Council

Be it resolved that the agenda for the Council meeting of May 9, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on April 25, 2023 be received and adopted as presented.

Be it resolved that the minutes of the:  Police Services Board meeting held on April 24, 2023; and  Public Hearings/Public Meetings meeting held on May 2, 2023 be received.

Be it resolved that the information presented by Joe Watson and Bob Murphy re: Tanner Road and Parkview Boulevard be received.

Be it resolved that the presentation presented by Richard Steiginga, Baker Tilly re: Comparative Analysis December 31, 2022 be received and considered in conjunction with Item 7a).

Be it resolved that Staff Report FIN-2023-018, Valerie Nesbitt, Director of Finance/Treasurer re: Presentation of 2022 Consolidated Financial Statements and Audit Related Documents be received for information. That the 2022 Draft Consolidated Financial Statements be approved as presented. That the 2022 Management Letter be approved as presented. That the 2022 Audit Reporting Letter be approved as presented. That the Chief Administrative Officer and Director of Finance/Treasurer execute the 2022 Audit Representation Letter. And that the Mayor and Director of Finance/Treasurer execute the 2022 Management Report.

Be it resolved that Staff Report THF-2023-02, Shawn Jamieson, Acting Fire Chief re: Fire Department/Emergency Management January - March 2023 Report be received for information.

Be it resolved that Staff Report EDC-2023-07, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-04: 29 Front Street S., Campbellford be received for information. That the Community Improvement Plan application funding request from the property owner of 29 Front Street S., Campbellford, Judy Wu be approved to an upset limit of $5,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-08, Kira Mees, Community Development Office re: Community Improvement Plan Application 2023-05: 84 Bridge St. E., Campbellford be received for information. That the Community Improvement Plan application funding request from the property owner of 84 Bridge St. E., Campbellford Joanna Linton be approved to an upset limit of $10,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2023-035, Cristal Laanstra, Planning Manager re: Severance Consent Application B06/2023 and Zoning Amendment Application C05/2023, James Orr, be received for information. Severance Consent Application B06/2023 That Severance Consent Application B06/2023, James Orr, with respect to property located in Concession 9, Part Lots 13 and 14; RP of RD106 Parts 71 to 113; 125 to 177, 180 to 199, 206; 222, 226, 227; Parts 37 to 40, 54, 65 to 70, 114 to 124, County Road 25 / Heath Drive, geographic Township of Percy, for application to sever one (1) new parcel of vacant land be denied.

Be it resolved that Severance Consent Application B06/2023 be approved, subject to conditions being brought forward to the May 23, 2023 Council meeting for approval.

Zoning Amendment Application C05/2023 Be it resolved that Zoning Amendment Application C05/2023 be approved, and that the related zoning by-law be brought forward to the May 23, 2023 Council meeting for adoption.

Be it resolved that Staff Report PLN-2023-036, Jim Peters, Director of Planning & Development re: Subdivision Application SB02 2021, Batavia Developments Inc. / 2077415 Ontario Inc. / 2084026 Ontario Inc., be received for information. And that Subdivision Application SB02 2021, Batavia Developments Inc. / 2077412 Ontario Inc. / 2084026 Ontario Inc. with respect to lands located on the north and south sides of Darnley Street (south of Water Street, east of Church Street) Lots 18, 19 and 20, Registered Plan 69, Blocks 41 and 42 RP 39M-895, Block 43, RPM-913, Part of Lot 15, Concession 12, geographic Township of Percy, Village of Hastings, Municipality of Trent Hills, be approved subject to the conditions specified in the Draft Notice of Decision, as attached to Staff Report PLN-2023-036.

Be it resolved that Staff Report CAO-2023-07, Lynn Phillips, Chief Administrative Officer re: Crowe Bridge Park Operating Agreement and Weir Dam Assessment Study be received for information. That a five year lease Agreement be entered into with the Crowe Valley Conservation Authority to operate Crowe Bridge Park for the period May 1, 2023 to April 30, 2028. That the appropriate by-law be brought forward for Council's consideration to authorize the execution of the Crowe Bridge Park Agreement. That the Crowe Bridge Weir Dam Assessment Study executive summary letter attached to Staff Report CAO-2023-07 be received for information. And that the Crowe Valley Conservation Authority be advised of Council's decision under the Chief Administrative Officer's signature.

Be it resolved that Staff Report CLK-2023-06, Doug Irwin, Director of Legislative Services/Clerk re: Candidate Financial Statement Filing Compliance be received for information.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9h) be adopted as printed.

Be it resolved that the correspondence dated June 21, 2022 from Otonabee Conservation re: Otonabee Conservation's Program & Service Inventory - Cost Apportioning Agreement be received. That the Cost Apportioning Agreement be approved, and executed by the Chief Administrative Officer. And that Otonabee Region Conservation Authority be advised of Council's decision under the Chief Administrative Officer's signature.

Be it resolved that the correspondence dated April 25, 2023 from Katie Petherick, Secretary, Campbellford-Seymour Agricultural Society re: Request to Proclaim August 7 to August 13 as "Campbellford Fair Week" and designate the 169th Annual Campbellford Fair, August 11 to 13, 2023 as an Event of Municipal Significance be received. That, pursuant to Proclamation, Lighting and Community Flag Raising Policy #POL-ADM-014, August 7 to August 13, 2023 be proclaimed "Campbellford Fair Week", and the proclamation be posted on the Municipality's website. That the 169th Annual Campbellford Fair, August 11 to 13, 2023 be designated as an Event of Municipal Significance in the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the correspondence dated April 24 & 27, 2023 from Emilio Ojeda, Trent Hills Pride re: Approval for Food Vendors at Pride Event in Old Mill Park be received. Whereas pursuant to Motion No. THC-230228-13, as amended by Motion No. THC-230328-19, Council approved the use of Old Mill Park and the Gazebo for a Trent Hills Pride Event on June 11, 2023. And whereas pursuant to Section 7.3 of Refreshment Vehicle By-law No. 2021-006, no refreshment vehicle shall be located or operated on municipal property unless authorized by resolution of Council. Now therefore be it resolved that Food Vendors, as described in the April 24 & 27, 2023 correspondence, are authorized to operate in Old Mill Park for the Pride Event on June 11, 2023. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated April 28, 2023 from Emilio Ojeda re: Food Vendors at Chrome on the Canal be received. Whereas pursuant to Motion No. THC-230328-25 the Special Event Application was received for Chrome on the Canal on July 8, 2023. And whereas pursuant to Section 7.3 of Refreshment Vehicle By-law No. 2021-006, no refreshment vehicle shall be located or operated on municipal property unless authorized by resolution of Council. Now therefore be it resolved that Food Vendors, as described in the April 28, 2023 correspondence, are authorized to operate at Chrome on the Canal on July 8, 2023. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application - Warkworth Lilac Festival - May 27 & 28, 2023 be received. That the use of the Millennium Trail for the Warkworth Lilac Festival on May 27 & 28, 2023 be approved. That the applicant notify the Northumberland Paramedics and OPP of the event a minimum of two (2) weeks prior to the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Special Event Application from the Warkworth Business Association re: Warkworth Pride Festival - June 2, 2023 be received. That the temporary road closure of Main Street, Warkworth, from Church Street (County Road 29) to Centre Avenue on June 2, 2023 from 4:00 p.m. to 10:30 p.m. to hold the Warkworth Pride Festival be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure a minimum of two (2) weeks prior to the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Warkworth Pride Festival being held June 2, 2023 be designated as an event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that Special Event Application from Trent Hills Pride re: Trent Hills Pet Pride Parade - June 10, 2023 be received. That the temporary road closure of Main Street, Warkworth, from Church Street (County Road 29) to Centre Avenue on June 10, 2023 from 1:00 p.m. to 2:00 p.m. to hold the Trent Hills Pet Pride Parade be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure a minimum of two (2) weeks prior to the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that: By-law No. 2023-063: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Kazi Mursalin - Property Owner of 4 Front Street S., Campbellford. By-law No. 2023-077: A By-law to Authorize Execution of a Lease Agreement between The Corporation of the Municipality of Trent Hills and The Crowe Valley Conservation Authority (Crowe Bridge Park Agreement). By-law No. 2023-079: A By-law to Appoint a Building Inspector (Ken Andrus). be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:13 a.m. to discuss:  Technical information with financial implications (Naming Rights).

Be it resolved we do now rise at 11:47 a.m. and report on Closed Session Item 13b) Technical information with financial implications (Naming Rights).

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Technical information with financial implications (Naming Rights) be received. And that the Naming Rights Agreement be approved.

Be it resolved that By-law No. 2023-078: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 9, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:49 a.m.