Council

Be it resolved that the agenda for the Council meeting of January 25, 2024 be received and adopted, as amended to receive the correspondence dated January 20, 2024 from John Spina re: Item 7h) Report PLN-2024-009 re: Extension of Draft Approval for Plan of Subdivision SB02/2006, Valley Green Homes Corp. (John Spina).

Be it resolved that the minutes of the Council meeting held on January 9, 2024 be received and adopted as presented.

Be it resolved that the information presented by Kim Good and Craig Kerr, The Bridge Hospice Foundation re: The Bridge Hospice Foundation Matching Campaign Proposal be received. That, notwithstanding that the request for a financial contribution towards a Matching Campaign does not meet the requirements of Policy POL-REC-001 - In-kind Contributions/Subsidy Request from Community Organizations, the request for a financial contribution towards a Matching Campaign be approved, on a one time basis, in an amount not to exceed $10,000.00 and funded from reserves. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Staff Report CAO-2024-01, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report - December 31, 2023 be received.

Be it resolved that Staff Report CAO-2024-02, Lynn Phillips, Chief Administrative Officer re: Trent Hills Family Health Organization Agreement for Physician Retention and Recruitment be received. That the Agreement for Physician Retention and Recruitment with the Trent Hills Family Health Organization, attached to Staff Report CAO-2024-02, be approved for the term January 1, 2024 to December 31, 2024. And that the appropriate by-law be brought forward to authorize the Mayor and Clerk to execute the Agreement.

Be it resolved that Staff Report FIN-2024-004, Valerie Nesbitt, Director of Finance/Treasurer re: Write Off Property Taxes Deemed Uncollectible be received. That taxes be removed from the tax roll for the following properties: # Property Roll Number Legal Description Amount 1 229 030 03030 Con 4 Pt Lot 9 $ 3,408.25 2 134 020 16805 Con 11 and 12 Pt Lot 14 Pt Rd Allow RP 38R1292 Parts 3 to 6 $ 2,099.31 3 134 050 25642 Con 1 Pt Lot 20 Pt Rd Allow $ 1,215.80 And that the Treasurer or designate be delegated authority to remove future uncollectible taxes from the tax roll for the three properties identified in Report FIN-2024-004.

Be it resolved that Staff Report IWW-2024-01, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 4th Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report BLD-2024-001, Stephen White, Chief Building Official re: Building Department Activity - Nov, 2023 be received.

Be it resolved that Staff Report PLN-2024-007, Liz Stillman, Planning Coordinator re: Severance Consent Applications B28/2023 and B29/2023 and Zoning Amendment Application C20/2023, Heather Milne be received. Severance Consent Application B28/2023 That Severance Consent Application B28/2023, Heather Milne, with respect to property located in Concession 13, West Part of Lot 22, 2518 13th Line East, geographic Township of Seymour, for application to sever one (1) new parcel of vacant land, being 0.81 hectares (2 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed and retained parcels, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, d

Severance Consent Application B29/2023 Be it resolved that Severance Consent Application B29/2023, Heather Milne, with respect to property located in Concession 13, West Part of Lot 22, 2518 13th Line East, geographic Township of Seymour, for application to sever one (1) new parcel of vacant land, being 0.81 hectares (2 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That a parcel of land measuring 10.1 metres (33 feet) wide along the frontag

Zoning Amendment Application C20/2023 Be it resolved that Zoning Amendment Application C20/2023, Heather Milne, to rezone the severed portions from Severance Consent Applications B28/2023 and B29/2023 to the Rural Residential (RR) Zone and the Environmental Protection (EP) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-008, Liz Stillman, Planning Coordinator re: Severance Consent Application B30/2023 and Zoning Amendment Application C21/2023, Twin Pines Packaging, Peter Campbell / Ryan and Joanne Campbell be received. Severance Consent Application B30/2023 That Severance Consent Application B30/2023, Twin Pines Packaging, Peter Campbell / Ryan and Joanne Campbell, with respect to property located in Concession 5, Part Lot 11, Part 1 of RD 156, 220 Campbell Road / Concession 5, Part Lot 11, Part 1 of RP 38R412, County Road 24, geographic Township of Percy, for application to create one new parcel, being approximately 1.42 hectares (3.53 acres) with an existing residential dwelling and outbuildings, in which the retained parcel will merge to the adjacent parcel to the west, be approved with the following conditions: That all taxes on the subject property(ies) be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the retained parcel, being a portion of Concession 5, Part Lot 11, Part 1 of RD 156, 220 Campbell Road, geographic Township of Percy shall be conveyed to and consolidated with the adjacent parcel to the west in Concession 5, Part Lot 11, Part 1 of RP 38R412, County Road 24, geographic Township of Percy, Municipality of Trent Hills, and that the retained parc

Zoning Amendment Application C21/2023 Be it resolved that Zoning Amendment Application C21/2023, Twin Pine Packaging, Peter Campbell / Ryan and Joanne Campbell, to rezone the severed portion from Severance Consent Application B30/2023 to the Rural Residential (RR) Zone, Environmental Protection (EP) Zone and Environmentally Sensitive (ES) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-009, Cristal Laanstra, Manager of Planning re: Extension of Draft Approval for Plan of Subdivision SB02/2006, Valley Green Homes Corp. (John Spina) be received. That notable completion of the conditions of draft approval during the previous extension,

Be it resolved that Staff Report PLN-2024-010, Jim Peters, Director of Planning & Development re: Application to Close a Road Allowance (Oak Heights Vista Inc. c/o Schlumpf), R13/2021 be received. Declaration of Surplus Lands That the portion of unassumed road allowance, located in Concession 2, between Part of Lot 6 and Part of Lot 7, north side of Concession Road 2 West, in the geographic Township of Percy, be declared as surplus. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R13/2021 Be it resolved that Road Closure Application R13/2021, Oak Heights Vista Inc. (c/o Rob Schlumpf), be approved. That Council authorize the stop-up, closure, and sale of approximately 936 metres of the unassumed road allowance, located in Concession 2, between Part of Lot 6 and Part of Lot 7, north side of Concession Road 2 West, in the geographic Township of Percy, to the adjacent landowners that has submitted the complete application request. That the applicants be responsible for the consolidation of the conveyed lands and the benefitting parcels as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Sale Price of Municipal Road Allowance Lands Be it resolved that Council establish the sale price of Municipal land as $1,000.00 per acre plus HST, with a minimum sale price of $1,000.00. That Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject properties. And that the applicant be responsible for all costs associated with the implementation of the application.

Be it resolved that Staff Report CLK-2024-01, Doug Irwin, Director of Legislative Services/Clerk re: Appointment of Integrity Commissioner and Closed Meeting Investigator be received. That Principles Integrity be re-appointed as Trent Hills' Integrity Commissioner and Closed Meeting Investigator effective January 1, 2024. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2024-02, Doug Irwin, Director of Legislative Services/Clerk re: Committee of Revision for Local Improvement Assessments be received. That a Committee of Revision for Local Improvement Assessments be established. That the Committee of Revision be composed of three members of Council. And that the following Members of Council be appointed to the Committee of Revision for the balance of the 2022-2026 term of Council:  Councillor Pope, Chair  Councillor English  Councillor Savery  Deputy Mayor Metcalf, Alternate

Be it resolved that Staff Report CLK-2024-03, Doug Irwin, Director of Legislative Services/Clerk re: Accountability and Transparency Policy Update be received. And that Draft Policy POL-ADM-005 - Accountability and Transparency Policy, amended January 2024, be enacted.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9d) be adopted as printed.

Be it resolved that the correspondence dated December 7, 2023 from Chris O'Dea, Chair, Hastings/Roseneath Food Bank re: Request to Waive Fees for Hastings Civic Centre rental for 2024 Community Lunches be received. That the request from the Hastings/Roseneath Food Bank to waive the facility rental fee for the use of the Hastings Civic Centre for one community lunch per month for the months of January to June and September to December 2024, be approved in the amount of $224.00 plus HST per month, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the Hastings/Roseneath Food Bank be advised of Council's decision under the Director of Community Services' signature.

Be it resolved that the correspondence dated December 18, 2023 from Ken Weatherill, Assistant Deputy Minister, Public Safety Division, Ministry of the Solicitor General re: In-force date of the Community Safety and Policing Act, 2019 be received. And that the appropriate by-laws to appoint Council's representative to the Northumberland OPP Detachment Board, and to repeal the appointments to the Trent Hills Police Services Board, be brought forward for Council's consideration.

Be it resolved that the correspondence dated January 9, 2024 from Andrea Kelly and Alexander Kelly, Hastings Revitalization Association re: Request to Waive Fees - Annual Easter Egg Hunt, March 30, 2024 be received. That the request from the Hastings Revitalization Association to waive the facility rental fee for the use of the Hastings Field House on March 30, 2024 for the Annual Easter Egg Hunt be approved in the amount of $170.00 plus HST, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the applicant be advised of Council's decision under the Director of Community Services' signature.

Be it resolved that: By-law No. 2024-001: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Inclusion Northumberland (Dawn Lee, signing officer) - Owner of 65 Bridge St. E., Campbellford. By-law No. 2024-004: A By-law to Permanently Stop up, Close and Sell Part of Pond Street, Part 5 of RP 39R-14397, Part of PIN 51216-0123 (LT), within the geographic Village of Hastings, Municipality of Trent Hills, County of Northumberland. By-law No. 2024-011: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Bambina Giannitti - Owner of 3 Bridge Street S., Hastings. By-law No. 2024-012: A By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of Trent Hills and Trent Hills Family Health Organization. By-law No. 2024-013: A By-law to Appoint Principles Integrity as Integrity Commissioner and Closed Meeting Investigator for the Municipality of Trent Hills and to Repeal By-law No. 2018-109. By-law No. 2024-014: A By-law to Constitute and Appoint a Committee of Adjustment and Repeal By-law No. 2023-016. By-law No. 2024-015: A By-law to amend the Zoning Provision which applies to land in Concession 13, West Part Lot 22, geographic Township of Seymour, Municipality of Trent Hills - C20/2023. By-law No. 2024-016: A By-law to amend the Zoning Provision which applie

Be it resolved that By-law No. 2024-020: A By-law to Confirm the Proceedings of the Council meeting held on Thursday, January 25, 2024 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:18 a.m.