Council

Be it resolved that the agenda for the Council meeting of August 8, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on July 11, 2023 be received and adopted as presented.

Be it resolved that Staff Report BLD-2023-008, Stephen White, Chief Building Official re: Building Department Activity - June, 2023 be received.

Be it resolved that Staff Report CAO-2023-11, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report June 30, 2023 be received.

Be it resolved that Staff Report IWW-2023-11, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2023 2nd Quarter Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report IWW-2023-12, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Selection for Award of Tender ITT PWK RAN 2023-18 - Ranney Street North Reconstruction be received. That the bid from Drain Brothers Excavating Limited for Tender ITT PWK RAN 2023-18 - Ranney Street North Reconstruction be selected for award at their bid price of $ 3,689,493.66 excluding HST. That an amount of $150,000.00 be included in the overall project budget as a contingency to offset any additional unforeseen construction costs. That an upset limit of $ 29,725.51 be transferred from the Water Reserve. That an amount of $ 1,125,685.00 be committed from the 2024 Ontario Community Infrastructure Fund (OCIF) allocation to the Ranney Street North Reconstruction Project. That an amount of $ 854,441.00 be financed internally or externally following completion of the project. That the Clerk execute the appropriate contract documents with Drain Brothers Excavating Limited. And that all bidders be advised of Council's decision under the General Manager of Infrastructure & Public Works Administration's signature.

Severance Consent Application B50/2022 Be it resolved that Severance Consent Application B50/2022, Northumberland Summer Resorts, Lena Koiv / Van Tuckey, with respect to property located in Concession 2, Part Lot 6, Meyers Island Road, geographic Township of Seymour, for application to sever one (1) new parcel of vacant land, being 0.68 hectares (1.68 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That the existing access road on the subject

Zoning Amendment Application C36/2022 Be it resolved that Zoning Amendment Application C36/2022, Northumberland Summer Resorts, Lena Koiv / Van Tuckey, to rezone the severed portions to the Environmental Protection (EP) Zone and Special Exception Shoreline Residential - Holding (SR TH-105-79-H), be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-057, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Cheryl and Garth Westall), R02/2023 be received. Declaration of Surplus Lands That the portion of the unassumed road allowance, legally described as Road Allowance between Lot 10 and Lot 11 Concession 13, between Puff Ball Inn Rd and Nappan Island Road, PIN 51210-0836 (LT), within the geographic Township of Seymour, be declared surplus to the needs of the municipality.

Road Closure Application R02/2023 Be it resolved that Road Closure Application R02/2023, Cheryl & Garth Westall, be approved. That the stop-up, closure, and sale of the road allowance, legally described as Road Allowance between Lot 10 and Lot 11 Concession 13, between Puff Ball Inn Rd and Nappan Island Road, PIN 51210-0836 (LT), within the geographic Township of Seymour, be authorized, to the adjacent landowners that have submitted the complete application request. That the applicants be responsible for the consolidation of the conveyed lands and the benefitting parcels as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Sale Price of Municipal Road Allowance Lands Be it resolved that Council establish the sale price of Municipal land as $7,000.00, plus HST, for approximately 0.15 ha (0.38 acres) of land to Cheryl & Garth Westall. That the Mayor and Clerk execute any documents that may be necessary to affect the sale of the subject property. And that the applicant be responsible for all costs associated with the implementation of the application.

Be it resolved that Staff Report PLN-2023-058, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Emad Alziadeh / Ken Taylor), R01/2023 be received. Declaration of Surplus Lands That the portion of the unassumed road allowance, legally described as Part of Road Allowance between Concession 2 and Concession 3, PIN 51229-0453 (R), within the geographic Township of Percy, be declared surplus to the needs of the municipality.

Road Closure Application R01/2023 Be it resolved that Road Closure Application R01/2023, Emad Alziadeh/ Ken Taylor, be approved. That the stop-up, closure, and sale of the road allowance, legally described as Part of Road Allowance between Concession 2 and Concession 3, PIN 51229-0453 (R), within the geographic Township of Percy, be authorized, to the adjacent landowners that have submitted the complete application request. That the road allowance be split along the middle line of the road allowance and conveyed to the landowners abutting the road allowance to the north and south. That the applicants be responsible for the consolidation of the conveyed lands and the benefitting parcels as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Sale Price of Municipal Road Allowance Lands Be it resolved that Council establish the sale price of Municipal land as $7,000.00, plus HST, for approximately 0.38 ha (0.94 acres) of land to Emad Alziadeh. That Council establish the sale price of Municipal land as $7,000.00, plus HST, for approximately 0.20 ha (0.50 acres) of land to Ken Taylor. That the Mayor and Clerk execute any documents that may be necessary to affect the sale of the subject property. And that the applicants be responsible for all costs associated with the implementation of the application.

Be it resolved that Staff Report PLN-2023-059, Jim Peters, Director of Planning & Development re: Zoning Amendment Application C31/2021 Batavia (Greg DeFreitas) be received. That Zoning Amendment Application C31/2021, Batavia/ Greg Defreitas, with respect to the property located in Concession 12, Part of Lot 15, geographic Township of Percy, to rezone the subject property from the Development (D) Zone to the Residential 1 (R1) Zone, Residential 1 - Exception (R1 TH-105-77) Zone, Residential 1 - Exception (R1 TH-105-78) Zone, and the Open Space (OS) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-060, Liz Stillman, Planning Coordinator re: Severance Consent Application B15/2023, Karl Picard be received. Severance Consent Application B15/2023 That Severance Consent Application B15/2023, Karl Picard, with respect to property located in Concession 9, Part Lot 7, Part 2 of RP 38R312, 60 Collins Road / Silver Heights Drive, geographic Township of Percy, for application to sever one (1) new parcel of vacant land, being 13.86 hectares (34.25 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That a parcel of land me

Be it resolved that Staff Report PLN-2023-061, Liz Stillman, Planning Coordinator re: Severance Consent Applications B16/2023, B17/2023 and Zoning Amendment Application C12/2023, Jonathan Hartman - Providence Homes be received. Severance Consent Application B16/2023 That Severance Consent Application B16/2023, Jonathan Hartman - Providence Homes, with respect to property located in Gore Concession, Part Lots 4 & 5, Part 1 of RP 38R357, 256 Percy Boom Road, geographic Township of Seymour, for application to sever one (1) new parcel of vacant land, being 1.65 hectares (4.1 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed and retained parcels, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, a

Severance Consent Application B17/2023 Be it resolved that Severance Consent Application B17/2023, Jonathan Hartman - Providence Homes, with respect to property located in Gore Concession, Part Lots 4 & 5, Part 1 of RP 38R357, 256 Percy Boom Road, geographic Township of Seymour, for application to sever one (1) new parcel of vacant land, being 1.37 hectares (3.4 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That a parcel of land measuring 1

Zoning Amendment Application C12/2023 Be it resolved that Zoning Amendment Application C12/2023, Jonathan Hartman - Providence Homes, to rezone the severed portions from Severance Consent Applications B16/2023 and B17/2023 to the Rural Residential (RR) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-062, Liz Stillman, Planning Coordinator re: Severance Consent Application B18/2023, Emad Alziadeh / Chester Stocki be received. Severance Consent Application B18/2023 That Severance Consent Application B18/2023, Emad Alziadeh / Chester Stocki, with respect to property located in Concession 2, Part Lot 3, Concession 3, Part Lots 3 & 4, RD Allow, Part Lot 1 to 4 on RP 39R9417, Part Lot 3 & 4 on RP 39R8786, Parts 1 to 8 on RP 39R13454, 629 Concession 3 West, geographic Township of Percy, for application to sever one (1) new parcel of vacant land, being 4.86 hectares (12 acres) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if r

Be it resolved that Staff Report PLN-2023-063, Cristal Laanstra, Manager of Planning re: Finance Reconciliation - Planning Deposits be received. And that the Planning Deposits identified in Staff Report PLN-2023-063 be forfeited to the Municipality.

Be it resolved that Staff Report PLN-2023-064, Liz Stillman, Planning Coordinator re: Zoning Amendment Application C13/2023, Sunny Residences Inc. be received. That Zoning Amendment Application C13/2023, Sunny Residences Inc., with respect to the property located in Concession 6, Part Lot 11, Union Street / East of Naseby Street / Union and Market Street, geographic Town of Campbellford, to rezone the subject property from the Residential 2 (R2) Zone to the Residential 2 Exception (R2 TH-105-75) Zone be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-065, Liz Stillman, Planning Coordinator re: Zoning Amendment Applications C39/2022 and C40/2022, Faroq Ahmadi be received. That Zoning Amendment Application C39/2022, Faroq Ahmadi, with respect to property located in Concession 8, Part Lot 3, being Part 100 on RD Plan 104, Baxter Road, geographic Township of Percy, to rezone the subject property from the Rural (RU) Zone, Environmentally Sensitive (ES) Zone and Environmental Protection (EP) Zone to the Special Rural Residential (SRR) Zone, be denied. That Zoning Amendment Application C40/2022, Faroq Ahmadi, with respect to property located in Concession 8, Part Lot 3, being Part 117 on RD Plan 104, Baxter Road, geographic Township of Percy, to rezone the subject property from the Rural (RU) Zone, Environmentally Sensitive (ES) Zone and Environmental Protection (EP) Zone to the Special Rural Residential (SRR) Zone, be denied. That By-law 2022-120, as approved by Council on December 13, 2022, be amended to allow Part 117 within RD Plan 104, to be eligible for a residential building permit.

Be it resolved that Staff Report PLN-2023-066, Liz Stillman, Planning Coordinator re: Assumption of a portion of road into the Municipal Road System be received. That the lands described as Part of Lot 3, Concession 3, being Parts 3 and 4 on Plan 39R-14639, geographic Township of Seymour, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report EDC-2023-13, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-010 - 2 Front Street N., Campbellford be received. That the Community Improvement Plan application funding request from the property owner of 2 Front Street N., Campbellford, Alket Kulla be approved to an upset limit of $15,076.24. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report CLK-2023-07, Doug Irwin, Director of Legislative Services/Clerk re: Municipal Website and Citizen Portal be received. And that the Director of Finance /Treasurer transfer $26,907.50 plus applicable taxes from the Computer/IT Reserve to fund the implementation of a refreshed Municipal Website and Citizen Portal.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9d) be adopted as printed.

Be it resolved that the Special Event Application - Campbellford Memorial Hospital 70th Anniversary BBQ - August 26, 2023 be received. That the temporary road closure of:  Oliver Road from Isabella Street to Major Street on August 26, 2023 from 10:00 a.m. to 3:00 p.m. be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That the applicant notify the affected residents and business, Northumberland Paramedics and OPP of the temporary road closure a minimum of two (2) weeks prior to the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application - The Dave Down Bridge Hospice Run, Walk & Wag - September 23, 2023 be received. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That The Bridge Hospice liaise with the Percy Agricultural Society for the use of the picnic shelter on September 23, 2023. That The Bridge Hospice liaise with the County of Northumberland for the temporary use of Church Street, Mill Street and County Road 29, and the private owner(s) of Wartman Road and the unassumed road allowance from Banta Road to Concession Road 2 West. And that The Bridge Hospice be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that, pursuant to Section 9.3g) of Procedural By-law No. 2023-015, Council consents to permit Jim Orr to speak with respect to Item 11a) By-law No. 2023-107: A By-law to Permanently Stop up, Close and Sell Part of Road Allowance between Concession 9 and Concession 10 abutting Lots 13 and 14, Parts 2, 3, 4, and 5 of draft reference plan prepared by Gifford, Harris Surveying Ltd, dated July 25, 2023, (Part of PIN 51219-0758 (LT)), geographic Township of Percy, Municipality of Trent Hills, County of Northumberland.

Be it resolved that: By-law No. 2023-107: A By-law to Permanently Stop up, Close and Sell Part of Road Allowance between Concession 9 and Concession 10 abutting Lots 13 and 14, Parts 2, 3, 4, and 5 of draft reference plan prepared by Gifford, Harris Surveying Ltd, dated July 25, 2023, (Part of PIN 51219-0758 (LT)), geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. be read, passed, and properly signed and sealed by the Clerk and Mayor.

Be it resolved that: By-law No. 2023-116: A By-law to amend the zoning provisions which apply to land at Concession 6, Part Lot 11, Union Street / East of Naseby Street / Union and Market Street geographic Town of Campbellford, Municipality of Trent Hills - C13/2023. be read, passed, and properly signed and sealed by the Clerk and Mayor.

Be it resolved that: By-law No. 2023-110: A By-law to amend the zoning provisions which apply to land at Concession 12, Part of Lot 15 (Hastings), Municipality of Trent Hills - C31/2021. By-law No. 2023-111: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Trent Hills Chamber of Commerce - Tenant of 51 Grand Road, Campbellford. By-law No. 2023-113: A By-law to amend the Zoning Provision which apply to land at Concession 2, Part Lot 6, geographic Township of Seymour, Municipality of Trent Hills - C36/2022. By-law No. 2023-114: A By-law to Amend By-law No. 2021-071, A By-law to Establish a Records and Information Management Protocol and To provide a Records Classification and Retention Schedule for the records of the Municipality of Trent Hills (Records Retention By-law). By-law No. 2023-115: A By-law to amend the Zoning Provision which applies to land in Gore Concession, Part Lots 4 & 5, Part 1 of RP 38R-357, geographic Township of Seymour, Municipality of Trent Hills - C12/2023. By-law No. 2023-117: A By-law to Amend By-law No. 2022-120, A By-law to Amend By-law 2010-105, Being the Comprehensive Zoning By-law of The Municipality of Trent Hills with respect to the Trent Hills Affordable Housing Strategy. By-law No. 2023-118: A By-law for establishing and assuming a municipal highway, Being Part of Lot 3, Concession 3, being Parts 3 and 4 of Plan 39R-14639, a portion of Goacher R

Be it resolved we do now go into Closed Session at 10:43 a.m. to discuss:  Technical information with competitive implications (Accelerated High Speed Internet Program)  Security of municipal property (Inappropriate Use of Municipal Assets & Resources)

Be it resolved we do now rise at 11:44 a.m. and report on Closed Session Items 13: b) Technical information with competitive implications (Accelerated High Speed Internet Program) c) Security of municipal property (Inappropriate Use of Municipal Assets & Resources)

Be it resolved that the confidential PowerPoint presented by Matthew Henderson and Tyler Watson, Bell Canada, re: Technical information with competitive implications (Accelerated High Speed Internet Program) be received. That Bell Canada provides notice, prior to commencement, of the project type, location and duration, as follows:  Advertisement in local newspapers, including The Community Press  Provide a digital copy of the Advertisement in the local newspapers, to the Municipality for posting on the Municipality's website  Individual Notices to each property owner within the area of work  The notices shall include a Project Contract person's name, phone number and email for the members of the public to contact to have their concerns address with regard to the works And that Bell Canada be advised of Council's decision under the Assistant Manager, Technical Services' signature.

Be it resolved that the confidential verbal information presented by Councillor Pope re: Security of municipal property (Inappropriate Use of Municipal Assets & Resources) be received. And that staff proceed as outlined.

Be it resolved that By-law No. 2023-119: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, August 8, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:46 a.m.