Council

Be it resolved that the agenda for the Council meeting of April 22, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on April 8, 2025 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on April 8, 2025 be received.

Be it resolved that the presentation presented by Jennifer Moore, Chief Administrative Officer, and Matthew Nitsch, Director of Finance/Treasurer, County of Northumberland re: 2025 County Budget, be received.

Be it resolved that Staff Report WWS-2025-07, Lynn Phillips, Chief Administrative Officer re: 2025 1st Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report CLK-2025-02, Karen Frigault, Acting Clerk re: 2026 Municipal Election – Authorization of Voting Methods and Elector Engagement Strategy be received. That Council confirm the continuation of Internet and Telephone Voting for the 2026 Municipal and School Board Election, as authorized by By-law No. 2021-041 ; That Council endorse the proposed elector engagement initiatives, including youth outreach, educational resources, and promotion of the online voter registration tool www.registertovoteon.ca , to support increased voter registration and enhance the accuracy of the voters' list; And that staff be directed to establish voting locations and develop an election communication and engagement strategy.

Be it resolved that Staff Report EDC-2025-03, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2025-01 19 Front Street South, Campbellford be received. That the Community Improvement Plan application funding request from the owners of 19 Front Street S., Campbellford, Darlene Buckingham & Shawn Arscott be approved to an upset limit of $4,750. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report CWA-2025-03, Tanya Redden, Manager of Capital Works and Asset Management re: Award of RFQ PWK DAR 2025-09: Dartford Bridge Rehabilitation be received. That Council approve the reallocation of funds approved in the 2025 Capital Budget as follows: $100,000 from Road Resurfacing - Asphalt Resurfacing to Bridges - Bridge Repairs $65,000 from Sidewalk - Annual Repair/Replacement Program to Bridges - Bridge Repairs $35,000 from Boulevards - Annual Replacement Program to Bridges - Bridge Repairs That RFQ PWK DAR 2025-09 Dartford Bridge Rehabilitation be awarded to Henderson Construction in the amount of $420,969.50 plus applicable taxes; That the Mayor and Acting Clerk execute contract documents with Henderson Construction for RFQ PWK DAR 2025-09; And that all bidders be advised of Council's decision under the Manager of Capital Works and Asset Management's signature.

Be it resolved that Staff Report PLN-2025-16, Cameron Law, Planner re: Updates to POL-PLN-001: Civic Address and Road Naming Policy be received. And that Policy # POL-PLN-001 Civic Address and Road Naming Policy, as amended April 22nd, 2025, be adopted.

Be it resolved that Staff Report PLN-2025-17, Cameron Law, Planner re: Grey Jay Development Inc., Lock 18 Townhouse Development, Hastings - Amendment to By-law 2024-057 Re: Part-lot Control Exemption By-law be received. And that By-law 2024-057, being A By-law to Exempt Part of Lots 141, 145, 146, 147, 148, 149 & 150, and Part of Pond Street, Registered Pan 95 and Part of Lot 4 Concession 8, geographic Township of Asphodel, from Part Lot Control, Section 50(5) of the Planning act be amended to change the expiry of the By-law from April 25th, 2025 to April 25th, 2027.

The Municipality of Trent Hills is committed to supporting the local economy where possible and appropriate; and That the current Procurement Policy POL-FIN-010 may contain provisions that limit the ability to prioritize local purchasing; Be It Resolved That Council directs staff to undertake a review of the Municipality’s Procurement Policy POL-FIN-010 to identify any areas that could be amended or adjusted to allow for greater flexibility in supporting local businesses, where permitted by law and trade agreements; And that staff report back to Council with recommendations and any necessary amendments to the current Trent Hills Procurement Policy.

Whereas the current Campbellford Memorial Hospital has faithfully served the residents of Trent Hills and surrounding areas for decades, but is now facing aging infrastructure, capacity limitations, and increasing demands on healthcare services; And Whereas access to quality healthcare is a fundamental necessity for the wellbeing of residents, and essential to supporting growth and development in rural Ontario communities like Trent Hills; And Whereas the proposed new hospital project has garnered significant community support is essential to ensuring continued access to safe, modern, and effective healthcare services for current and future generations and will help attract new healthcare professionals to our region; And Whereas a 48 acre parcel of land has been donated by Jim Curle, conditional on a planning grant to bring together the campus of care that will first include a new long term care home; And Whereas the planning phase is a critical step in the process of delivering a new hospital, and requires a financial commitment from the Province of Ontario in the form of a planning grant; Now Therefore be it resolved that the Council of the Municipality of Trent Hills formally requests the Government of Ontario to: 1. Commit to providing a planning grant for the proposed new hospital in Trent Hills; 2. Initiate the planning and development process for a new hospital to replace the existing Campbellford Memorial Hospital; and 3. Recognize the urgent and ongoing healthcare ne

That the Discussion re: Feeding of Wildlife in Trent Hills, brought forward by Councillor Giddings be received for information.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9 b.) to 9 g.) be adopted as printed.

Be it resolved that: By-Law No. 2025-027: A By-law to Establish Tax Rates and to Provide for the Levy and Collection of Municipal, County and Education Taxes for the Year 2025. By-Law No. 2025-028: A By-law to Amend By-law 2024-057, A By-law to Exempt Part of Lots 141, 145, 146, 147, 148, 149 & 150, and Part of Pond Street, Registered Plan 95 and Part of Lot 4, Concession 8, geographic Township of Asphodel, from Part Lot Control Pursuant to Section 50 of the Planning Act, R.S.O. 1990. be read, passed and properly signed and sealed by the Mayor and Acting Clerk.

Be it resolved we do now go into Closed Session at 11:08 a.m. to discuss:  Personal matters about an identifiable individual; Labour relations/employee negotiations (Staffing - Clerk's Office/Administration)

Be it resolved we do now rise at 11:32 a.m. and report on Closed Session Items 14 b) Personal matters about an identifiable individual; Labour relations/employee negotiations (Staffing - Clerk's Office/Administration)

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Staffing - Clerk's Office/Administration) be recieved. That Karen Frigault be appointed as the Clerk for the Municipality of Trent Hills. That a by-law to appoint Karen Frigault as the Clerk for the Municipality of Trent Hills be brought forward to the May 13th, 2025 Council Meeting. And that the Staffing Plan for the Administrative Department, as presented by the CAO, be approved and implemented.

Be it resolved that By-law No. 2025-029: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, April 22, 2025 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:35 a.m.