Council

Be it resolved that item 7. m) be reordered to immediately follow the presentation in 6. a), as the presentation under item 6. a) relates directly to the staff report in 7. m).

Be it resolved that the agenda for the Council meeting of March 24, 2026 be received and adopted as amended.

Be it resolved that the minutes of the Council meeting held on February 24, 2026 be received and adopted as presented.

Be it resolved that the minutes of the Special Council meeting held on February 17, 2026 be received and adopted as presented.

Be it resolved that the minutes of the Public Meeting held on March 3, 2026 be received and adopted as presented.

Be it resolved that the minutes of the Accessibility Advisory Committee meeting held on February 18, 2026 be received and adopted as presented. And That Council endorse the proposed Community Engagement and Communication initiatives and directs staff to incorporate the approved initiatives into annual work plans and communications strategies, subject to available resources.

Be it resolved that the minutes of the Community Development Advisory Committee meeting held on February 25, 2026 be received and adopted as presented.

Be it resolved that the Deputation request from Carrie Hayward, Board Chair and Jeff Hohenkerk, President and CEO regarding the Campbellford Memorial Hospital Redevelopment Update be received.

Be it resolved that the presentation presented by Kent Randall of EcoVue Consulting Services Inc. re: response to concerns regarding site-specific zoning of development at Brenda's Place (192 Front Street West, Hastings), be received. And That the presentation be considered in conjunction with item 7. m) Staff Report PLN-2026-15 regarding Condominium Application SB01/2023 and Zoning Amendment Application C22/2023 - Grey Jay Development (EcoVue Consulting) - Brenda's Place (192 Front Street West, Hastings) - Previous Deferral.

Be it resolved that Staff Report CWA-2026-01, Tanya Redden, Manager of Capital Works and Asset Management re: Tanner Road, Parkview Boulevard, Gair Street and Ibey Court: Reconstruction and Funding Update be received. And that Council approve the reallocation of funds approved in the 2026 Capital Budget as follows: $521,717 from Unspent OCIF (Ontario Community Infrastructure Fund) to Tanner Road $248,844 from Grants from Frank St & Saskatoon St Urbanization to Tanner Road (2026 OCIF) And that Council approve the By-law to authorize the execution of an Ontario Transfer Payment Agreement between His Majesty the King in right of Ontario, as represented by the Minister of Finance, and the Municipality of Trent Hills for the Municipal Housing Infrastructure Program - Health and Safety Water Stream.

Be it resolved that Staff Report PWK- 2026-01, Neil Allanson, Manager, Roads and Urban Services re: Staff Report PWK-2026-01 - Pre-Purchase 1 (one) New Tandem Plow,Truck. be received. That Council pre-approve to an upset limit of $480,000, to be included in the 2027 Capital Budget, for the acquisition of one (1) Tandem Plow/Sander Truck, to be funded from taxation; That the bid from Winslow Gerolamy Motors Limited for Request for Quotation PWK- FLT-2026-01 for a Tandem Truck with Plow be selected for award at their bid price of $455,263.05 HST included. And That Winslow Gerolamy Motors be advised of Council's decision under the Manager of Roads and Urban Services signature.

Be it resolved that Staff Report BLD-2026-02, Stephen White, Chief Building Official re: Building Department Reserve Funding - Vehicle Purchase be received. And That Council approve the draw of funds to an upset limit of $75,000.00 from the Building Reserve Fund for the purchase of two replacement vehicles for the Building/By-law Services Department, subject to completion of an Invitational Competition in accordance with Procurement Policy POL-FIN-010. And That Council authorize the disposal of the two surplus Chevrolet Equinox fleet vehicles by trade-in at fair market value, in accordance with Surplus Goods or Assets Procedure PRO-FIN-010C.

Be it resolved that Staff Report WWS-2026-05, Kyle Beacock, Manager of Water and Wastewater Services re: Agreement Renewal with Flowpoint Automated Bulk Water Dispensing Stations be received. And That the appropriate By-law to Authorize the Agreement be executed by the Mayor and CAO/Clerk.

Be it resolved that Staff Report EDC-2026-04, Kira Mees, Community Development Manager re: Campbellford Farmers' Market Road Closure Request for 2026 Season be received. That River Street be closed between Front Street South and Saskatoon Avenue on Saturdays from 7:30 am to 2:00 pm from May 2, 2026 to October 31, 2026. And that the Campbellford Farmers' Market be informed of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report EDC-2026-05, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2026-03 140 Church Street, Warkworth be received. That the Community Improvement Plan application funding request from 140 Church Street, Warkworth, the Percy Township Non-Profit Housing Corporation, be approved to an up-set limit of $2525.00. That the appropriate By-law be brought forward for Council's consideration. And That the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report FIN-2026-06, Christina Beaushaw, Director of Finance/Treasurer re: 2025 Audit Planning Report and Engagement Letter be received. That the Mayor and Deputy Mayor execute the Audit Planning Report for the year ending December 31, 2025 on behalf of Council. That the Director of Finance/Treasurer execute the Engagement Letter for the year ending December 31, 2025. And That the Municipal Audit Firm be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2026-07, Christina Beaushaw, Director of Finance/Treasurer re: 2025 Statement of Council Remuneration and Expenses be received.

Be it resolved that Staff Report CAO-2026-03, Karen Frigault, Chief Administrative Officer re: Trent Hills Family Health Organization – Physician Recruitment and Retention Agreement (2026) be received. That Council approve entering into a one-year Agreement with the Trent Hills Family Health Organization for the purpose of supporting physician recruitment and retention initiatives in Trent Hills for the term January 1, 2026, to December 31, 2026, in the amount of $100,000, as approved in the 2026 Municipal Budget; And That the Agreement require the Trent Hills Family Health Organization to provide a report to Council outlining how the funds were utilized and the impact of the funding on physician recruitment and retention efforts; And That the appropriate By-law be brought forward to authorize the Mayor and Clerk to execute the Agreement.

Be it resolved that Staff Report PLN-2026-12, Liz Stillman, Planning Coordinator re: Severance Consent Application B24/2025, Ronald Kelly & Sandra Allanson Kelly be received. And that Severance Consent Application B24/2025, Ronald Kelly & Sandra Allanson Kelly, with respect to property located in Concession 6, Part Lot 11, being Part 1 on Plan 39R-10507, 93 Nelson Drive, geographic Township of Percy, for application to create one new parcel, being approximately 2.02 hectares (5 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant apply for a Minor Variance to acknowledge the reduced lot frontage on the retained parcel, to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Tren

Be it resolved that Staff Report PLN-2026-13, Liz Stillman, Planning Coordinator re: Severance Consent Application B01/2026, 2616795 Ontario Inc. / Derek Sanftenberg be received. And that Severance Consent Application B01/2026, 2616795 Ontario Inc. / Derek Sanftenberg, with respect to property located in Plan 517, Lot 2, 15 Rosecliffe Court, geographic Village of Hastings, for application to create one new parcel, being approximately 0.17 acres (675 square metres) of vacant land for residential building purposes, with the retained portion being approximately 0.16 acres (640 square metres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant apply for a Minor Variance to acknowledge the reduced lot frontage and reduced lot area, to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setbac

Be it resolved that Staff Report PLN-2026-14, Cameron Law, Planner re: Consideration to declare lands surplus to the needs of the Municipality - Unopened portion of Road Allowance between Concessions 10 and 11 Percy be received. Declaration of Surplus Lands That a portion of the Unopened portion of the road allowance between Concession 10 and Concession 11, Township of Percy, Trent Hills, be declared surplus to the needs of the Municipality and that the appropriate by-law to declare the road allowance as surplus be brought forward for Council's consideration. And that Staff proceed with the process of stopping up, closing, and conveying of the portion of the unopened road allowance between Concession 10 and 11 Percy, east of Concession 10, Part of Lot 12, Part 1 as seen on Plan 39R-14779; Trent Hills, to be identified in a new survey, as set out in the report.

Be it resolved that Staff Report PLN-2026-15, Cameron Law, Planner re: Condominium Application SB01/2023 and Zoning Amendment Application C22/2023 - Grey Jay Development (Ecovue Consulting) - Brenda's Place (192 Front Street West, Hastings) - Previous Deferral be received. That Subdivision Application SB01/2023, Grey Jay Developments (Ecovue Consulting) - Brenda's Place (192 Front Street W), with respect to lands located in Part of Lot 3, Concession 7, Township of Asphodel/ RD 134 Part 1 RP 39R14574 Part 2, former Village of Hastings, be approved subject to the conditions specified in the Draft Notice of Decision. That Zoning By-law Amendment Application C22/2024, Grey Jay Developments (Ecovue Consulting) - Brenda's Place (192 Front Street W), with respect to lands located in Part of Lot 3, Concession 7, Township of Asphodel/ RD 134 Part 1 RP 39R14574 Part 2, former Village of Hastings, to rezone the property from the Resort Commercial (C4) and the Environmental Protection (EP) Zone to a Medium-density Residential (R2) Zone, to permit the development of a mixed development of townhomes and semi-detached dwellings, be approved. And That the appropriate By-law be brought forward for Council's approval.

Be it resolved that Staff Report PLN-2026-16, Cameron Law, Planner re: Zoning By-law Amendment C09/2025 Part I, Grey Jay Developments Inc. (79 Front St E, Hastings / The White Building) be received. That Zoning By-law Amendment Application C09/2025, Grey Jay Development Inc. (Eric Brookings), with respect to property located at 38R-2468, Part 2, 79 Front St E, Hastings, former Village of Hastings, to rezone the subject lands from the General Commercial (C1) Zone to the High-density Residential Exception Holding (R3-TH-105-101-H) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-17, Cameron Law, Planner re: Zoning By-law Amendment C09/2025 Part II, Grey Jay Developments Inc. (87 Front St E, Hastings / The Hastings Tannery Lands) be received. That Zoning By-law Amendment Application C09/2025, Grey Jay Development Inc. (Eric Brookings), with respect to property located at Asphodel Concession 8 Part Lot 4 Plan 33 Lots 1, 2, 4, 5, 6, Part Front Street Part Nelson Street, 38R2443; Parts 1 and 2 Part 4, 39R 9781 Part 1,87 Front St E, 79 Front St E, Hastings, former Village of Hastings, to rezone the subject lands from the General Industrial (M1) Zone and Environmental Protection (EP) to the High-density Residential Exception Holding (R3-TH-105-102-H) Zone and the Environmental Protection (EP) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2026-19, Liz Stillman, Planning Coordinator re: Severance Consent Application B02/2026, Hydro One Networks Inc. / Ontario Power Generation Inc. be received. That Severance Consent Application B02/2026, Hydro One Networks Inc. / Ontario Power Generation Inc., with respect to property located in Concession 5, Part Lot 6, being Parts 1 to 4 on Plan 38R-1953 and Parts 1 and 2 on Plan 39R-13026, Industrial Drive / 8 Trent Drive, geographic Town of Campbellford, for a lot line adjustment / lot addition of approximately 0.33 acres of vacant land, to be severed from the Hydro One Networks Inc. property on Industrial Drive and merged to the Ontario Power Generation property located at 8 Trent Drive, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the severed parcel, being a portion of Concession 5, Part Lot 8, being Parts 3 and 4 on Plan 38R-1953, Industrial Drive, shall be conveyed to and consolidated with the adjacent parcel located in Concession 5, Part Lot 8, 8 Trent Drive, geographic Town of Campbellford, and that the severed parcel and adjacent parcel shall be consolidated and become one parcel of land. A solicitor's written undertaking shall be provided to the Municipality indicating that the necessary steps will be taken to implement the conveyance and to consolidate the parcels

Be it resolved that Staff Report PLN-2026-20, Liz Stillman, Planning Coordinator re: Severance Consent Application B03/2026, Jeffrey and Sandra Carswell be received. And that Severance Consent Application B03/2026, Jeffrey and Sandra Carswell, with respect to property located in Plan 112, Lots 11, 15 and 21, Block A, 89 Portage Street / Oak Street, geographic Town of Campbellford, for application to create one new parcel, being approximately 0.30 hectares (0.76 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That the owner(s) ob

Be it resolved that Staff Report COA-2026-01, Cameron Law, Planner re: Minor Variance Application A02/2025, Ronald Kelly and Sandra Allanson Kelly be received. And that Minor Variance Application A02/2025 - Ronald Kelly and Sandra Allanson Kelly, with respect to property located at 93 Nelson Drive, legally described as Concession 6, Part Lot 11, being Part 1 on Plan 39R-10507, geographic Township of Percy, to reduce the required minimum lot frontage from 30 metres to 15.24 metres, be approved;

Be it resolved that Staff Report COA-2026-02, Cameron Law, Planner re: Minor Variance Application A01/2026, 2616795 Ontario Inc. / Derek Sanftenberg be received. And that Minor Variance Application A01/2026 - 2616795 Ontario Inc. / Derek Sanftenberg, with respect to property located at 15 Rosecliff Court, legally described as Plan 517, Lot 2, geographic former Village of Hastings, to reduce the required minimum lot frontage from 18 metres to 14.2 metres, be approved; And that Minor Variance Application A01/2026 - 2616795 Ontario Inc. / Derek Sanftenberg, with respect to property located at 15 Rosecliff Court, legally described as Plan 517, Lot 2, geographic former Village of Hastings, to reduce the required minimum lot area from 675 square metres to 640 square metres, be approved.

Whereas the Government of Canada has initiated planning and consultation for the proposed Alto high ‑ speed rail corridor between Toronto and Québec City; And Whereas preliminary study corridor mapping released by the Alto project indicates that potential route options could pass through the Municipality of Trent Hills; And Whereas the currently identified study corridor would have significant potential impacts within Trent Hills, including passing through two of the Municipality’s three primary urban settlement areas, Campbellford and Hastings, as well as extensive agricultural lands that are central to the local economy; And Whereas the proposed corridor raises serious concerns regarding impacts to agricultural operations, municipal roads, infrastructure, private property, and established rural and urban communities; And Whereas there are significant unknown costs to municipalities associated with the proposed corridor, including impacts to municipal infrastructure, service delivery, transportation networks, and emergency response; And Whereas Trent Hills and residents have not received sufficient detailed information regarding potential local impacts, including land use, environmental effects, municipal infrastructure interfaces, and long ‑ term financial or operational implications; And Whereas the Municipality of Trent Hills supports responsible transportation infrastructure that strengthens regional connectivity while respecting the needs of local communities; Therefore

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10 b.) to 10 h.) be adopted as printed.

Be it resolved that the correspondence received February 24, 2026 from Jenn Hudson, CBIA Administrator re: Municipal Support for the Annual Treats in the Streets, Touch a Truck Event - April 4, 2026 be received. That the request from the Campbellford Business Improvement Area (CBIA) for the provision of a dump truck, backhoe, loader, grader, pumper truck, tanker truck, and ladder fire truck, and qualified Municipal Staff Volunteers to assist and educate children, at a Touch the Truck event on April 4, 2026 from 11:00 a.m. until 2:00 p.m. be approved, subject to the equipment and Municipal Staff Volunteers being available. And that the CBIA be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that: By-law No. 2026-026: A By-law to Authorize the Execution of an Ontario Transfer Payment Agreement between The Municipality of Trent Hills and His Majesty the King in right of Ontario as represented by the Minister of Infrastructure. By-law No. 2026-027: A By-law to Authorize an Agreement between the Municipality of Trent Hills and AVIF MFG GP Ltd. on behalf of Flowpoint LP (Bulk Water Filling Stations). By-law No. 2026-028: A By-law to adopt to amend the Zoning Provisions which applies to the lot legally described as RP 38R-2468 Part 2, former Village of Hastings, Municipality of Trent Hills With respect to Zoning By-law Amendment Application C09/2025. By-law No. 2026-029: A By-law to adopt to amend the Zoning Provisions which applies to the lot legally described as Asphodel Concession 8 Part Lot 4 Plan 33 Lots 1, 2, 4, 5, 6, Part Front Street Part Nelson Street, 38R2443; Parts 1 and 2 Part 4, 39R 9781 Part 1, 87 Front St E, former Village of Hastings, Municipality of Trent Hills With respect to Zoning By-law Amendment Application C09/2025. By-law No. 2026-030: A By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of Trent Hills and Trent Hills Family Health Organization. By-law No. 2026-031: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Pamela Searle of 47 Bridge Street East, Campbellford. be read, passed and pr

Be it resolved we do now rise at 12:08 p.m. and report on Closed Session Items 14:

Be it resolved that the confidential information presented by Karen Frigault, Chief Administrative Officer, pursuant to section 239 of the Municipal Act, 2001, regarding Personal matters about an identifiable individual, be received.

Be it resolved that By-law No. 2026-032: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 24, 2026 be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now adjourn at 12:10 p.m.