Council

Be it resolved that the agenda for the Council meeting of February 11, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on January 28, 2025 be received and adopted as presented.

Be it resolved that Staff Report CSR-2025-01, Peter Burnett, Director of Community Services re: Hastings Field House Light Replacement be received. That the quotation received from Farley Manufacturing Inc. in the amount of $134,800.00 plus HST be approved. And that a non-standard procurement for the Light Replacement project at the Hastings Field House be approved.

Be it resolved that Staff Report WWS-2025-02, Troy Stephens, Manager of Water and Wastewater re: 2024 Annual Drinking Water Systems Reports for Campbellford, Hastings and Warkworth be received.

Be it resolved that Staff Report WWS-2025-05, Troy Stephens, Manager of Water and Wastewater re: 2024 MECP Annual Compliance Report for the Campbellford Drinking Water System be received.

Be it resolved that Staff Report WWS-2025-06, Troy Stephens, Manager of Water and Wastewater re: 2024 MECP Annual Compliance Report for the Warkworth Drinking Water System be received.

Be it resolved that Staff Report WWS-2025-07, Troy Stephens, Manager of Water and Wastewater re: 2024 Summary Drinking Water Systems Reports for Campbellford, Hastings and Warkworth be received.

Be it resolved that Staff Report WWS-2025-08, Troy Stephens, Manager of Water and Wastewater re: Selection for Award ITT IWW FIL 2025-05 - Filter Media and Filter Underdrain Replacement at Trent Hills Water Treatment Plants be received. That the quotation received from Continental Carbon Group Inc. for ITT IWW FIL 2025-05 - Filter Media and Filter Underdrain Replacement be selected for award at their bid price of $ 635,080 plus HST. That the $50,000 approved in the 2025 Water Capital Budget for water meter inventory be reallocated for the purchase of filter media (GAC). That the Clerk execute the appropriate contract documents with Continental Carbon Group Inc. And that all bidders be advised of Council's decision under the Manager of Water and Wastewater's signature.

Be it resolved that Staff Report CWA-2025-01, Tanya Redden, Manager of Capital Works and Asset Management re: Selection for Award of RFP IWW-HUV-2024-14: Pre-Selection of Ultraviolet Disinfection System Equipment for Hastings Wastewater Treatment Facility be received. That the submission from H2Flow Equipment Inc. for RFP IWW-HUV-2024-14 be selected for award at their bid price of $151,000 plus HST. That the Clerk execute the appropriate contract documents with H2Flow Equipment Inc. And that all bidders be advised of Council's decision under the Manager of Capital Works and Asset Management's signature.

Be it resolved that Staff Report CWA-2025-02, Tanya Redden, Manager of Capital Works and Asset Management re: Project Recommendation of Tanner Road, Parkview Boulevard, Gair Street and Ibey Court for Funding Application: Health and Safety Water Stream be received. And that an application be submitted to the Health and Safety Water Stream Fund for the rehabilitation of water, wastewater and stormwater infrastructure on Tanner Road, Parkview Boulevard, Gair Street and Ibey Court in Campbellford, in the amount of $4,150,487.

That the draft Subdivision Agreement for the Haven on the Trent, Phase 4, draft plan of Subdivision SB01/2013, Sifton Properties Ltd., subject to minor revisions as required, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2025-08, Jim Peters, Director of Planning & Development re: Consideration to declare lands surplus to the needs of the Municipality - Former Campbellford / Seymour Arena and Parking Lot be received. That a request for proposal for the redevelopment and sale of the lands to be prepared by Staff. Declaration of Surplus of Lands And that Concession 6, Part Lot 12, Plan 97 and Part Lot 163, S Front Street (Parking Lot) and Concession 6, Part Lot 12, geographic Township of Seymour, now in the Municipality of Trent Hills, be declared surplus to the needs of the Municipality and that the appropriate by-law to declare as surplus be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2025-09, Cameron Law, Planner re: Amendment to POL-FIN-012 in relation to changes to the Planning Act R.S.O. 1990 c. P.13 Section 70.3.1 and O. Reg 461/24 - Surety Bonds be received. And that Policy # POL-FIN-012 Letter of Credit Policy, amended February 11th, 2025, be adopted as amended.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10. b) to 10. h) be adopted as printed.

Be it resolved that the correspondence dated January 22, 2025 from Jennifer Moore, CAO, Northumberland County re: Municipal Restructuring Study be received. That Trent Hills Council supports the options for restructuring one or two municipal services across Northumberland County and exploring the feasibility of shared service models. And that Jennifer Moore, CAO, Northumberland County be advised of Council's decision under the Acting Clerk's signature.

Be it resolved that: By-law No. 2025-011: A By-law to Exempt Certain Land in Campbellford Plan 112, PT Lot 43, Block 7; RP 39R-8299 Parts 1 & 2 from Part Lot Control Pursuant to Section 50 of the Planning Act, R.S.0. 1990. By-law No. 2025-012: A By-law to Authorize an Agreement between the Corporation of the Municipality of Trent Hills and the Small Town Cat Project. By-law No. 2025-013: A By-law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Municipality of Trent Hills and Sifton Properties Ltd. be read, passed and properly signed and sealed by the Mayor and Acting Clerk.

Be it resolved we do now go into Closed Session at 10:35 a.m. to discuss:  Labour relations/employee negotiations (Compensation Review Non-Union)

Be it resolved we do now rise at 11:05 a.m. and report on Closed Session Item 13: b) Labour relations/employee negotiations (Non-Union Compensation Review).

Be it resolved that Closed Session Staff Report Staff Report CAO-2025-02 re: Labour relations/employee negotiations (Non-Union Compensation Review) be received. And that staff proceed per Council's direction.

Be it resolved that By-law No. 2025-014: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, February 11, 2025 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:07 a.m.