Council

Be it resolved that the agenda for the Council meeting of May 27, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on May 13, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on May 6, 2025 be received.

Be it resolved that the minutes of the Community Development Advisory Board meeting held on May 20, 2025 be received.

Be it resolved that Staff Report FIN-2025-03, Christina Beaushaw, Director of Finance/Treasurer re: Procurement Policy POL-FIN-010 Amendment be received. That Council approve the Procurement Policy POL-FIN-010 Amendment, effective May 27, 2025, as attached to Staff Report FIN-2025-03.

Be it resolved that Staff Report CWA-2025-04, Tanya Redden, Manager of Capital Works and Asset Management re: Award of ITT PWK AUT 2025-10: Reconstruction of Autumn Road be received. That ITT PWK AUT 2025-10: Reconstruction of Autumn Road be awarded to Tim Donaldson Excavating Ltd. in the amount of $378,443.90 plus applicable taxes; That the Mayor and Clerk execute contract documents with Tim Donaldson Excavating Ltd. for ITT PWK AUT-2025-10; And that all bidders be advised of Council's decision under the Manager of Capital Works and Asset Management's signature.

Be it resolved that Staff Report PLN-2025-27, Jim Peters, Director of Planning & Development re: Local Improvement By-law, Autumn Road be received. And that the attached Draft By-law to authorize the improvements to a portion of Autumn Road in Lot 14, Concession 4, geographic Township of Percy, Municipality of Trent Hills, as a Local Improvement, be approved.

Be it resolved that Staff Report PLN-2025-23, Cameron Law, Planner re: Consideration to declare land surplus to the needs of the Municipality - Unopened Road Allowance between Concession 9 & 10, Lot 7, 8 & 9, former Township of Percy (RA02/2025) be received. Declaration of Surplus Lands That the unopened portion of the road allowance between Concession 9 & 10, part Lots 7, 8 & 9, in the former Township of Percy, be declared surplus to the needs of the Municipality and that the appropriate by-law to declare the road surplus be brought forward for Council's consideration. And that Staff proceed with the process of stopping up, closing, and conveying of the portion of the unopened road allowance between Concession 9 & 10, part Lots 7, 8 & 9, former Township of Percy.

Be it resolved that Staff Report PLN-2025-24, Jim Peters, Director of Planning & Development re: Maintenance Work to the parking area at the Ranney Gorge Suspension Bridge be received. That the expenditure of up to $35,397.00 + HST for the required maintenance work to the parking area at the Ranney Gorge Suspension Bridge be approved. And that the Treasurer be authorized to transfer an upset limit of $36,000 from the Planning Reserve for the required maintenance work to the parking area at the Ranney Gorge Suspension Bridge.

Be it resolved that Staff Report PLN-2025-15, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lot 3, Concession 3, being Part 3 on Plan 39R-14864; and Part of Lot 4, Concession 3, being Part 6 on Plan 39R-14864, a portion of Concession Road 3 West, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law(s) be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2025-25, Liz Stillman, Planning Coordinator re: Severance Consent Application B01/2025 and Zoning Amendment Application C03/2025, Helen Kabriel / Jarmila Lilly / Cody Thompson be received. Severance Consent Application B01/2025 And that Severance Consent Application B01/2025, Helen Kabriel / Jarmila Lilly / Cody Thompson, with respect to property located in Concession 13, Part Lot 20, being Parts 3 and 4 on Plan 39R-14500, 1321 Crowe River Road, geographic Township of Seymour, for application to create one new parcel, being approximately 6.29 hectares (15.56 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the retained parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Co

Zoning Amendment Application C03/2025 Be it resolved that Zoning Amendment Application C03/2025, Helen Kabriel / Jarmila Lilly / Cody Thompson, to rezone the retained portion from Severance Consent Application B01/2025 to the Rural Residential (RR) Zone and the Environmentally Sensitive (ES) Zone be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2025-26, Liz Stillman, Planning Coordinator re: Severance Consent Applications B02/2025 and B03/2025, Xiaoyu Bai and Yucheng Du be received. Severance Consent Application B02/2025 And that Severance Consent Application B02/2025, Xiaoyu Bai and Yucheng Du, with respect to property located in Concession 10, Part Lots 14 and 15, being Part 8 on Plan 39R-863, 5866 County Road 25 / Concession Road 11 West, geographic Township of Percy, for application to create one new parcel, being approximately 16.19 hectares (40 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) has a legal and registered entrance installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon th

Severance Consent Application B03/2025 And that Severance Consent Application B03/2025, Xiaoyu Bai and Yucheng Du, with respect to property located in Concession 10, Part Lots 14 and 15, being Part 8 on Plan 39R-863, 5866 County Road 25 / Concession Road 11 West, geographic Township of Percy, for application to create one new parcel, being approximately 24.69 hectares (61 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant shall layout and dedicate by deed to the County of Northumberland a strip of land ensuring 18.25 metres (60 feet) from the centerline of County Road 25, along the frontage of both the severed and retained parcels, for road widening purposes and that the applicant submits a plan (e.g., draft reference plan) to the satisfaction of the County of Northumberland that illustrates the road widening of 18.25 metres (60 feet) from the centerline of County Road 25. The road widening must also be free and clear of all encumbrances. That the applicants apply for an Entrance Permit to remove any excess access points on the retained pa

Be it resolved that Staff Report PLN-2025-22, Cameron Law, Planner re: Civic Address and Road Naming Policy - Industrial Drive and Trent Drive (Campbellford) Proposed Road Renaming (RN01/2025) be received. And that Council direct Staff to proceed with the renaming and reconfiguration of Industrial Drive and Trent Drive, following the policies in POL-PLN-001.

Be it resolved that Staff Report PLN-2025-19, Cameron Law, Planner re: Zoning Amendment Application C02/2025, Municipality of Trent Hills (Housekeeping Update 2: Definitions and Format Updates) be received. That Zoning Amendment Application C02/2025, Municipality of Trent Hills, with respect to the entirety of the Municipality of Trent Hills, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9 b.) to 9 g.) be adopted as printed.

Be it resolved that the Municipal Significance Designation Application from Crooks Rapids Country Fest, with the corrected dates of August 21-24, 2025 be received. That the Municipal Significance Designation Application from Crooks Rapids Country Fest be approved. And that the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature.

Be it resolved that: By-law No. 2025-034: A By-law to Amend By-law 2010-105, Being the Comprehensive Zoning By-law of the Municipality of Trent Hills, With Respect to Updating Definitions, Permitted Uses, Minor Parking Requirements, Entrance and Driveway Requirements, and Duplex/Townhome Adjustments. By-law No. 2025-035: A By-law to amend the Zoning Provision which applies to land in Part of Lot 20, Concession 13, geographic Township of Seymour, Municipality of Trent Hills C03/2025 By-law No. 2025-036: A By-law for establishing and assuming a municipal highway, Being Part of Lot 3, Concession 3, being Part 3 of Plan 39R-14864, and Part of Lot 4, Concession 3, being Part 6 of Plan 39R-14864 a portion of Concession Road 3 West, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland By-law No. 2025-037: A By-law to Amend By-law No. 2023-057 Being a By-law to Appoint Members to the Trent Hills Community Development Advisory Committee By-law No. 2025-038: A By-law to Amend By-law No. 2023-062 Being a By-law to Appoint Members to the Trent Hills Accessibility Advisory Committee be read, passed and properly signed and sealed by the Mayor and Clerk.

Be it resolved we do now go into Closed Session at 10:13 a.m. to discuss:  Acquisition/disposition of land (Campbellford Arena and Parking Lot Lands)

Be it resolved we do now rise at 10:28 a.m. and report on Closed Session Items 14: b) Acquisition/disposition of land (Campbellford Arena and Parking Lot Lands)

Be it resolved that the confidential verbal information presented by Jim Peters, Director of Planning & Development re: Acquisition / disposition of land (Campbellford Arena and Parking Lot Lands) be received. And that staff proceed as directed.

Be it resolved that By-law No. 2025-039: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 27, 2025 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:30 a.m.