Council

Be it resolved that the agenda for the Council meeting of March 26, 2024 be received and adopted.

Be it resolved that the minutes of the Council meeting held on March 12, 2024 be received and adopted as presented.

Be it resolved that Staff Report IWW-2024-09, Lynn Phillips, Chief Administrative Officer re: Selection for Award RFP IWW HDC 2024-06 - Hastings WWTF Upgrades Design and Contract Administration be received. That the bid from CIMA+ for RFP IWW HDC 2024-06 Hastings Wastewater Treatment Facility Upgrades Design and Contract Administration be selected for award at their bid price of $678,205.00 plus HST. That a further amount of $100,000 be allocated from the 2024 budget for this project for Investigative Studies required to complete the tasks identified in the RFP. And that all bidders be advised of Council's decision under the CAO's signature.

Be it resolved that Staff Report FIN-2024-008, Valerie Nesbitt, Director of Finance/Treasurer re: Financing-Nappan Island Bridge Rehabilitation Project be received. That an amount of $ 13,597.69 be transferred from the Bridge Reserve. That an amount of $ 7,693.81 be transferred from the Development Charges Reserve Fund. That an amended amount of $ 912,000.00 for the Nappan Island Bridge Rehabilitation Project be financed by the Municipality of Trent Hills as outlined in the Internal Loan Terms & Conditions dated March 26, 2024, attached as Appendix B to Staff Report FIN-2024-008. That the appropriate By-Law be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2024-009, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Annual Report-Building Permit Fees and Costs be received.

Be it resolved that Staff Report FIN-2024-010, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Development Charges and Water & Wastewater Reserve Fund Annual Statement be received.

Severance Consent Application B03/2024 Be it resolved that Severance Consent Application B03/2024, Ryan and Kaylea Friedrich, with respect to property located in Concession 10, Part Lot 9, Parts 158A, 158B and 159 to 287 of RD103, Parts 1 and 2 of RP 39R9752, 11404 County Road 45, geographic Township of Percy, for application to sever one (1) new parcel of vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the old existing road (former Hwy. #45) be brought up to current Municipal requirements and an Engineer Road Design be completed and submitted to meet Trent Hills and Northumberland County requirements. In the event the completion and acceptance of the municipal road cannot be completed prior to the issuance of the Certificate(s) of Consent, the applicant will enter into an Agreement with the Municipality of Trent Hills, to acknowledge that the road must meet the requirements of the Municipality of Trent Hills and Northumberland County, prior to any development occurring. Any cost(s) inc

Zoning Amendment Application C02/2024 Be it resolved that Zoning Amendment Application C02/2024, Ryan and Kaylea Friedrich, to rezone the severed portion from Severance Consent Application B02/2024 to the Rural Residential (RR) Zone; and to rezone the severed portion from Severance Consent Application B03/2024 to the Rural Residential (RR) Zone and the Environmental Protection (EP) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Zoning Amendment Application C03/2024 Be it resolved that Zoning Amendment Application C03/2024, Ryan Friedrich, to rezone the severed portions from Severance Consent Application B04/2024 and B05/2024 to the Rural Residential Exception (RR-83 TH-105-83) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-017, Liz Stillman, Planning Coordinator re: Severance Consent Application B06/2024 and Zoning Amendment Application C04/2024, Timothy Hilts be received. Severance Consent Application B06/2024 That Severance Consent Application B06/2024, Timothy Hilts, with respect to property located in Concession 12, N Part of Lot 20, Parts 1, 2 and 3 of RP 39R-9336, 501 Concession Road 13 East, geographic Township of Percy, for application to create one new parcel, being approximately 1.51 hectares (3.75 acres) of vacant land for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the owner(s) meet all the requirements of the Municipality of Trent Hills Public Works Department to ensure the severed parcel(s) and retained parcel have legal and registered entrances installed to meet the Municipality of Trent Hills’ Entrance Setback Policy requirements, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. Fu

Zoning Amendment Application C04/2024 Be it resolved that Zoning Amendment Application C04/2024, Timothy Hilts, to rezone the severed portion from Severance Consent Application B06/2024 to the Rural Residential (RR) Zone and Environmental Protection (EP) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-019, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lot 23, Concession 7, being Part 2 on Plan 39R-14780, and Part of Lot 24, Concession 7, being Part 3 on Plan 39R-14780, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2024-06, Doug Irwin, Director of Legislative Services/Clerk re: Local Improvement Petition - Autumn Road be received.

Be it resolved that Staff Report CLK-2024-07, Doug Irwin, Director of Legislative Services/Clerk re: Hybrid Meetings be received. And that staff proceed as outlined in Option 3.

It is recommended that Staff Report COA-2024-01, Cristal Laanstra, Manager of Planning re: Minor Variance Application A07/2023 - Heather & Jeff Van Der Belt be received. That Minor Variance Application A07/2023 – Heather & Jeff Van Der Belt, with respect to property located at 1551A Reynolds Road legally described as Concession 14, Part of Lot 12, Part 10 of RP 38R1954, geographic Township of Seymour, to permit a reduction in the minimum interior yard setback in the Shoreline Residential (SR) zone from 3m (9.8 feet) to 1.46m (4.8 feet) on the western property line, be approved.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) and 10c) be adopted as printed.

Be it resolved that the Special Event Application from the Warkworth Lilac Festival Committee re: Warkworth Lilac Festival - May 25-26, 2024 be received. And that Special Event Permit 2024-003 for the Warkworth Lilac Festival be issued under the Community Development Manager's signature.

Be it resolved that: By-law No. 2024-041: A By-law to authorize an Internal Loan Agreement For the Nappan Island Bridge Rehabilitation Project and to Repeal By-law No. 2023-019. By-law No. 2024-042: A By-law to amend the Zoning Provision which applies to land in Concession 10, Part Lot 9, geographic Township of Percy, Municipality of Trent Hills - C02/2024. By-law No. 2024-043: A By-law to amend the Zoning Provision which applies to land in Concession 10, Part Lot 9, geographic Township of Percy, Municipality of Trent Hills - C03/2024. By-law No. 2024-044: A By-law to amend the Zoning Provision which applies to land in Concession 12, Part Lot 20, geographic Township of Percy, Municipality of Trent Hills - C04/2024. By-law No. 2024-045: A By-law for establishing and assuming a municipal highway, Being Part of Lot 23, Concession 7, being Part 2 of Plan 39R-14780; and Part of Lot 24, Concession 7, being Part 3 of Plan 39R-14780, a portion of Crestview Road, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. be read, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now go into Closed Session at 10:31 a.m. to discuss:  Acquisition/disposition of land (former Hastings Arena Lands)  Acquisition/disposition of land (Potential Acquisition)  Labour relations/employee negotiations; Personal matters about an identifiable individual (Recruitment)

Be it resolved we do now rise at 11:25 a.m. and report on Closed Session Items 14: b) Acquisition/disposition of land (former Hastings Arena Lands) c) Acquisition/disposition of land (Potential Acquisition) d) Labour relations/employee negotiations; Personal matters about an identifiable individual (Recruitment)

Be it resolved that Closed Session Staff Report PLN-2024-020, Jim Peters, Director of Planning & Development re: Acquisition/disposition of land (former Hastings Arena Lands) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by Shawn Jamieson, Fire Chief re: Acquisition/disposition of land (Potential Acquisition) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations; Personal matters about an identifiable individual (Recruitment) be received. And that the Chief Administrative Officer proceed as outlined.

Be it resolved that By-law No. 2024-046: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 26, 2024 be read, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now adjourn at 11:27 a.m.