Council

Be it resolved that the agenda for the Council meeting of July 9, 2024 be received and adopted.

Be it resolved that the minutes of the Council meeting held on June 25, 2024 be received and adopted as presented.

Be it resolved that Staff Report CSR-2024-04, Peter Burnett, Director of Community Services re: Corporate Energy Management Plan 2024 - 2029 be received. And that the Corporate Energy Management Plan 2024 - 2029 attached to Staff Report CSR-2024-04 be approved and adopted.

Be it resolved that Staff Report THFD 2024-02, Shawn Jamieson, Fire Chief re: Fire Communications Tower Agreement with Northumberland County be received. That the appropriate by-law be brought forward for Council's consideration to authorize the Mayor and Clerk to execute the Licence and Access Agreement, with the County of Northumberland, for the communication base located at 184 Country Road 35. And that the County of Northumberland be advised of Council's decision under the Fire Chief's signature.

Be it resolved that Staff Report IWW-2024-13, Lynn Phillips, Chief Administrative Officer re: Selection for Award for RFQ IWW WRR 2024-12 - Warkworth Water Treatment Plant Roof Replacement be received. That the bid from ICI Roofing Limited for RFQ IWW WRR 2024-12 - Warkworth Water Treatment Plant Roof Replacement be selected for award at their bid price of $57,340.00 plus HST. That an amount of $2,340.00 plus HST be transferred from the Water Reserve. That the Clerk execute the appropriate contract documents with ICI Roofing Limited. And that all bidders be advised of Councils decision under the CAO's signature.

Be it resolved that Staff Report IWW-2024-14, Lynn Phillips, Chief Administrative Officer re: Selection for Award for RFQ IWW VTP 2024-13 - Vertical Turbine Pumps be received. That the bid from Interpump Supply Ltd. for RFQ IWW VTP 2024-13 - Vertical Turbine Pumps be selected for award at their bid price of $165,921.00 plus HST, subject to an amendment to reduce the price by $3,943.00 plus HST. That the Clerk execute the appropriate contract documents with Interpump Supply Ltd. And that all bidders be advised of Councils decision under the CAO's signature.

Be it resolved that Staff Report PWK-2024-08, Neil Allanson, Manager, Roads and Urban Services re: Campbellford-Seymour Agricultural Society Equipment and Staff Request be received. That the request from the Campbellford-Seymour Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff for the purpose of assisting at the 2024 Campbellford Fair, August 9th - 11th, 2024 be approved, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the Campbellford -Seymour Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PLN-2024-034, Jim Peters, Director of Planning & Development re: Zoning Amendment Application C04/2022 - Amy Jeninga be received. That Zoning Amendment Application C04/2022, Amy Jeninga, with respect to the property located in Part of Lot 17, Concession 9, County Road 35, geographic Township of Percy, to rezone the subject property from the General Industrial (M1), Agricultural (A), Environmental Protection (EP) and Environmentally Sensitive (ES) Zones, to a site specific Agricultural Exception TH-105-84 (A-TH-105-84), Environmental Protection (EP) and Environmentally Sensitive (ES) Zones be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-035, Liz Stillman, Planning Coordinator re: Severance Consent Application B14/2024, Northumberland Standard Condominium Corporation No. 74 / Kirsten Musgrove, O'Flynn Weese LLP be received. That Severance Consent Application B14/2024, Northumberland Standard Condominium Corporation No. 74 / Kirsten Musgrove, O'Flynn Weese LLP, with respect to property located in Concession 3, Part Lot 16, Parts 4 to 19 of RP 39R-14214, subject to an easement in gross as in ND67999 and ND67983, together with an easement over Part 3, Plan 39R-13163 as in ND121378, subject to an easement as in ND154998, together with an easement over Part Lot 16, Concession 3, Part 1 on Plan 39R-14214 as in ND216110, Percy Street, geographic Township of Percy, be approved with the following conditions: That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant provide a registerable description under the requirements of the Land Titles Act / Registry Act. That the applicant provides two copies of a registered survey of the subject property, prior to the issuance of the Certificate of Consent. That the Transfer of Easement (due to severance) be prepared in the name of the dominant tenement (benefitting property owners), as well as the servient tenement and easement lands (applicants). If all conditions of this decision have been fulfilled within t

Be it resolved that Staff Report PLN-2024-036, Liz Stillman, Planning Coordinator re: Zoning Amendment Application C10/2024, Municipally Initiated (Lake Road) be received. Be it resolved that Zoning Amendment Application C10/2024, with respect to the property located in Part of Lot 14, Concession 13, 13 Lake Road, geographic Township of Seymour, to rezone the subject property from the Recreational Commercial (C4) Zone to the Shoreline Residential (SR) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-037, Liz Stillman, Planning Coordinator re: Severance Consent Application B15/2024 and Zoning Amendment Application C11/2024, Ken and Anne Heffernan be received. Severance Consent Application B15/2024 That Severance Consent Application B15/2024, Ken and Anne Heffernan, with respect to property located in Concession 10, Part of Lot 17, 161 Concession Road 11 East, geographic Township of Percy, for application to sever one (1) new parcel with existing surplus residential dwelling and outbuilding, being approximately 1.75 hectares (4.32 acres), from approximately 39.43 hectares (97.43 acres), be approved with the following conditions: That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105 and the Provincial Policy Statement. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upo

Zoning Amendment Application C11/2024 Be it resolved that Zoning Amendment Application C11/2024, Ken and Anne Heffernan, to rezone the severed portion from Severance Consent Application B15/2024 to Rural Residential, be approved. That the retained portion from Severance Consent Application B15/2024, be rezoned to Agricultural Exception (A TH-105-85), in which no residential building permit(s) will be issued for this parcel of land, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9g) be adopted as printed.

Be it resolved that the Hastings Hydro Reserve Fund Application from Hastings Revitalization Association for purchase of T-shirts, Posters and Lawn Signs for 150th Anniversary of Village of Hastings Incorporation be received. That the Hastings Hydro Reserve Fund Application from Hastings Revitalization Association for purchase of T-shirts, Posters and Lawn Signs for 150th Anniversary of Village of Hastings Incorporation be approved in the amount of $2,668.32. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that By-law No. 2024-082: A By-law to Authorize an Agreement between The Corporation of Municipality of Trent Hills and The Trent Hills Thunder be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that: By-law No. 2024-083: A By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of Trent Hills and The Corporation of the County of Northumberland. By-law No. 2024-085: A By-law to amend the Zoning Provision which applies to land in Part of Lot 14, Concession 13, geographic Township of Seymour, Municipality of Trent Hills - C10/2024. By-law No. 2024-086: A By-law to amend the Zoning Provision which applies to land in Part of Lot 17, Concession 10, geographic Township of Percy, Municipality of Trent Hills - C11/2024. be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:34 a.m. to discuss:  Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing Update).

Be it resolved we do now rise at 10:55 a.m. and report on Closed Session Item 13b) Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing Update).

Be it resolved that Closed Session Staff Report CAO-2024-05, Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing Update) be received. And that staff proceed as outlined in Closed Session Staff Report CAO-2024-05.

Be it resolved that By-law No. 2024-087: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, July 9, 2024 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:56 a.m.