Council

Be it resolved that the agenda for the Council meeting of June 20, 2023 be received and adopted.

Be it resolved that the minutes of the:  Council meeting held on May 23, 2023;  Special Council meeting held on June 8, 2023 be received and adopted as presented.

Be it resolved that the minutes of Heritage Advisory Committee meeting held on May 23, 2023 be received.

Be it resolved that the information presented by Martha Murphy, Executive Director, and Russ Christianson, Community Foundation of Campbellford/Seymour and Northumberland re: Community Foundation Name Change be received. And that the Municipality of Trent Hills provides a letter of support, with respect to the Community Foundation Name Change, under the Mayor's signature.

Be it resolved that Staff Report PWK-2023-06, Neil Allanson, Manager of Roads and Urban Services re: Selection for Award of Request for Quotation RFQ PWK ARR - 2023-20 Asphalt Road Rehabilitation be received for information. That the bid from Tim Donaldson Excavating Limited for RFQ PWK-2023-20 for Asphalt Road Rehabilitation be selected for award at their bid price of $99,994.50 plus HST. And that all bidders be advised of Council's decision of the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report IWW 2023-09, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Selection for Award of Tender ITT PWK PWL 2023-17 Park St. and Wellington St. Infrastructure Rehabilitation be received for information. That the bid from Dekeyser Excavating Ltd. for Tender ITT IWW PWL 2023-17 Park St. and Wellington St. Infrastructure Rehabilitation (Park St. Portion Only) be selected for award at their bid price of $599,537.26 plus HST. That an upset limit of $115,000.00 be transferred from the Water Reserve. That an upset limit of $19,000.00 be transferred from the Wastewater Reserve. That an upset limit of $14,000.00 be transferred from the Roads Reserve. That the Clerk execute the appropriate contract documents with Dekeyser Excavating Ltd. And that all bidders be advised of Council's decision under the General Manager of Infrastructure Renewal & Public Works Administration's signature.

Be it resolved that Staff Report IWW-2023-10 Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Parkview Boulevard and Tanner Road Repair be received for information. And that the repair of the asphalt on Tanner Road proceed and be completed by municipal staff at an approximate cost of $1,000, consistent with the municipal practice.

Be it resolved that Staff Report EDC-2023-10, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-07: 30 Bridge St North, Hastings be received for information. That the Community Improvement Plan application funding request from 1000428963 ONT LTD (Xiaoxun (Shaun) Zhang), owner of 30 Bridge Street North, Hastings be approved to an upset limit of $2,762. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2023-048, Jim Peters, Director of Planning & Development re: Geographic Information System (GIS) Services Agreement with Northumberland County be received for information. That the Geographic Information System Service Agreement with the County of Northumberland, attached to Staff Report PLN-2023-048, be approved for the term July 1, 2023 to June 30, 2028. And that the appropriate by-law be brought forward to authorize the Mayor and Clerk to execute the Agreement.

Be it resolved that Staff Report PLN-2023-049, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Allanson), R01/2021 be received for information. Declaration of Surplus Lands That the portion of unassumed road allowance, located in Concession 3, Part of Lots 21 & 22, being the southern 45.7 metres of Part 2 on 38R-587, in the geographic Township of Percy, be declared as surplus. That the Municipality maintain an easement over the subject lands to access municipally-owned lands to the north of the surplus lands. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R01/2021 Be it resolved that Road Closure Application R01/2021, Gord Allanson, be approved. That Council authorize the stop-up, closure, and sale of approximately 45.7 metres of the unassumed road allowance, located in Concession 3, between Part of Lot 21 and 22, being the southern 45.7 metres of Part 2 on 38R-587, in the geographic Township of Percy, to the adjacent landowners that has submitted the complete application request. That the applicants be responsible for the consolidation of the conveyed lands and the benefitting parcels as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Sale Price of Municipal Road Allowance Lands Be it resolved that Council establish the sale price of Municipal land as $1,000.00 per acre plus HST, with a minimum sale price of $1,000.00. That Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject properties. And that the applicant be responsible for all costs associated with the implementation of the application.

Be it resolved that Staff Report CAO-2023-08, Lynn Phillips, Chief Administrative Officer re: Trent Hills Strategic Plan 2023-2027- Final be received for information. And that the Trent Hills Strategic Plan 2023-2027 attached to Staff Report CAO-2023-08 be approved and adopted.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9d) be adopted as printed.

Be it resolved that the correspondence dated May 30, 2023 from The Honourable Graydon Smith, Minister of Natural Resources and Forestry re: Trent Hills' application seeking a Minister's exception pursuant to Section 14(1.2) of the Conservation Authorities Act be received. And Whereas, pursuant to Motion No. THC-230126-17, Deputy Mayor Michael Metcalf was appointed as the Municipality of Trent Hills' Interim municipal representative to the Crowe Valley Conservation Authority while the Municipality awaited the Minister of Natural Resources and Forestry's decision with respect to the Municipality's application pursuant to Section 14(1.2) of the Conservation Authorities Act. And Whereas The Honourable Graydon Smith, Minister of Natural Resources and Forestry, has decided not to grant the Municipality of Trent Hills an exception to subsection 14(1.1) of the Conservation Authorities Act. And Whereas the Municipality of Trent Hills is required to take the necessary steps to appoint a member of council to the Crowe Valley Conservation Authority in compliance with the requirements in subsection 14(1.1) of the Conservation Authorities Act. Now Therefore be it resolved that Deputy Mayor Michael Metcalf be appointed as the Municipality of Trent Hills' municipal representative to the Crowe Valley Conservation Authority for the term of Council ending in 2026. And that the Crowe Valley Conservation Authority, and the Ministry of Natural Resources and Forestry, be advised of Council's decisi

Be it resolved that the Special Event Application from the Hastings Revitalization Association re: Hastings Waterfront Festival - August 19-20, 2023 be received. That the temporary road closure of:  Front Street East from Bridge Street to Victoria Street on August 19, 2023 from 6:00 a.m. to 5:00 p.m.be approved. That the temporary road closure of:  Dit Clapper Drive from Bridge Street South to the end  Argyle Street from Dit Clapper Drive to Baker Street from 12:00 noon on August 18, 2023 until 5:00 p.m. on August 20, 2023 be approved. That the use of the:  former Hastings Arena site as a designated parking area  Parking lot on Trent Street  former Ball Diamond property for the Re/Max ballon  Parking lot at the Hastings Field House be approved as set out in Appendix A of the Special Event Application. That the applicant submit a Traffic Control Plan to be approved by the Municipality. That No Parking be permitted on:  East side of Elgin Street from Bay Street West to Queen Street West  Both sides of Elgin Street south of Queen Street West  Both sides of Bay Street West from Bridge Street South to Elgin Street  Both sides of Queen Street West from Bridge Street South to Elgin Street  Both sides of Victoria Street from Albert Street East to Front Street East and that the applicant erect the municipally provided No Parking signs. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (

Be it resolved that the Special Event Application - Hastings Waterfront Festival - August 19-20, 2023 - Request to Waive Fees Associated with Building Permits and Use of Tables and Chairs be approved in the amount of $550.00 ($200.00 for Building Permit and $350.00 for Table & Chairs (Event Trailer)). And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Hastings Waterfront Festival being held August 19-20, 2023 be be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's of decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the Special Event Application - Porchella - September 9, 2023 be received. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event, to allow the use of the Town Square and courtyard at the Campbellford Branch of the Trent Hills Public Library. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that: By-law No. 2023-081: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Judy Wu - Owner of 29 Front Street S., Campbellford. By-law No. 2023-082: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Joanna Linton - Owner of 84 Bridge St. E., Campbellford. By-law No. 2023-094: A By-law to Appoint a Building Inspector (Ty Rule). be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:43 a.m. to discuss:  Solicitor-client privilege (Legal Opinion - Drainage)

Be it resolved we do now rise at 11:13 a.m. and report on Closed Session Item 13b) Solicitor-client privilege (Legal Opinion - Drainage).

Be it resolved that Closed Session Staff Report CAO-2023-09, Lynn Phillips, Chief Administrative Officer re: Solicitor-client privilege (Legal Opinion - Drainage) be received for information. And that Staff proceed as directed.

Be it resolved that By-law No. 2023-093: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, June 20, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:14 a.m.