield Road, geographic Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2026-061: A By-law to amend the Zoning Provision which applies to land in Part of Lot 26, Concession 9, geographic Township of Seymour, Municipality of Trent Hills C08/2026. By-law No. 2026-062: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and John Hannah tenant of 27 Main Street, Warkworth. By-law No. 2026-063: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Marlene Cottrell Owner of 33 Fron

Be it resolved that Council do now proceed into Closed Session at 11:57 a.m./p.m. pursuant to section 239 of the Municipal Act, 2001, to consider the following matters:  Acquisition or Disposition of Land s. 239(2)(c)  Personal Matters about an Identifiable Individual s. 239(2)(b)

Be it resolved we do now rise at 1:30 p.m. and report on Closed Session Items 14:  Acquisition or Disposition of Land s. 239(2)(c) PLN-2026-46.  Personal Matters about an Identifiable Individual s. 239(2)(b). Mayor Crate reported that Council received the confidential items and provided direction to staff accordingly.

Be it resolved that By-law No. 2026-064: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, July 28, 2026 be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now adjourn at 1:32 p.m.