Council

Be it resolved that the agenda for the Council meeting of August 13, 2024 be received and adopted.

Be it resolved that the minutes of the Council meeting held on July 9, 2024 be received and adopted as presented, with the exception of Motion No. THC-240709-8 re: Report PLN-2024-034 re: Zoning Amendment Application C04/2022 - Amy Jeninga to be voted on separately pursuant to the request for reconsideration from Councillor English.

Be it resolved that Staff Report PLN-2024-034, Jim Peters, Director of Planning & Development re: Zoning Amendment Application C04/2022 - Amy Jeninga be received. That Zoning Amendment Application C04/2022, Amy Jeninga, with respect to the property located in Part of Lot 17, Concession 9, County Road 35, geographic Township of Percy, to rezone the subject property from the General Industrial (M1), Agricultural (A), Environmental Protection (EP) and Environmentally Sensitive (ES) Zones, to a site specific Agricultural Exception TH-105-84 (A-TH-105-84), Environmental Protection (EP) and Environmentally Sensitive (ES) Zones be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that the minutes of Public Hearings/Public Meetings meeting held on August 6, 2024 be received.

Be it resolved that the information presented by Kirsten Armbrust, Executive Director, Community Counselling and Resource Centre (CCRC) re: CCRC Services be received.

Be it resolved that the information presented by Janette Loveys Smith, CAO/Secretary-Treasurer, Otonabee Region Conservation Authority re: Otonabee Region Conservation Authority (ORCA) Update be received.

Be it resolved that the information presented by Darla Campbell, Associate, Dillon Consulting Ltd. re: 2024 Draft Asset Management Plan be received and considered in conjunction with Item 7a).

Be it resolved that Staff Report FIN-2024-017, Valerie Nesbitt, Director of Finance/Treasurer re: 2024 Draft Asset Management Plan be received. And that the 2024 Draft Asset Management Plan be approved as presented.

Be it resolved that Staff Report FIN-2024-018, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Asset Management Current Levels of Service-Core Municipal Infrastructure Assets be received.

Be it resolved that Staff Report FIN-2024-019, Valerie Nesbitt, Director of Finance/Treasurer re: Closure of Municipal HABA Bank Account be received. And that the municipal HABA bank account be closed and the balance of $ 2,726.40 be paid to the Hastings Public School in support of the school playground project.

Be it resolved that Staff Report FIN-2024-020, Valerie Nesbitt, Director of Finance/Treasurer re: Budget Variance Reports-Q2 2024 be received.

Be it resolved that Staff Report CAO-2024-06, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report - June 30, 2024 be received.

Be it resolved that Staff Report IWW-2024-15, Steve van De Keere, Director of Public Works re: 2024 MECP Inspection Report for the Warkworth Drinking Water System be received.

Be it resolved that Staff Report IWW-2024-16, Steve van De Keere, Director of Public Works re: 2024 2nd Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report IWW-2024-17, Lynn Phillips, Chief Administrative Officer re: Homewood Avenue Sanitary Main Replacement - Hastings Collection System be received. That the Homewood Avenue Sanitary Main Replacement project be approved in the amount of $ 63,500. That a Non-Standard Procurement for the Homewood Avenue Sanitary Main Replacement project be approved. And that an upset limit of $ 63,500 be transferred from the Wastewater Reserve.

Be it resolved that Staff Report PWK-2024-09, Neil Allanson, Manager, Roads and Urban Services re: Percy Agricultural Society Equipment and Staff Request, Warkworth Fall Fair September 6 - 8, 2024 be received. That the request from Percy Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff Volunteers for the purpose of assisting at the 2024 Warkworth Fall Fair, September 6-8th, 2024 be approved, pursuant to Policy No. POL-REC-001- In-kind Contributions/Subsidy Requests from Community Organizations. And that the Percy Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report EDC-2024-07, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2024-04 - 6 Front St. E., Hastings be received. That the Community Improvement Plan application funding request from the owner of 6 Front St. E., Hastings, Pharmacorp Inc (Alykhan Velji) be approved to an upset limit of $4,075. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report BLD-2024-005, Stephen White, Chief Building Official re: Building Department Activity - January to June, 2024 be received.

Be it resolved that Staff Report PLN-2024-038, Jim Peters, Director of Planning & Development re: Removal of Holding Provision, Haven on the Trent Subdivision - Phase 4 / Sifton be received. That the removal of the Holding provision for Phase 4 of the Haven on the Trent Subdivision, be approved. And that the appropriate By-law be brought forward for Council's consideration.

It is recommended that Staff Report COA-2024-02, Cameron Law, Planner re: Minor Variance Application A01/2024 – McDonald Homes be received. That Minor Variance Application A01/2024 – McDonald Homes, with respect to property located at Part of Lot 13, Concession 12, Lot 27 and Lot 28, Plan 113; Block 14, in the former Village of Hastings, to permit an increase to the maximum lot coverage in the Residential 2 (R2) Zone from 40% to 48%, be approved.

Whereas in 2013 the County of Northumberland retained McCormick Rankin Corporation to undertake an operational performance and safety review of the intersection of County Road 29 and County Road 30; And Whereas no major or operational deficiencies were identified, the County of Northumberland planned to complete rehabilitation of the intersection and explore opportunities for operational or design changes to the intersection to enhance safety; And Whereas in 2014 the County of Northumberland retained CIMA+ to undertake a further review of the intersection to identify any operational and/or design improvements; And Whereas the County of Northumberland undertook reconstruction of the intersection in 2016 to implement the rehabilitation recommendations in the CIMA+ report. And Whereas the County of Northumberland completed and adopted its’ first Transportation Master Plan in 2017; And Whereas Section 3.2.7 - Intersection Signalization of the County of Northumberland Transportation Master Plan dated March 2017 identified that the intersection of County Road 29 and County Road 30 was relatively close to meeting warrants for traffic signals and should be reviewed in future studies for potential signalization or other improvements such as a roundabout; And Whereas the County of Northumberland is planning to complete an update of the Transportation Master Plan with the intention to retain a consultant in 2025 to initiate the Transportation Master Plan update; And Whereas the Council

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) to 10i) be adopted as printed.

Be it resolved that the Special Event Application re: Event of Municipal Significance Designation - Hastings 150 Celebration - Request to Waive Fee be received. That the request to waive the fee for the Event of Municipal Significance Designation for the Hastings 150 Celebration be approved in the amount of $100.00, and documented as an in-kind contribution pursuant to Policy #POL-REC-001 In-kind Contributions/Subsidy Requests from Community Organizations. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Hastings Hydro Fund Application from Trent Hills Sports Wall of Honour for Kiosk Funding for Hastings Field House location be received. That the Hastings Hydro Reserve Fund Application from Trent Hills Sports Wall of Honour for funds to purchase a Kiosk for the Hastings Field House be approved in an amount not to exceed $5,000.00. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence received August 1, 2024 from Chris Davenport, Royal Canadian Legion, Branch 103, Sgt. At Arms and Poppy Chairperson re: Request for Royal Canadian Air Force fly past on Remembrance Day November 11, 2024 be received. And that Mayor Crate execute the Draft Flyby Letter - Remembrance Day Ceremony - November 11, 2024 - Queen Street, Campbellford.

Be it resolved that: By-law No. 2024-022: A By-law to Provide for a Property Tax Reduction for those properties subject to a Municipal Housing Project Facilities Agreement and to Repeal By-law No. 2016-120 (Municipal Housing Facilities By-law). By-law No. 2024-088: A By-law to remove the Holding symbol on lands described as Part Lot 8, Concession 4, geographic Township of Seymour, Municipality of Trent Hills (Haven on the Trent / Sifton). be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:52 a.m. to discuss:  Acquisition/disposition of land (Campbellford Business Park)

Be it resolved we do now rise at 12:12 p.m. and report on Closed Session Item 14b) Acquisition/disposition of land (Campbellford Business Park).

Be it resolved that Closed Session Staff Report PLN-2024-039, Jim Peters, Director of Planning & Development re: Acquisition/disposition of land (Campbellford Business Park) be received. And that staff report back.

Be it resolved that By-law No. 2024-089: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, August 13, 2024 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:13 p.m.