Council

Be it resolved that the agenda for the Council meeting of February 13, 2024 be received and adopted.

Be it resolved that the minutes of the Council meeting held on January 25, 2024 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on February 6, 2024 be received.

Be it resolved that the information presented by John Spina, Valley Green Homes re: Extension of Draft Plan Approval be received.

Be it resolved that the information presented by Caroline Morrow, Director, Strategic & Development, Bannikin re: Trent Hills Tourism Development Plan be received.

Be it resolved that Staff Report EDC-2024-02, Kira Mees, Community Development Manager re: Tourism Destination Development & Management Update be received.

Be it resolved that Staff Report CAO-2024-03, Lynn Phillips, Chief Administrative Officer re: Percy Agricultural Society Request to Waive Fees for Seasonal Water Service be received. That the Percy Agricultural Society's request to waive the fees for a seasonal water service be approved as an in-kind contribution pursuant to Policy #POL-REC-001 In-kind Contributions/Subsidy Requests from Community Organizations. And that the applicant be advised of Council's decision under the Chief Administrative Officer's signature.

Be it resolved that Staff Report IWW-2024-02, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 Summary Drinking Water Systems Reports for Campbellford, Hastings and Warkworth be received.

Be it resolved that Staff Report IWW-2024-03, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 Annual Wastewater System Reports for Campbellford, Hastings and Warkworth be received.

Be it resolved that Staff Report IWW-2024-04, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 Annual Drinking Water Systems Reports for Campbellford, Hastings and Warkworth be received.

Be it resolved that Staff Report IWW-2024-05, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 MECP Annual Compliance Report for the Campbellford Drinking Water System be received.

Be it resolved that Staff Report IWW-2024-06, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 MECP Annual Compliance Report for the Hastings Drinking Water System be received.

Be it resolved that Staff Report IWW-2024-07, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 MECP Annual Compliance Report for the Warkworth Drinking Water System be received.

Be it resolved that Staff Report THFD 2024-01, Shawn Jamieson, Fire Chief re: Annual Trent Hills Fire report for 2023 be received.

Be it resolved that Staff Report FIN-2024-005, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Audit Planning Report and Engagement Letter be received. That the Mayor and Deputy Mayor execute the Audit Planning Report for the year ending December 31, 2023 on behalf of Council. That the Director of Finance/Treasurer execute the Engagement Letter for the year ending December 31, 2023. And that the Municipal Audit Firm be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2024-006, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Statement of Council Remuneration and Expenses be received.

Be it resolved that Staff Report FIN-2024-007, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Annual Investment Report be received.

Be it resolved the Development Charges approach to calculate the charges on a uniform Municipal-wide basis for all services within the background study be adopted. That the capital project listing set out in Chapter 5 of the Development Charges Background Study dated December 11, 2023, as amended, subject to further annual review during the capital budget process be approved. That the Development Charges Background Study dated December 11, 2023, as amended, be approved. That it is determined that no further public meeting is required. And that the appropriate By-laws be brought forward for Council's consideration.

Be it resolved that Staff Report PWK-2024-02, Preston Parkinson, Assistant Manager, Technical Services re: Selection for Award for RFQ PWK CAL 2024-02 Supply and Application of Calcium Chloride be received. That the bid from Road Maintenance Equipment & Services Inc. for RFQ PWK CAL 2024-02 Supply and Application of Calcium Chloride 20% solution be selected for award at their bid price of $0.1970 per litre plus HST. That the bid from Miller Paving Limited for RFQ PWK CAL 2024-02 Supply and Application of Calcium Chloride 35% solution be selected for award at their bid price of $0.3982 per litre plus HST. And that all bidders be advised of the Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report BLD-2024-002, Stephen White, Chief Building Official re: Building Department Activity - Dec, 2023 be received.

Be it resolved that Staff Report PLN-2024-011, Jim Peters, Director of Planning & Development re: Heritage Designation By-law for 52 Main Street, Warkworth and 280 Grand Road Campbellford be received. That the appropriate By-laws be brought forward for Council's consideration. And that the appropriate notice of the passing be issued for each By-law, as required by the Ontario Heritage Act.

Be it resolved that Staff Report CSR-2024-01, Peter Burnett, Director of Community Services re: Outdoor Pool Condition Assessment be received. That 2024 be the last operating year for the Outdoor Pool at 21 Ranney Street, Campbellford. And that the Outdoor Pool be decommissioned following the conclusion of the 2024 season.

Be it resolved that Staff Report CLK-2024-04, Doug Irwin, Director of Legislative Services/Clerk re: Code of Conduct Update be received. That an updated Code of Conduct for Members of Council and Advisory Bodies of Council be adopted. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2024-05, Doug Irwin, Director of Legislative Services/Clerk re: Council-Staff Relations Policy Update be received. And that Draft Policy POL-ADM-004 - Council-Staff Relations Policy, amended February 2024, be enacted.

Be it resolved that the Council Meeting scheduled for April 23, 2024 be rescheduled to April 25, 2024 as a result of Members of Council attending the Good Roads Conference being held April 21 to 24, 2024. And that staff and the public be advised of the rescheduled meeting date.

Be it resolved that the Council Meeting scheduled for June 11, 2024 be rescheduled to June 13, 2024 as a result of the Clerk attending the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) Conference being held June 9 to 12, 2024. And that staff and the public be advised of the rescheduled meeting date.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) and 9c) be adopted as printed.

Be it resolved that the correspondence dated January 8, 2024 from Association of Ontario Road Supervisors (AORS) re: Municipal Equipment Operator Course be received. That the Municipality of Trent Hills supports the work of the Association of Ontario Road Supervisors to develop a Municipal Equipment Operator Course. That the Municipality of Trent Hills calls on the Province of Ontario's Ministry of Labour, Training, Immigration and Skilled Trades to fully fund the Municipal Equipment Operator Course in 2024 through the Skills Development Fund. And that David Piccini, Minister of Labour, Training, Immigration and Skilled Trades and MPP Northumberland-Peterborough South, and the Association of Ontario Road Supervisors be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence received January 9, 2024 from Jim Peeling, Sports Wall of Honour Advisory Board Chair re: Kiosk Funding Request be

Be it resolved that the correspondence dated January 18, 2024 from Tom Cunningham re: Accessibility Concerns be received.

Be it resolved that the correspondence dated February 2, 2024 from Brent Larmer, Municipal Clerk/Director of Legislative Services, Town of Cobourg re: Cobourg Council Resolution - 310 Division Street - An Opportunity for Community Integration be received for information only.

Be it resolved that: By-law No. 2024-021: A By-law to adopt a Code of Conduct for Members of Council and Advisory Bodies of Council and to Repeal By-law No. 2020-017 - (Code of Conduct). By-law No. 2024-023: A By-law to Establish a Development Charge for Services Related to a Highway. By-law No. 2024-024: A By-law to Establish a Development Charge for Fire Protection Services. By-law No. 2024-025: A By-law to Establish a Development Charge for Parks and Recreation Services. By-law No. 2024-026: A By-law to Establish a Development Charge for Library Services. By-law No. 2024-027: A By-law to designate 52 Main Street, Warkworth as being of cultural heritage value and interest. By-law No. 2024-028: A By-law to designate 280 Grand Road, Campbellford as being of cultural heritage value and interest. By-law No. 2024-029: A By-law to correct the legal description of former Town of Campbellford By-law 1989-66. be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:35 a.m. to discuss:  Acquisition/disposition of land (Potential Lease of Municipal Facility)

Be it resolved we do now rise at 11:52 a.m. and report on Closed Session Item 13b) Acquisition/disposition of land (Potential Lease of Municipal Facility).

Be it resolved that the confidential verbal information presented by Peter Burnett, Director of Community Services re: Acquisition/disposition of land (Potential Lease of Municipal Facility) be received. And that staff proceed as outlined.

Be it resolved that By-law No. 2024-030: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, February 13, 2024 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:54 a.m.