Council

Be it resolved that the agenda for the Council meeting of January 9, 2024 be received and adopted.

Be it resolved that the minutes of the Council meeting held on December 12, 2023 be received and adopted as presented.

Be it resolved that Staff Report FIN-2024-001, Valerie Nesbitt, Director of Finance/Treasurer re: 2024 Campbellford BIA Budget be received. That the 2024 Campbellford BIA (CBIA) Budget in the amount of $ 51,500 be approved. And that the tax levy amount of $ 50,000 for the Campbellford BIA be recovered from members within the CBIA district.

Be it resolved that Staff Report FIN-2024-002, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Financial Indicator Review be received.

Be it resolved that Staff Report FIN-2024-003, Valerie Nesbitt, Director of Finance/Treasurer re: Policies re Financial Matters-Review and Update be received. That the Draft Policies attached to Staff Report FIN-2024-003 be enacted and numbered accordingly. And that all other Finance Policies previously approved be re-numbered accordingly.

Be it resolved that Staff Report PWK-FLT-2024-01, Neil Allanson, Manager, Roads and Urban Services re: Tandem Plow/Sander Truck Replacement be received. That an amount of $420,000 be pre-approved for the acquisition of a Tandem Plow/Sander Truck in 2025. That the funding for this project be included in the 2025 Capital Budget, being $420,000 funded from taxation. And that the appropriate procurement process be initiated in 2024 for this acquisition.

Be it resolved that Staff Report EDC-2024-01, Kira Mees, Community Development Manager re: Community Improvement Plan Application 2024-01 - 3 Bridge Street S., Hastings be received. That the Community Improvement Plan application funding request from the property owner of 3 Bridge Street S., Hastings, Bambina Giannitti be approved to an upset limit of $1,425. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Manager's signature.

Be it resolved that Staff Report PLN-2024-001, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lot 13, Concession 3, being Parts 2 and 3 on Plan 39R-14752, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2024-002, Cristal Laanstra, Manager of Planning re: Official Plan Review - Community Scan and Release of Discussion Papers be received.

Be it resolved that Staff Report PLN-2024-003, Cristal Laanstra, Manager of Planning re: Whitehorse Subdivision SB01/2013 - Deem to not have lapsed be received. That Draft Plan of Subdivision, SB01/2013, Nick DeFrancesco (White Horse Subdivision), be deemed not to have lapsed, in accordance with subsection 51 (33.1) of the Planning Act. That an extension for fulfilling the conditions of draft approval for Subdivision Application SB01/2013, Nick DeFrancesco (White Horse Subdivision), be approved to December 31, 2026. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB01/2013, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB01/2013 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2024-005, Jim Peters, Director of Planning & Development re: Certificate of Substantial Completion and Acceptance (Municipal Underground Services) - Lock 18 Development, Grey Jay Developments Inc. be received. That the Municipality of Trent Hills issue the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Grey Jay Developments Inc. That the appropriate By-law be brought forward for Council's consideration. And that the developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2024-006, Jim Peters, Director of Planning & Development re: Amendment to the Development Agreement with Grey Jay Developments Inc., Lock 18 Development to Establish a Formula for Billing for Water and Sewer Service Provision as the units are Developed be received. That Schedule "B" of the Development Agreement with Grey Jay Developments Inc., Lock 18 Development be Amended by adding the attached addendum. And that the appropriate By-law be brought forward authorizing the Mayor and Clerk to execute the Amending Agreement.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10a) to 10c) be adopted as printed.

Be it resolved that: By-law No. 2024-002: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and William Britton - Owner of 8 Front St. E., Hastings. By-law No. 2024-003: A By-law for establishing and assuming a municipal highway, Being Part of Lot 13, Concession 3, being Parts 2 and 3 of Plan 39R-14752, a portion of Concession Road 3 West, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2024-005: A By-law to impose rates, fees and charges for Municipal Water and Wastewater services and to provide for the payment of rates, fees and charges and to provide for penalty and interest and to Repeal By-law No. 2023-024 - (Water and Wastewater Rates, Fees and Charges). By-law No. 2024-006: A By-law to Authorize Temporary Borrowing from Time to Time to Meet Current Expenditures During the Fiscal Year Ending December 31, 2024 - (Temporary Borrowing By-law). By-law No. 2024-007: A By-law to Provide for an Interim Tax Levy; Payment of Taxes by Instalment; Penalty and Interest on Tax Arrears. By-law No. 2024-008: A By-law to Provide for Remuneration and Expenses for Members of Council and to Repeal By-law No. 2023-005 - (Remuneration and Expenses By-law). By-law No. 2024-009: A By-law to Amend By-law No. 2023-079, A By-law to Appoint a Building Inspector - (Ken Andrus). be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2024-010: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, January 9,2024 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:43 a.m.