Council

Be it resolved that the agenda for the Council meeting of October 28, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on September 23, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Special Council Minutes meeting held on October 7, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on October 7, 2025 be received and adopted as presented.

Be it resolved that Staff Report BLD-2025-06, Stephen White, Chief Building Official re: Animal Control Contract be received. That the Quinte Humane Society be contracted to receive and impound dogs at large within the Municipality of Trent Hills. That the agreement with the Quinte Humane Society be brought forward for Council's consideration. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report CWA-2025-08, Tanya Redden, Manager of Capital Works and Asset Management re: Balaclava Bridge: Update and Recommendations be received. And that the Balaclava Street Bridge be retired and the Balaclava Street road allowances to Trout Creek be retained by the Municipality; And that staff proceed with the removal/disposal of the Balaclava Street Bridge through inclusion of a capital project in the 2026 Municipal Budget.

Be it resolved that Staff Report CWA-2025-09, Tanya Redden, Manager of Capital Works and Asset Management re: Award of Tender 2025-11 Hastings WWTF Disinfection Upgrades be received. That Council approve the allocation of additional funds in the amount of $568,262 to the Capital Project: UV Disinfection (Project Number 71375); That the Treasurer be authorized to transfer an upset limit of $568,262 from the Wastewater Reserve; That ITT IWW HDU 2025-11 (Hastings WWTF Disinfection Upgrades) be awarded to Ritestart Limited in the amount of $1,787,600.00 plus applicable taxes; That the Mayor and Clerk execute contract documents with Ritestart Limited for ITT IWW HDU 2025-11; And that all bidders be advised of Council's decision under the Manager of Capital Works and Asset Management's signature.

Be it resolved that Staff Report WWS-2025-10, Kyle Beacock, Manager of Water and Wastewater Services re: 2025 MECP Compliance Report for the Hastings Drinking Water System be received.

Be it resolved that Staff Report WWS-2025-11, Kyle Beacock, Manager of Water and Wastewater Services re: 2025 3rd Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report EDC-2025-012, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2025 06 11 Front Street North, Campbellford be received. That the Community Improvement Plan application funding request from the owner of 11 Front Street North, Campbellford, Magdalena Husejko,be approved to an upset limit of $20,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report EDC-2025-013, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2025 07 20 Main Street, Warkworth be received. That the Community Improvement Plan application funding request from the tenant of 20 Main Street, Warkworth, James (Jay) Walker be approved to an upset limit of $550. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report FIN-2025-07, Christina Beaushaw, Director of Finance/Treasurer re: Financing for the Hastings Standpipe and Ranney Street Reconstruction Projects be received. That the Director of Finance/Treasurer negotiate one Loan Agreement with the Royal Bank of Canada (RBC) in the amount of $2,635,822.96 to provide long term borrowing for the combined unfinanced portions of the Hastings Standpipe Project and the Ranney Street North Reconstruction project, totaling $1,620,004.58 and $1,015,818.38 respectively. And that the Loan Agreement and appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2025-08, Christina Beaushaw, Director of Finance/Treasurer re: 2025 Annual Repayment Limit (ARL) be received.

Be it resolved that Staff Report PLN-2025-54, Cameron Law, Planner re: Consideration to declare lands surplus to the needs of the Municipality - Unopened portion of William Street, village of Hastings, Plan 33; RP 12618 Parts 5 and 6 be received. Declaration of Surplus Lands That the unopened portion of the Unopened portion of William Street, village of Hastings, Plan 33; RP 12618 Parts 5 and 6 , be declared surplus to the needs of the Municipality and that the appropriate by-law to declare the road surplus be brought forward for Council's consideration. And that Staff proceed with the process of stopping up, closing, and conveying of the portion of the Unopened portion of William Street, village of Hastings, Plan 33; RP 12618 Parts 5 and 6.

Be it resolved that Staff Report PLN-2025-56, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lot 11, Concession 5, being Part 2 on Plan 39R-15041, a portion of Campbell Road, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 24, Concession 9, being Part 13 on Plan 39R-14934, a portion of the 10th Line East, geographic Township of Seymour, be established and assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 14, Concession 6, being Part 2 on Plan 39R-15068, a portion of Lockhart Court, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law(s) be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2025-57, Liz Stillman, Planning Coordinator re: Severance Consent Application B17/2025 and Zoning Amendment Application C08/2025, Bonnie Stephens / Diane Frederick be received. Severance Consent Application B17/2025 And that Severance Consent Application B17/2025, Bonnie Stephens / Diane Frederick, with respect to property located in Concession 8, North Part Lot 23, 581 Cedar Court, geographic Township of Percy, for application to create one new parcel, being approximately 0.81 hectares (2.0 acres) with the existing residential dwelling and agricultural outbuilding, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the M

Zoning Amendment Application C08/2025 Be it resolved that Zoning Amendment Application C08/2025, Bonnie Stephens / Diane Frederick, to rezone the severed portion from Severance Consent Application B17/2025 to the Rural Residential (RR) Zone and the Environmental Protection (EP) Zone be approved. And that the retained portion from Severance Consent Application B17/2025, be rezoned to the Rural Exception TH-105-95 (RU TH-105-95), Environmental Protection (EP) and Environmentally Sensitive (ES) Zones be approved. And that the appropriate By-law be brought forward for Council's consideration.

Whereas the Municipality of Trent Hills has incurred eligible costs directly linked to the March 2025 ice storm; Now therefore be it resolved that the Council of the Municipality of Trent Hills hereby respectfully requests assistance under the Municipal Ice Storm Assistance Program ; And further that Christina Beaushaw, Director of Finance/Treasurer, is hereby delegated authority to verify and attest to the accuracy of the Municipality's application package to be submitted under the Program.

Whereas the Municipality of Trent Hills is a partner and stakeholder in regional trail systems that contribute to recreation, tourism, and economic development within the community and across Eastern Ontario; And whereas the Eastern Ontario Trails Alliance (EOTA) manages and maintains significant portions of the multi-use trail network serving the region, including areas within Trent Hills; And whereas ongoing collaboration and open communication between EOTA and municipal partners support shared goals related to trail connectivity, tourism promotion, and long-term sustainability; And whereas there is growing provincial interest in developing a unified trail access pass system that could enhance user experience and increase tourism across multiple jurisdictions; Now therefore be it resolved that the Council of the Municipality of Trent Hills respectfully request that a representative of the Eastern Ontario Trails Alliance (EOTA) attend a future Council meeting to: Provide an overview of EOTA’s operations and recent financial summary, including key revenues and expenditures; Highlight current and upcoming initiatives involving trail connectivity and tourism development; Share information on discussions or opportunities related to a provincial or regional “One Pass for All Trails” initiative; and Explore opportunities for enhanced collaboration with the Municipality of Trent Hills and other trail stakeholders. And that the Clerk be directed to invite a representative of the Eas

Whereas the Municipality of Trent Hills recognizes the importance of public safety and the critical role of the Ontario Provincial Police (OPP) in ensuring the well-being of its residents; and Whereas the 2025 OPP billing statement for the Municipality reflects a significant increase over 2024, and the Ministry of the Solicitor General has advised through correspondence dated September 26, 2025, that amendments have been made to Ontario Regulation 413/23: Amount Payable by Municipalities for Policing from Ontario Provincial Police under the Community Safety and Policing Act, 2019 ; and Whereas the Solicitor General’s correspondence acknowledges that municipalities across Ontario have expressed concern regarding the need for greater clarity, predictability, and stability in the OPP cost-recovery model and associated billing statements; Now therefore be it resolved that the Council of the Municipality of Trent Hills respectfully requests that representatives of the Ontario Provincial Police attend a Council meeting at the earliest opportunity to explain the factors contributing to recent increases in annual billing, and to clarify how these increases correspond with actual service demand within the Municipality; and Be it further resolved that the Council request a detailed written explanation and cost breakdown outlining the primary drivers of the recent financial increases, including WSIB liabilities, cost-recovery methodology, and any adjustments arising from the recent regu

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9 b.) to 9 f.) be adopted as printed.

Be it resolved that the Special Event Application from the Royal Canadian Legion - Campbellford re: Campbellford Remembrance Day - November 11, 2025, be received; And that Special Event Permit #2025-019 for Cambellford Remembrance Day be issued, conditional upon compliance with the set approvals and requirements as listed in the draft Special Event Permit.

Be it resolved that the Special Event Application from the Campbellford Santa Claus Parade Committee re: Campbellford Santa Claus Parade - November 22, 2025, be received; And that Special Event Permit #2025-020 for Campbellford Santa Claus Parade be issued, conditional upon compliance with the set approvals and requirements as listed in the draft Special Event Permit.

Be it resolved that the Special Event Application re: Warkworth Santa Claus Parade - December 5, 2025, be received; And that Special Event Permit #2025-021 for Warkworth Santa Claus Parade be issued, conditional upon compliance with the set approvals and requirements as listed in the draft Special Event Permit.

Be it resolved that the Special Event Application from Warkworth Magic re: Magic Under the Stars - December 12 and 19, 2025, be received; And that Special Event Permit #2025-022 for Magic Under the Stars be issued, conditional upon compliance with the set approvals and requirements as listed in the draft Special Event Permit.

Be it resolved that: By-law No. 2025-066: A By-law to authorize execution of an Agreement betweenThe Corporation of the Municipality of the Trent Hills and the Quinte Humane Society. By-law No. 2025-067: A By-law for establishing and assuming a municipal highway, Being Part of Lot 11, Concession 5, being Part 2 of Plan 39R-15041, a portion of Campbell Road, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2025-068: A By-law for establishing and assuming a municipal highway, Being Part of Lot 24, Concession 9, being Part 13 of Plan 39R-14934, a portion of the 10th Line East, geographic Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2025-069: A By-law for establishing and assuming a municipal highway, Being Part of Lot 14, Concession 6, being Part 2 of Plan 39R-15068, a portion of Lockhart Court, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2025-070: A By-law to amend the Zoning Provision which applies to land in North Part of Lot 23, Concession 8, geographic Township of Percy, Municipality of Trent Hills C08/2025. By-law No. 2025-071: A By-law to authorize execution of an Agreement between The Corporation of the Municipality of the Trent Hills and the County of Northumberland. By-law No. 2025-072: A By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of Trent Hills and Campbellford Wholesale. be read

Be it resolved we do now go into Closed Session at 10:38 a.m. to discuss:  Labour relations/employee negotiations (Collective Bargaining)  Labour relations/employee negotiations (Staffing or Resource Allocations)

Be it resolved we do now rise at 11:38 a.m. and report on Closed Session Item 14: b) Labour relations/employee negotiations (Collective Bargaining) c) Labour relations/employee negotiations (Staffing or Resource Allocations)

Be it resolved that Closed Session Staff Report CAO-2025-09, Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Collective Agreement) be received for information. And that the CUPE Local 3051 Collective Agreement for inside employees and the CUPE Local 3051 Collective Agreement for outside employees for the three year term May 1, 2025 to April 30, 2028 be endorsed.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Staffing or resource Allocations) be received. And that staff proceed as directed.

Be it resolved that By-law No. 2025-073: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, October 28, 2025 be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now adjourn at 11:41 a.m.