Council

Be it resolved that the agenda for the Council meeting of September 12, 2023 be received and adopted.

Be it resolved that the minutes of the:  Council meeting held on August 8, 2023; and  Special Council meeting held on August 15, 2023 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on September 5, 2023 be received.

Be it resolved that the information presented by Zoey Jouwstra, Donor Relations & Events Specialist, The Children's Foundation re: The Children's Foundation Programs be received.

Be it resolved that Staff Report IWW-2023-13, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Selection for Award of Tender ITT PWK PWL 2023-17 Park St. and Wellington St. Infrastructure Rehabilitation be received. That the bid from Dekeyser Excavating Ltd. for Tender ITT IWW PWL 2023-17 Park St. and Wellington St. Infrastructure Rehabilitation (Wellington St. Portion Only) be selected for award at their bid price of $259,785.00 plus HST. And that the Clerk execute the appropriate contract documents with Dekeyser Excavating Ltd.

Be it resolved that Staff Report PWK-2023-19, Preston Parkinson, Assistant Manager, Technical Services re: Sidewalk Installation Policy be received. And that the Sidewalk Installation Policy POL-PWK-003 be approved and implemented effective immediately.

Be it resolved that Staff Report EDC-2023-14, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-011 - 50 Front Street N., Campbellford be received. That the Community Improvement Plan application funding request from the property owner of 50 Front Street N., Campbellford, 2745811 Ontario Inc (Debbie Bruce) be approved to an upset limit of $5,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report THF-2023-03, Shawn Jamieson, Fire Chief re: Selection for Award RFQ-THF-UTV-2023-22 - Utility Terrain Vehicle be received. That the bid from Deerhaven Power Sports Ltd. for Request for Quotation RFQ-THF-UTV-2023-22 - Utility Terrain Vehicle (UTV) be selected for award at their bid price of $ 42,106.00 plus HST. That an amount of $ 42,106.00 plus the non-rebateable portion of HST be transferred from the Fire Reserve. That Vehicle FLT 675-705-1 (Utility Terrain Vehicle) be transferred from the Fire Department to the Parks and Recreation Department. And that all bidders be advised of Council's decision under the Fire Chief’s signature.

Be it resolved that the information presented by Mayor Crate re: Flyby Letter - Remembrance Day: Honoring the Past and Embracing the Community - November 11, 2023 - 10 Front Street West, Hastings be received. And that Mayor Crate execute the Draft Flyby Letter - Remembrance Day: Honoring the Past and Embracing the Community - November 11, 2023 - 10 Front Street West, Hastings.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9a) to 9f) be adopted as printed.

Be it resolved that the Hastings Hydro Reserve Fund Application from Hastings Revitalization Association for purchase of a Shipping Container be received. That the Hastings Hydro Reserve Fund Application from Hastings Revitalization Association for funds to purchase and deliver a 40 foot Shipping Container, for storage of equipment and materials used in local festivals and events, be approved in the amount of $4,900.00. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2023-091: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and William Collings tenant of 25 Doxsee Avenue S., Unit 7A, Campbellford. By-law No. 2023-112: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Kazi Mursalin - Owner of 4 Front Street South, Campbellford. By-law No. 2023-120: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Alket Kulla - Owner of 2 Front Street North, Campbellford. By-law No. 2023-122: A By-law to Permanently Stop up, Close and Sell Part of Road Allowance between Concessions 14 and 15 abutting Lot 13, Concession 15, Part 5 of RP 39R14026, Part of 51210-0712 (LT) within the geographic Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2023-126: A By-law to Authorize Execution of a Memorandum of Understanding between Lower Trent Region Conservation Authority (LTC) and The Municipality of Trent Hills and Repeal By-law Nos. 2016-49 and 2016-83. By-law No. 2023-127: A By-law to Authorize Execution of a Memorandum of Understanding between Crowe Valley Conservation Authority (CVCA) and The Municipality of Trent Hills. By-law No. 2023-128: A By-law to Authorize an Agreement between the Municipality of

Be it resolved we do now go into Closed Session at 10:18 a.m. to discuss:  Labour relations/employee negotiations; Personal matters about an identifiable individual (Deputy Fire Chief Recruitment)  Labour relations/employee negotiations (Compressed Workweek - Inside Staff)  Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement)

Be it resolved we do now rise at 11:10 a.m. and report on Closed Session Items 13: b) Labour relations/employee negotiations; Personal matters about an identifiable individual (Deputy Fire Chief Recruitment) c) Labour relations/employee negotiations (Compressed Workweek - Inside Staff) d) Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement)

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations; Personal matters about an identifiable individual (Deputy Fire Chief Recruitment) be received.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Compressed Workweek - Inside Staff) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement) be received. And that staff proceed as directed.

Be it resolved that By-law No. 2023-129: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, September 12, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:12 a.m.