Council

Be it resolved that the agenda for the Council meeting of April 11, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on March 28, 2023 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on April 4, 2023 be received.

Be it resolved that Staff Report FIN-2023-015, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Reserve and Reserve Fund Activity be received for information. That the total 2022 Reserve activity as outlined in details of Appendix A to Staff Report FIN-2023-015 be approved. That the total 2022 Reserve Fund activity as outlined in details of Appendix C to Staff Report FIN-2023-015 be approved. And that the Recommendations related to the name change and/or consolidation of the Reserves and Reserve Funds identified in Staff Report FIN-2023-015 be approved.

Be it resolved that Staff Report FIN-2023-016, Valerie Nesbitt, Director of Finance/Treasurer re: Water and Wastewater Connection Charges Exemption for the Campbellford Recreation and Wellness Centre Project be received for information. And that the Campbellford Recreation and Wellness Centre Project be exempt from Water and Wastewater Connection Charges.

Be it resolved that Staff Report REC 2023-02, Peter Burnett, Community Recreation Officer re: Campbellford Recreation and Wellness Centre Budget Update, be received for information. That Council approve the revised construction budget for the construction of the Campbellford Recreation and Wellness Centre in the amount of $20,875,060.00 plus HST And that TaskForce Engineering be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report EDC-2023-06, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-03 - 4 Front Street S., Campbellford be received for information. That the Community Improvement Plan application funding request from the property owner of 4 Front Street S., Campbellford, Kazi Mursalin be approved to an upset limit of $5,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2023-022, Cristal Laanstra, Manager of Planning re: Selection for Award for RFP PLN ICA 2023-08 Infrastructure and Capacity Assessment for Future Growth Water, Wastewater, Stormwater Systems be received for information. That the proposal from Civica Infrastructure Inc. for RFP PLN ICA 2023-08 Infrastructure and Capacity Assessment for Future Growth Water, Wastewater, Stormwater Systems be selected for award at their bid price of $112,171.71 plus HST. That an amount $25,000.00 be transferred from the Water Reserve. That an amount of $25,000.00 be transferred from the Wastewater Reserve. That an amount of $25,000.00 be transferred from the Roads Reserve. That the Clerk execute the appropriate contract documents with Civica Infrastructure Inc.. And that all bidder be advised of Council's decision under the General Manager of Infrastructure Renewal & Public Works Administration's signature.

Be it resolved that Staff Report PLN-2023-023, Jim Peters, Director of Planning & Development re: Trent River Flood Plain Mapping, be received for information. That the Trent River Flood Plain mapping project be approved and a contribution of $50,000 be made to the project as Trent Hills shared cost. And that the Ministry of Natural Resources and Forestry be advised of Council's support under the Mayor's signature through the attached letter.

Be it resolved that Staff Report CLK-2023-05, Doug Irwin, Director of Legislative Services/Clerk re: Policies be received for information. That the Draft Proclamation, Lighting and Community Flag Raising Policy, attached to Staff Report CLK-2023-05, be enacted and numbered accordingly. The the Draft Flag Etiquette Policy, attached to Staff Report CLK-2023-05, be enacted and numbered accordingly. And that Proclamations Policy #POL-ADM-007 be rescinded.

It is recommended that Staff Report COA-2023-01, Cristal Laanstra, Manager of Planning re: Minor Variance Application A01/2023 - David Tamlin, be received for information. That Minor Variance Application A01/2023, David Tamlin, with respect to property located at 48 Centre Ave., legally described as Plan 29 Town Hall Block, Part Lot 4; RP 38R1896, Part 2, geographic Township of Percy, to permit a reduction in the minimum yard setback, be approved.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) and 10c) be adopted as printed.

Be it resolved that the correspondence dated March 15 & 28, 2023 from Dawn Lee, Executive Director, Community Living Campbellford/Brighton re: Request to Proclaim "May is Community Living Month", and Shine a Light on Community Living be received. That, pursuant to Proclamation Policy #POL-ADM-07, the month of May be proclaimed "May is Community Living Month", and the proclamation be posted on the Municipality's website. That, in conjunction with the proclamation, the Municipality participates in the Shine a Light on Community Living initiative by lighting the clock faces, in the Clock Tower at 36 Front Street South, Campbellford, in blue and green on May 1, 2023. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application - Hastings Cruze-nite - Wednesday evenings from May 24 to October 4, 2023 be received. That the use of the Former Ball Diamond property on Wednesday evenings from May 24 to October 4, 2023 from 4:00 p.m. to 8:30 p.m. be approved. That the applicant be advised that the approval for the use of the Former Ball Diamond property for Hastings Cruze-nite will be revoked should any remediation be required, and that the event organizer will be responsible for any repairs required as a result of damages caused by the event. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application - Hastings Canada Day Celebration - July 1, 2023 be received. That the use of the Former Ball Diamond property on July 1, 2023 for a Party in the Park, in conjunction with the Canada Day Celebration be approved. That the temporary road use of:  Front Street West from 192 Front Street West to Bridge Street North, and  Front Street East from Bridge Street North to Victoria Street in Hastings, on July 1, 2023 from 3:00 p.m. to 5:00 p.m. for the Canada Day Parade be approved. That the temporary road closure of:  Front Street West from Trent Street to New Street, and  Hope Street from Albert Street West to Front Street West in Hastings, on July 1, 2023 from 3:00 p.m. until 11:59 p.m. for Canada Day Entertainment be approved. That the temporary road closure of:  Dit Clapper Drive from Bridge Street South to Hastings Marina, and  Argyle Street from Dit Clapper Drive to Baker Street in Hastings, on July 1, 2023 for the Fireworks staging area be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road use and closure a minimum of one month prior to the event. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That the event organizers liaise with municipal staff with respect to the requests outlined in Schedule A of the application. And that th

Be it resolved that the Special Event Application - Hastings Canada Day - July 1, 2023 - request to waive fees in the amount of:  $200.00 for Building Permit Fees for Tents to be erected in conjunction with the event  $350.00 for Table and Chairs (Event Trailer) use in conjunction with the event be approved and documented as an in-kind contribution pursuant to Policy #POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Hastings Canada Day Celebration (Hastings Party in the Park) being held July 1, 2023 be designated as an event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that: By-law No. 2023-053: A By-law to Continue a Heritage Advisory Committee and Repeal By-law No. 2018-117 - (Trent Hills Heritage Advisory Committee). By-law No. 2023-055: A By-law to Amend By-law No. 2021-071, A By-law to Establish a Records and Information Management Protocol and To provide a Records Classification and Retention Schedule for the records of the Municipality of Trent Hills - (Records Retention By-law). By-law No. 2023-056: A By-law to Appoint Members to the Trent Hills Heritage Advisory Committee and Repeal By-law No. 2019-051. By-law No. 2023-057: A By-law to Appoint Members to the Trent Hills Community Development Advisory Committee and Repeal By-law No. 2019-053. By-law No. 2023-058: A By-law to Repeal By-law No. 2019-052, A By-law to Appoint Members to the Hastings Hydro Reserve Advisory Committee. By-law No. 2023-059: A By-law to Authorize the Execution of a Municipal Facility Lease Agreement between The Corporation of the Municipality of Trent Hills and Warkworth Business Association and Repeal By-law No. 2016-59. be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:37 a.m. to discuss:  Personal matters about an identifiable individual (Accessibility Advisory Committee Appointments)

Be it resolved we do now rise at 10:45 a.m. and report on Closed Session Item 14b) Personal matters about an identifiable individual (Accessibility Advisory Committee Appointments).

Be it resolved that Closed Session Staff Report CLK-2023-04, Karen Frigault, Manager of Legislative Services/Deputy Clerk, re: Personal matters about an identifiable individual (Accessibility Advisory Committee Appointments) be received for information. That the following public members be appointed to the Accessibility Advisory Committee for the 2023-2026 term of Council:  Lori Benson  Ruth Glisinski  Peggy McGuire That the individuals who submitted applications be advised of Council's decision under the Director of Legislative Services/Clerk's signature. And that the appropriate By-law be brought forward to reduce the Members of the Public, on the Trent Hills Accessibility Advisory Committee, from five (5) to three (3).

Be it resolved that By-law No. 2023-060: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, April 11, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:48 a.m.