Council

Be it resolved that the agenda for the Council meeting of November 25, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on October 28, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Special Council meeting held on November 4, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearing/Public Meetings meeting held on November 4, 2025 be received.

Be it resolved that the minutes of the Community Development Advisory Committee Meeting held on September 24, 2025 be received. And that, pursuant to Community Development Advisory Committee Motion No. CDAC-250924-5, that the Temporary On-Street Parking Space Patios, Pilot Project for 2025 be extended to include the 2026 year.

Be it resolved that the presentation presented by Rhonda Bateman, Chief Administrative Officer at Lower Trent Conservation re: Lower Trent Conservation - 2026 Draft Budget be received.

Be it resolved that Staff Report BLD-2025-009, Stephen White, Chief Building Official re: Building Department Activity - July to September, 2025 be received.

Be it resolved that Staff Report HRC-2025-001, Kari Petherick, Coordinator of Human Resources and Health & Safety re: POL-HR-029 Respectful Workplace Policy be received. And that the draft POL-HR-029 Respectful Workplace Policy, as attached to Staff Report HRC-2025-001, be approved and adopted as presented.

Be it resolved that Staff Report EDC-2025-014, Peter Burnett, Director of Community Services re: Community Improvement Plan Application 2025 08 4 Front St. S, Campbellford be received. That the Community Improvement Plan application funding request from the owner of 4 Front St. S., Campbellford, Kazi Mursalin, be approved to an upset limit of $5,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Director of Community Services signature.

Be it resolved that Staff Report PLN-2025-59, Cameron Law, Planner re: Consideration to declare lands surplus to the needs of the Municipality - Unopened portion of Road Allowance between Concessions 13 and 14 be received. Declaration of Surplus Lands That the unopened portion of the Unopened portion of the road allowance between Concession 13 and Concession 14, Township of Seymour, Trent Hills, be declared surplus to the needs of the Municipality and that the appropriate by-law to declare the road allowance within the Concession 14 as surplus be brought forward for Council's consideration. And that Staff proceed with the process of stopping up, closing, and conveying of the Unopened portion of the road allowance legally described as Part Road Allowance Between Concession 13 and 14 Seymour, a triangular shaped piece to the east of Part 2 as seen on Plan 38R574; Trent Hills, to be identified in a new survey, set out in more detail below.

Be it resolved that Staff Report PLN-2025-60, Cameron Law, Planner re: Assign name to Newly Assumed Road into Municipal Road System - Lockside Drive, Meyers Island (Northumberland Summer Resorts) be received. That the lands described as PIN 51190-0456 (LT), Part Lot 6, Concession 2, being Part 1 on Plan 39R-15049 and Part 2 on Plan 39R-10892, subject to an easement over Part 2 on Plan 39R-10892 as in ND187944, and the lands described as PIN 51190-0467(LT), Part Block BX, Plan 487, being Part 1 on Plan 39R-10892, in the geographic Township of Seymour, be named to Lockside Drive. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2025-61, Cameron Law, Planner re: Extension of Draft Approval for Plan of Subdivision SB01/2011 - Hastings Hilltop Subdivision (Huron Creek Developments) be received. That an extension for fulfilling the conditions of draft approval for Plan of Subdivision SB01/2011 - Hastings Hilltop Subdivision (Huron Creek Developments), be approved to December 31, 2027. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB01/2011, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB01/2011 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2025-64, Liz Stillman, Planning Coordinator re: Severance Consent Application B19/2025, John and Kim Messacar be received. And that Severance Consent Application B19/2025, John and Kim Messacar, with respect to property located in Part Lot 171, Plan 33, Part Lot 4, Concession 7, Asphodel, being Part 1 and 2, Plan 38R-1595, 155 Front Street West, geographic Village of Hastings, for application to create one new parcel, being approximately 0.18 hectares (0.446 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entran

Be it resolved that Staff Report PLN-2025-66, Liz Stillman, Planning Coordinator re: Severance Consent Application B21/2025, B.G. Newmarket Inc. c/o McDonald Homes be received. That Severance Consent Application B21/2025, B.G. Newmarket Inc. c/o McDonald Homes, with respect to property located in Concession 14, Part Lot 10, Timberlane Drive / Trent River Road / Concession 14, Part Lot 9, geographic Township of Seymour, for application to sever approximately 0.57 hectares (1.42 acres) of vacant land, in which the severed portion will be consolidated with the two adjacent parcels to the west, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the severed parcel, being a portion of Concession 14, Part Lot 10, being Parts 1 and 4 on Plan 38R-1009, geographic Township of Seymour shall be conveyed to and consolidated with the adjacent parcel located in Concession 14, Part Lot 9, being Part 1 on Plan 39R-14559, geographic Township of Seymour, Municipality of Trent Hills, and that the severed parcel and adjacent parcel shall be consolidated and become one parcel of land. A solicitor's written undertaking shall be provided to the Municipality indicating that the necessary steps will be taken to implement the conveyance and to consolidate the parcels to one Property Identifier Number (PIN). That the severed parcel, being a port

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9 b.) to 9 d.) be adopted as printed.

Be it resolved that the correspondence dated October 17, 2025 from Andrea Kelly, Hastings Revitalization Association re: Request to Waive Fees - Annual Easter Egg Hunt - April 4, 2026 be received. That the request from the Hastings Revitalization Association to waive the facility rental fee for the use of the Hastings Field House on April 4, 2026 for the Annual Easter Egg Hunt be approved in the amount of $200.00 plus HST, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the applicant be advised of Council's decision under the Director of Community Services' signature.

Be it resolved that: By-law No. 2025-075: A By-law to Appoint Laura Cook as Deputy Chief Building Official And to Repeal By-law No. 2025-016 & 2023-156. By-law No. 2025-076: A By-law to Constitute and Appoint a Committee of Adjustment and Repeal By-law No. 2024-132. By-law No. 2025-077: A By-law to Appoint Karen Frigault as Chief Administrative Officer And to Repeal By-law No. 2015-068. By-law No. 2025-078: A By-law to Authorize a Bank Loan Agreement with Royal Bank of Canada to finance the Ranney Street and Hastings Standpipe infrastructure projects. By-law No. 2025-079: A By-law to Appoint Dawn Welch as a Deputy Clerk And Repeal By-law No. 2016-060. be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now go into Closed Session at 11:03 a.m. to discuss:  Acquisition/disposition of land (Update on Hastings and Campbellford Arena Lands)

Be it resolved we do now rise at 11:20 a.m. and report on Closed Session Items 14: b) Acquisition/disposition of land (Update on Hastings and Campbellford Arena Lands)

Be it resolved that the confidential verbal update from Jim Peters, Director of Planning and Development re: Acquisition/disposition of land (Update on Hastings and Campbellford Arena Lands) be received. And that staff proceed as directed.

Be it resolved that By-law No. 2025-080: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, November 25, 2025 be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now adjourn at 11:21 a.m.