Council

Be it resolved that the agenda for the Council meeting of May 13, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on April 22, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Heritage Advisory Committee meeting held April 29, 2025 be received.

Be it resolved that Staff Report EDC-2025-04, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2025-02 62 Bridge St. E Campbellford be received. That the Community Improvement Plan application funding request from the tenant of 62 Bridge St. E., Street S., Campbellford, Prithviraj (Roger) Banerjee be approved to an upset limit of $8,500. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report THFD 2025-02, Shawn Jamieson, Fire Chief re: Surplus Equipment - Fire Department Rescue Boat 696 be received. That the Fire Department's Rescue Boat number 696 be declared surplus and disposed of through public auction, utilizing GovDeals.ca.

Be it resolved that Staff Report PLN-2025-20, Cameron Law, Planner re: Application to Stop-up and Close a Portion of an Unopened Road Allowance Between Concessions 6 & 7, Geographic Township of Seymour be received. And that Part 1 on Plan of Survey 39R-15006,portion of unopened road allowance between Concessions 6 and 7 be stopped-up and closed. And that the appropriate By-law be brought before Council.

Be it resolved that Staff Report THFD 2025-03, Shawn Jamieson, Fire Chief re: Standby Generator for Fire Station 2 be received. That the Treasurer be authorized to transfer an upset limit of $20,000 from the Fire Reserve for the purchase of a standby generator for Station 2.

Be it resolved that Staff Report BLD-2025-007, Stephen White, Chief Building Official re: Building Department Activity - January to March, 2025 be received.

It is recommended that Staff Report COA-2025-02, Cameron Law, Planner re: Minor Variance Application A01/2025 (Municipality of Trent Hills) - Wastewater Treatment Plant be received. And that Minor Variance Applicaiton A01/2025 - Municipality of Trent Hills, with respect to property located at 134 Cedar Drive, Hastings, legally described as Registered Plan 38R-297, Part 2, Concession 12, Part Lot 15, Historic Village of Hastings, to reduce the minimum front yard setback from 12 metres to 1 metre, be approved.

Whereas the current Campbellford Memorial Hospital has faithfully served the residents of Trent Hills and surrounding areas for seventy-two years, and is now facing aging infrastructure, capacity limitations, and increasing demands on healthcare services; And Whereas access to quality healthcare is a fundamental necessity for the wellbeing of the Trent Hills and surrounding communities, and essential to supporting growth and development in rural Ontario; And Whereas the proposed new hospital project has garnered significant community support essential to ensuring continued access to safe, modern, and effective healthcare services for current and future generations; And Whereas the proposed new Campus of Care will help attract new healthcare professionals to our area, in addition to providing greater healthcare support for our community demographics; And Whereas a 48 acre parcel of land has been donated by Jim Curle and family, a hospital planning grant will assist in bringing together the Campus of Care facilities, that will also include a new long term care home and extended healthcare services; And Whereas the planning phase is a critical step in the process of delivering a new hospital, and requires a financial commitment from the Province of Ontario, in the form of a hospital planning grant; Now Therefore be it resolved that the Council of the Municipality of Trent Hills formally requests the Government of Ontario to: 1. Commit to providing a planning grant for the propos

That the Correspondence dated May 1, 2025 from The Honourable Rob Flack, Minister of Municipal Affairs and Housing re: Strong Mayor Powers be received for information; That the discussion re: Strong Mayor Powers be received for information; And that staff report back to Council with an analysis of the Strong Mayor Powers as set out in Part VI.1 of the Municipal Act, 2001 - "Special Powers and Duties of the Head of Council".

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9 b.) to 9 e.) be adopted as printed.

Be it resolved that the Special Event Application and correspondence from Trent Hills Sports Wall of Honour Committee re: Trent Hills Sports Wall of Honour Induction Gala - May 31, 2025 - Request to Waive Fees for the Use of the Sunny Life Recreation and Wellness Centre be received. And that the Request to Waive Fees for the Use of the Sunny Life Recreation and Wellness Centre be approved and documented as an in-kind contribution pursuant to Policy #POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the event be designated as an event of municipal significance. And that Special Event Permit 2025-002 for the Trent Hills Sports Wall of Honour Induction Gala be issued under the Community Development Manager's signature.

Be it resolved that: By-law No. 2025-030: A By-law to Permanently Stop-up, Close Part of the original Road Allowance between Concession 6 and Concession 7, Lot 12, in the Geographic Township of Seymour, being Part 1 on Plan 39R-15006 Municipality of Trent Hills, County of Northumberland. By-law No. 2025-031: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Darlene Buckingham & Shawn Arscott Owner of 19 Front Street S., Campbellford. By-law No. 2025-033: A By-law to Appoint Karen Frigault as Director of Corporate Services/Clerk and to Repeal By-laws 2025-001 and 2020-069. be read, passed and properly signed and sealed by the Mayor, CAO, and Clerk.

Be it resolved we do now go into Closed Session at 10:20 a.m. to discuss:  Acquisition/disposition of land (Campbellford Arena and Parking Lot Lands)  Labour relations/employee negotiations (Collective Bargaining)  Solicitor-client privilege (Legal Opinion - Local Preference in Procurement)  Personal matters about an identifiable individual (Accessibility Advisory Committee Appointment)  Personal matters about an identifiable individual (Community Development Advisory Committee Appointment)

Be it resolved we do now rise at 11:37 a.m. and report on Closed Session Items 14: b) Acquisition/disposition of land (Campbellford Arena and Parking Lot Lands) c) Labour relations/employee negotiations (Collective Bargaining) d) Solicitor-client privilege (Legal Opinion - Local Preference in Procurement) e) Personal matters about an identifiable individual (Accessibility Advisory Committee Appointment) f) Personal matters about an identifiable individual (Community Development Advisory Committee Appointment)

Be it resolved that Staff Report PLN-2025-18, Jim Peters, Director of Planning & Development re: Acquisition / disposition of land (Campbellford Arena and Parking Lot Lands) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations; Negotiations on behalf of municipality (Collective Bargaining) be received. And that staff proceed within the parameters identified.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Solicitor-client privilege (Legal Opinion – Local Preference in Procurement) be received. And that staff proceed as directed.

Be it resolved that the verbal information presented by Karen Frigault, Director of Corporate Services/Clerk, re: Personal matters about an identifiable individual (Accessibility Advisory Committee Appointment) be received for information; That Beverly Morgan be appointed to the Trent Hills Accessibility Advisory Committee for the remainder of the 2023-2026 term of Council; That the four individuals who submitted applications be advised of Council's decision under the Director of Corporate Services/Clerk's signature; That Peggy McGuire, a long-standing member of the Trent Hills Accessibility Advisory Committee, be thanked for her contributions to the committee under the Director of Corporate Services/Clerk's signature. And that the appropriate by-law to update the members of the Trent Hills Accessibility Advisory Committee be brought forward to a future Council meeting.

Be it resolved that the verbal information presented by Karen Frigault, Director of Corporate Services/Clerk, re: Personal matters about an identifiable individual (Community Development Advisory Committee Appointment) be received for information; That Derek Chung be appointed to the Trent Hills Community Development Advisory Committee for the remainder of the 2023-2026 term of Council; That the three individuals who submitted applications be advised of Council's decision under the Director of Corporate Services/Clerk's signature; That Joel Parkes be thanked for his contributions to the committee under the Director of Corporate Services/Clerk's signature. And that the appropriate by-law to update the members of the Trent Hills Community Development Advisory Committee be brought forward to a future Council meeting.

Be it resolved that By-law No. 2025-032: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 13, 2025 be read, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now adjourn at 11:42 a.m.