Council

Be it resolved that the agenda for the Council meeting of November 28, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on November 14, 2023 be received and adopted as presented.

Be it resolved that the minutes of the Community Development Advisory Committee meeting held on November 16, 2023 be received.

Be it resolved that the information presented by Sean-Michael Stephen, Watson & Associates Economists re: Draft Development Charges Study be received.

Be it resolved that Staff Report FIN-2023-025, Valerie Nesbitt, Director of Finance/Treasurer re: 2024 Draft Municipal Budget be received.

Be it resolved that Staff Report FIN-2023-026, Valerie Nesbitt, Director of Finance/Treasurer re: 2024 Draft Water and Wastewater Budget be received.

Be it resolved that Staff Report THF-2023-03, Shawn Jamieson, Fire Chief re: Operating Guidelines for Response to Island Incidents be received.

Be it resolved that Staff Report IWW-2023-15, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Replacement of the Hastings Water Standpipe - Tender Award be received. That the bid from Peak Construction Limited for Tender ITT IWW HSR 2023-26 - Hastings Standpipe Replacement be selected for award at their bid price of $ 3,779,900.00 excluding HST. That an amount of $100,000.00 be included in the overall project budget as a contingency to offset any additional unforeseen construction costs. That an upset limit of $ 352,637 be transferred from the Water Reserve. That an upset limit of $ 250,000 be transferred from the Water Reserve Fund. That the balance of the project be financed internally or externally following completion of the project. That the Clerk execute the appropriate contract documents with Peak Construction Limited. And that all bidders be advised of Council's decision under the General Manager of Infrastructure & Public Works Administration's signature.

Be it resolved that Staff Report BLD-2023-012, Stephen White, Chief Building Official re: Building Department Activity - Oct, 2023 be received.

Be it resolved that Staff Report EDC-2023-17, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-013 - 65 Bridge Street East, Campbellford be received. That the Community Improvement Plan application funding request from Inclusion Northumberland (Dawn Lee, signing officer) owner of 65 Bridge Street East, Campbellford be approved to an upset limit of $10,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-18, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-014 - 15 Main Street, Warkworth be received. That the Community Improvement Plan application funding request from the property owner of 15 Main Street, Warkworth, Romualdas Kuznecovas be approved to an upset limit of $8,500. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-19, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-015 - 16 Main Street, Warkworth be received. That the Community Improvement Plan application funding request from the property owner of 16 Main Street, Warkworth, Tracy and Jimmy Ioannidis, be approved to an upset limit of $750. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-20, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-016 - 8 Front Street East, Hastings be received. That the Community Improvement Plan application funding request from the property owner of 8 Front Street E., Hastings, William Britton, be approved to an upset limit of $5,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-21, Kira Mees, Community Development Officer re: Status Update for CIP grants be received. That the appropriate By-Law be brought forward to repeal By-Law Nos. 2022-013, 2022-104 and 2022-105, as the time periods have expired.

Be it resolved that Staff Report PLN-2023-071, Cristal Laanstra, Manager of Planning re: Assumption of Road into the Municipal Road System - Pollock Road be received. That the lands described as Part of Lot 9, Concession 4; Part 2 of Plan 39R-14468, and Part of the Road Allowance between Concession 3 and 4, Part 4 of Plan 39R-14468, and Part of Lot 9, Concession 3; Part 5 of Plan 39R-14468, geographic Township of Percy, known as Pollock Road, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-074, Liz Stillman, Planning Coordinator re: Encroachment Agreement - 98 Concession Road 3 West, Percy (Fradley) be received. That the Encroachment Agreement for the property located in Part Lot 13, Concession 3, being Part 3 on RP 39R-14752, 98 Concession Road 3 West, geographic Township of Percy be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-075, Liz Stillman, Planning Coordinator re: Severance Consent Application B23/2023 and Zoning Amendment Application C16/2023, Des and Kim Conacher / Richard and Diane Johnston be received. Severance Consent Application B23/2023 That Severance Consent Application B23/2023, Des and Kim Conacher / Richard and Diane Johnston, with respect to property located in Concession 3, Part Lot 6, 561 Concession Road 3 West / Concession 3, Part Lot 6, being Part 1 on RP 39R14533, 551 Concession Road 3 West, geographic Township of Percy, for application to propose a lot addition between two existing properties, being approximately 0.35 hectares (.87 acres) of vacant land, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the severed parcel, being a portion of Concession 3, Part Lot 6, 561 Concession Road 3 West, geographic Township of Percy shall be conveyed to and consolidated with the adjacent parcel to the east in Concession 3, Part Lot 6, being Part 1 on RP 39R14533, 551 Concession Road 3 West, geographic Township of Percy, Municipality of Trent Hills, and that the severed parcel and adjacent parcel shall be consolidated and become one parcel of land. A solicitor's written u

Zoning Amendment Application C16/2023 Be it resolved that Zoning Amendment Application C16/2023, Des and Kim Conacher / Richard and Diane Johnston, to rezone the severed portion from Severance Consent Application B23/2023 to the Rural Residential (RR) Zone and Environmental Protection (EP) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-076, Liz Stillman, Planning Coordinator re: Severance Consent Application B24/2023, Laura MacDonell / Pat and Diane Lanoue be received. Severance Consent Application B24/2023 That Severance Consent Application B24/2023, Laura MacDonell / Pat and Diane Lanoue, with respect to property located in Plan 112, Part Lot 15 & 16, Block 24, 4 Taylor Lane / Plan 112, Part Lot 14, Block 24, Part 1, W Grand Road of RP 38R3298, Part 1 of RP 39R9523, 2 Taylor Lane, geographic Town of Campbellford, for application to propose a lot addition between two existing properties, being 809.37 square meters (.20 acres) of vacant land, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the severed parcel, being a portion of Plan 112, Part Lot 15 & 16, Block 24, 4 Taylor Lane, geographic Town of Campbellford, shall be conveyed to and consolidated with the adjacent parcel to the east in Plan 112, Part Lot 14, Block 24, Part 1, W Grand Road of RP 38R3298, Part 1 of RP 39R9523, 2 Taylor Lane, geographic Town of Campbellford, Municipality of Trent Hills, and that the severed parcel and adjacent parcel shall be consolidated and become one parcel of land. A solicitor's written undertaking shall be provided to the Municipality indicating that the necessary steps will be taken to implement the conveyance and t

Be it resolved that Staff Report PLN-2023-077, Liz Stillman, Planning Coordinator re: Severance Consent Application B25/2023 and Zoning Amendment Application C17/2023, 2322257 Ontario Inc. / Ron Elmhirst be received. Severance Consent Application B25/2023 That Severance Consent Application B25/2023, 2322257 Ontario Inc. / Ron Elmhirst, with respect to property located in Concession 4, Part Lot 5, Parts 1 and 2 of 39R8593, 12 Bannon Road / Concession 4, Part Lot 5, Parts 4 to 7, 10, 11 of RP 39R8423, Bannon Road - 5th Line West, geographic Township of Seymour, for application to create one new parcel, being approximately 4.77 hectares (11.8 acres) (with existing surplus residential dwelling and outbuildings) be approved with the following conditions: That all taxes on the subject properties be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the retained parcel, being a portion of Concession 4, Part Lot 5, Parts 1 and 2 of 39R8593, 12 Bannon Road, geographic Township of Seymour shall be conveyed to and consolidated with the adjacent parcel to the north in Concession 4, Part Lot 5, Parts 4 to 7, 10, 11 of RP 39R8423, Bannon Road - 5th Line West, geographic Township of Seymour, Municipality of Trent Hills, and that the retained parcel and adjacent parcel shall be consolidated a

Zoning Amendment Application C17/2023 Be it resolved that Zoning Amendment Application C17/2023, 2322257 Ontario Inc. / Ron Elmhirst, to rezone the severed portion from Severance Consent Application B25/2023 to the Rural Exception (RU TH-105-80) Zone, be approved. That the retained portion (as merged with the adjacent parcel to the north) from Severance Consent Application B25/2023, be rezoned to the Agricultural Exception * (A TH-105-81) Zone, in which no residential building permit(s) will be issued for this parcel of land, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-078, Jim Peters, Director of Planning & Development re: Installation of Sewage Treatment System at Island Park RV Resort, 9 Island Park Road, Trent Hills be received.

Be it resolved that Staff Report PLN-2023-079, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lots 6 and 7, Concession 2, being Parts 3, 4 and 7 on Plan 39R-14744, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2023-09, Doug Irwin, Director of Legislative Services/Clerk re: Transient Traders By-law No. 2005-16 be received. That the Municipality discontinue the licensing of Transient Traders. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2023-10, Doug Irwin, Director of Legislative Services/Clerk re: Hawkers and Peddlers By-law No. 2005-17 be received. That the Municipality discontinue the licensing of Hawkers and Peddlers. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2023-11, Doug Irwin, Director of Legislative Services/Clerk re: Designation of Event of Municipal Significance Policy be received. That the Draft Designation of Event of Municipal Significance Policy, attached to Staff Report CLK-2023-11, be enacted and numbered accordingly. And that the fee for the Designation of Event of Municipal Significance be established at $100.00 per request, effective January 1, 2024.

Be it resolved that the Draft Designation of Event of Municipal Significance Policy be

Be it resolved that Staff Report CLK-2023-12, Doug Irwin, Director of Legislative Services/Clerk re: Special Event Permit By-law be received. That the following application fees be established for a Special Event Permit effective January 1, 2024:  $150.00 for free admission Special Event  $750.00 for paid admission Special Event And that the Draft Special Event Permit By-law, attached to Staff Report CLK-2023-12, be brought forward for Council's consideration.

Be it resolved that the Draft Special Event By-law be

Be it resolved that the Council Meeting scheduled for January 23, 2024 be rescheduled to January 25, 2024 as a result of Members of Council attending the Rural Ontario Municipal Association (ROMA) Conference being held January 21 to 23, 2024. And that staff and the public be advised of the rescheduled meeting date.

Be it resolved that the information presented with respect to the Memorandum of Understanding between Lower Trent Conservation Authority and the Municipality of Trent Hills be received.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) and 9c) be adopted as printed.

Be it resolved that: By-law No. 2023-140: A By-law for establishing and assuming a municipal highway, Pollock Road, Being Part of Lot 9, Concession 4; Part 2 of Plan 39R-14468, and Part of the Road Allowance between Concession 3 and 4, Part 4 of Plan 39R-14468, and Part of Lot 9, Concession 3; Part 5 of Plan 39R-14468, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2023-147: A By-law to Authorize the Execution of An Encroachment Agreement between The Corporation of the Municipality of Trent Hills and Steven and Christine Fradley. By-law No. 2023-148: A By-law to amend the Zoning Provision which applies to land in Concession 3, Part Lot 6, geographic Township of Percy, Municipality of Trent Hills - C16/2023. By-law No. 2023-149: A By-law to amend the Zoning Provision which applies to land in Concession 4, Part Lot 5, geographic Township of Seymour, Municipality of Trent Hills - C17/2023. By-law No. 2023-150: A By-law for establishing and assuming a municipal highway, Being Part of Lots 6 and 7, Concession 2, being Part 3 of Plan 39R-14744, a portion of Concession Road 2 West, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2023-151: A By-law for establishing and assuming a municipal highway, Being Part of Lots 6 and 7, Concession 2, being Parts 4 and 7 of Plan 39R-14744, a portion of Oak Heights Road, geographic Township of Percy, Municipality of Trent Hills, County of Northumberla

Be it resolved we do now go into Closed Session at 12:12 p.m. to discuss:  Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing)

Be it resolved we do now rise at 12:27 p.m. and report on Closed Session Item 13b) Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing).

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations; Personal matters about an identifiable individual (Staffing) be received.

Be it resolved that By-law No. 2023-152: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, November 28, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:29 p.m.