Council

Be it resolved that the agenda for the Council meeting of July 11, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on June 27, 2023 be received and adopted as presented.

Be it resolved that the minutes of the:  Police Services Board meeting held on June 26, 2023; and  Heritage Advisory Committee meeting held on June 27, 2023; and  Public Hearings/Public Meetings meeting held on July 4, 2023 be received.

Be it resolved that Staff Report EDC-2023-11, Kira Mees, Community Development Officer re: Community Improvement Plan 2023-08 - 51 Grand Road, Campbellford be received. That the Community Improvement Plan application funding request from Trent Hills Chamber of Commerce, tenant of 51 Grand Road, Campbellford be approved to an upset limit of $5,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-12, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-09 - 4 Front Street S., Campbellford be received. That the Community Improvement Plan application funding request from the property owner of 4 Front Street S., Campbellford, Kazi Mursalin be approved to an upset limit of $4,050. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report FIN-2023-019, Valerie Nesbitt, Director of Finance/Treasurer re: Budget Variance Reports-Q2 2023 be received.

Be it resolved that Staff Report FIN-2023-020, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Asset Management Current Levels of Service-Core Municipal Infrastructure Assets be received. And that the 2022 Asset Management Current Levels of Service for Core Municipal Infrastructure Assets as outlined in Appendix A of Staff Report FIN-2023-020 be approved.

Be it resolved that Staff Report FIN-2023-021, Valerie Nesbitt, Director of Finance/Treasurer re: Selection for Award of RFP FIN AMP 2023-16 Asset Management Plan be received. That the proposal from Dillon Consulting Ltd. for RFP FIN AMP 2023-16 Asset Management Plan be selected for award at their bid price of $ 87,382.00 plus HST. That an amount of $ 25,000.00 be transferred from the Asset Management Reserve. That the balance of the project cost in the amount of $ 33,920.00 plus HST be included in the 2024 Budget. That the appropriate contract documents be executed. And that all bidders be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report PWK-2023-07, Preston Parkinson, Assistant Manager, Technical Services re: Selection for Award of RFQ PWK SAN 2023-21 Supply, Deliver, and Stockpile Winter Sand be received. That the bid from Drain Bros. Excavating Limited for RFQ PWK SAN 2023-21 to Supply, Deliver, Stockpile Winter Sand for 2023/2024, 2024/2025, with the option of 2 - 12 month extensions for 2025/2026 and 2026/2027 winter seasons be selected for award at their bid amount of $344,550.00 plus HST for the 2023/2024 season. And that all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2023-08, Neil Allanson, Manager, Roads and Urban Services re: Percy Agricultural Society Equipment Request be received. That the request from Percy Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff volunteers for the purpose of assisting at the 2023 Warkworth Fall Fair, September 9th and 10th, 2023, be approved, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the Percy Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) and 9c) be adopted as printed.

Be it resolved that: By-law No. 2023-096: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and 1000428963 ONT LTD (Xiaoxun (Shaun) Zhang) - Owner/Agent of 30 Bridge Street North, Hastings. By-law No. 2023-106: A By-law to Authorize Execution of a Data Sharing and Services Agreement between Municipal Property Assessment Corporation (MPAC) and The Municipality of Trent Hills. By-law No. 2023-108: A By-law to Authorize the Sale of Lands, described as Part Lot 6 Concession 8; Part 30 and Part 31 of RDCO 72; S/T Right in CL60242, (PIN 51219-0374 (LT)), geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2023-109: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, July 11, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:08 a.m.