Council

Be it resolved that the agenda for the Council meeting of January 14, 2025 be received and adopted.

Be it resolved that the minutes of the Council meeting held on December 10, 2024 be received and adopted as presented.

Be it resolved that the minutes of Campbellford Business Improvement Area (BIA) meeting held December 16, 2024 be received. That, pursuant to Campbellford BIA Motion No. 2024-12-16-04, the following individual be appointed to the Campbellford BIA Board of Management for the term of Council ending in 2026:  Nikki Casey That the appropriate By-law be brought forward for Council's consideration. And that the Campbellford BIA be advised of Council's decision under the CAO/Deputy Clerk's signature.

Be it resolved that Staff Report CAO-2025-01, Lynn Phillips, Chief Administrative Officer re: Community Foundation of Campbellford/Seymour and Northumberland - Municipal Fund Alternative Investment, Aron Theatre Bonds be received. And that the Aron Theatre Bonds purchased from the Community Foundation of Campbellford/Seymour and Northumberland's Municipal Fund be forgiven to an upset limit of $30,000.

Be it resolved that Staff Report PWK-2025-01, Neil Allanson, Manager, Roads and Urban Services re: PWK-2025-01 re: Security Deposit for NuBuild Contracting Inc. Fiber Telecommunications Network Installation be received. That a single security deposit in the amount of $10,000.00 from NuBuild Contracting Inc. be held for the repair of any municipal infrastructure that may be damaged during the installation of the fiber communications network in the Municipality. That this security deposit not to be released until 6 months after the last work site is completed. And that NuBuild Contracting Inc. be advised of the security deposit requirement under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PLN-2025-01, Cameron Law, Planner re: Planning Department - Development Update 2024 be received.

Be it resolved that Staff Report COA-2025-01, Cameron Law, Planner re: Minor Variance Application A03/2024, Vanessa Archer be received. And that Minor Variance Application A03/2024 - Vanessa Archer, with respect to property located at 122 Trentview Drive, legally described as Concession 11, Part Lot 6; RD Plan 25 Part 13; RP 39R-11422 Part 1, geographic township of Percy, to reduce the required minimum interior side yard from 3 metres to 1.2 metres, be approved.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10a) to 10e) be adopted as printed.

Be it resolved that the Hastings Hydro Reserve Fund Application from Friends of the Hastings Library for Trent Hills Public Library - Hastings Branch Signage Project be received. That the Hastings Hydro Reserve Fund Application from Friends of the Hastings Library for funds to complete the Trent Hills Public Library - Hastings Branch Signage Project be approved in an amount not to exceed $20,000.00. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that: By-law No. 2025-001: A By-law to Appoint Karen Frigault as Acting Clerk And to Repeal By-law No. 2017-66. be read, passed and properly signed and sealed by the CAO/Deputy Clerk and Mayor.

Be it resolved that: By-law No. 2025-002: A By-law to Authorize Temporary Borrowing from Time to Time to Meet Current Expenditures During the Fiscal Year Ending December 31, 2025 (Temporary Borrowing By-law). By-law No. 2025-003: A By-law to Provide for an Interim Tax Levy; Payment of Taxes by Instalment; Penalty and Interest on Tax Arrears. By-law No. 2025-004: A By-law to Provide for Remuneration and Expenses for Members of Council and to Repeal By-law No. 2024-008. be read, passed and properly signed and sealed by the CAO/Deputy Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:27 a.m. to discuss:  Personal matters about an identifiable individual; Labour relations/employee negotiations (Staffing)  Acquisition/disposition of land (Campbellford Arena Lands)  Personal matters about an identifiable individual (Acting Clerk)  Labour relations/employee negotiations (Compensation Review Non-Union)

Be it resolved we do now rise at 11:29 a.m. and report on Closed Session Items 14: b) Personal matters about an identifiable individual; Labour relations/employee negotiations (Staffing) c) Acquisition/disposition of land (Campbellford Arena Lands) d)Personal matters about an identifiable individual (Acting Clerk) e) Labour relations/employee negotiations (Compensation Review Non-Union)

Be it resolved that the confidential verbal information presented by Kari Petherick, Human Resources Coordinator re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Staffing) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by Jim Peters, Director of Planning re: Acquisition/disposition of land (Campbellford Arena) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by Lynn Phillips re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Acting Clerk) be received. That Karen Frigault be appointed as the Acting Clerk of the Municipality of Trent Hills. And that By-law 2025-001, a by-law to appoint an Acting Clerk under Section 12. of today’s Agenda, be amended to include the name of Karen Frigault as the Acting Clerk.

Be it resolved that the confidential verbal information presented by Lynn Phillips re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Compensation Review Non-Union) be received.

Be it resolved that By-law No. 2025-005: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, January 14, 2025 be read, passed and properly signed and sealed by the CAO/Deputy Clerk and Mayor.

Be it resolved we do now adjourn at 11:33 a.m.