Council

Be it resolved that the agenda for the Council meeting of May 14, 2024 be received and adopted.

Be it resolved that the minutes of the Council meeting held on April 25, 2024 be received and adopted as presented.

Be it resolved that the minutes of the Public Meeting held on May 7, 2024 be received.

Be it resolved that the minutes of Heritage Advisory Committee meeting held on April 25, 2024 be received.

Be it resolved, pursuant to Heritage Advisory Committee Motion No. HAC-240425-4, that the Heritage Grant Program - Heritage Grant Application from Eric and Carla Buss re: Repair and Restoration (painting) of Gables, Soffit, Facia, Exterior Doors at 308 Grand Road, Campbellford be approved for 50% of the actual cost, up to a maximum of $8,000.00.

Be it resolved that Staff Report IWW-2024-12, Lynn Phillips, Chief Administrative Officer re: 2024 1st Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report PWK-2024-07, Neil Allanson, Manager, Roads and Urban Services re: Frank Street and Saskatoon Avenue - Engineering Design Services and Survey Work be received. That the proposal for Engineering Design Services and Survey Work on Frank Street and Saskatoon Street from River Street to Trent Drive be approved in the amount of $267,638.00. That an amount of $168,645.00 be transferred from the Road Loan Reserve That an amount of $18,701.00 be transferred from the Transportation Master Plan Reserve. That an amount of $40,146.00 be transferred from the Water Reserve. That an amount of $40,146.00 be transferred from the Wastewater Reserve. And that GHD be advised of Council’s decision under the Manager of Roads and Urban Services’ signature.

Be it resolved that Staff Report FIN-2024-014, Valerie Nesbitt, Director of Finance/Treasurer re: Letter of Credit Policy be received. And that the Draft Letter of Credit Policy attached to Staff Report FIN-2024-014 be enacted and numbered accordingly.

Be it resolved that Staff Report FIN-2024-015, Valerie Nesbitt, Director of Finance/Treasurer re: Asset Retirement Obligations Policy be received. And that the Draft Asset Retirement Obligations Policy attached to Staff Report FIN-2024-015 be enacted and numbered accordingly.

Be it resolved that Staff Report PLN-2024-027, Cristal Laanstra, Manager of Planning re: Grey Jay Developments Inc., Lock 18 Townhouse Development, Hastings - Technical Transfer of Lands to ensure legal transfers be received. That Part of Lot 4, Concession 8, being Part of Parts 1 through 18, Plan 39R14830 (PIN 51216-0254 (LT)), geographic Township of Asphodel, Municipality of Trent Hills be transferred to the Municipality of Trent Hills, to be conveyed back to Grey Jay Developments, creating the legal mechanism for all townhouses to be conveyed in accordance with previous approval authority decisions. That Part of Lot 4, Concession 8, being Part of Parts 1 through 18, Plan 39R14830 (PIN 51216-0254 (LT)), geographic Township of Asphodel, Municipality of Trent Hills be declared surplus to the needs of the Municipality. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report EDC-2024-03, Kira Mees, Community Development Manager re: Request for Yard Hydrant for Campbellford Memorial Hospital Healing Garden be received. That the Water Department be authorized to install a yard hydrant for the use of the Campbellford Hospital Memorial Hospital Healing Garden. That the appropriate By-law be brought forward for Council's consideration. And that the Campbellford Memorial Hospital be informed of Council's decision under the Community Development Manager's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9h) be adopted as printed.

Be it resolved that: By-law No. 2024-064: A By-law to Amend By-law No. 2023-163, A By-law of The Corporation of the Municipality of Trent Hills to provide for the imposition of fees or charges (Fees and Charges By-law). be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that: By-law No. 2024-061: A By-law to Authorize the Execution of a Pre-Servicing Agreement between The Corporation of the Municipality of Trent Hills and 2003603 Ontario Corporation. By-law No. 2024-062: A By-law to Authorize the Execution of Letters of Agreement between The Municipality of Trent Hills and His Majesty the King in right of the Province of Ontario, as represented by The Minister of Transportation for the Province of Ontario Related to Funding under the Dedicated Gas Tax Program. By-law No. 2024-063: A By-law to Regulate and Govern the Holding of Special Events in the Municipality of Trent Hills, and To Establish A Permit System for Special Events and Repeal By-law Nos. 2004-47, 2007-52 and 2019-097 - (Special Event Permit By-law). By-law No. 2024-065: A By-law to Authorize the Transfer of Lands, described as Part of Lot 4, Concession 8, being Part of Parts 1 through 18, Plan 39R14830 (PIN 51216-0254 (LT)), geographic Township of Asphodel, Municipality of Trent Hills, County of Northumberland. By-law No. 2024-066: A By-law to authorize the acquisition of lands legally described as PT LT 3 N/S Front St and W/S Victoria St PL 33 Asphodel, PT LT 3 N/S Front St and E/S Bridge St PL 33 Asphodel (PIN 51216-0182 (R)), Municipality of Trent Hills, County of Northumberland. be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:05 a.m. to discuss:  Acquisition/disposition of land; Security of municipal property (Municipal Facilities Status Report)

Be it resolved we do now rise at 11:13 a.m. and report on Closed Session Item 13b) Acquisition/disposition of land; Security of municipal property (Municipal Facilities Status Report).

Be it resolved that Closed Session Staff Report CSR-2024-03, Peter Burnett, Director of Community Services re: Acquisition/disposition of land; Security of municipal property (Municipal Facilities Status Report) be received. And that staff proceed as outlined in Closed Session Staff Report CSR-2024-03.

Be it resolved that By-law No. 2024-067: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 14, 2024 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:15 a.m.