Council

Be it resolved that the agenda for the Council meeting of March 28, 2023 be received and adopted, and that the comments submitted by Brenda Henderson with respect to Item 7e) re: Report PLN-2023-012 re: SB02/2021 Batavia (Greg DeFreitas) - Hastings Meadows Subdivision Application be received.

Be it resolved that the minutes of the Council meeting held on March 14, 2023 be received and adopted as presented.

Be it resolved that the information presented by Heidi Schaeffer re: Climate Transitions Cohort be received.

Be it resolved that Staff Report PWK-2023-03, Preston Parkinson, Assistant Manager of Technical Services re: Selection for Award for RFQ PWK-SRR 2023-06 Sidewalk Removal and Replacement be received for information. That the bid from Avion Construction Group Inc. for RFQ PWK-SRR 2023-06 Sidewalk Removal and Replacement be selected for award at their bid price of $91,805.00 plus applicable HST. And that all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report FIN-2023-012, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Annual Repayment Limit (ARL) be received for information.

Be it resolved that Staff Report FIN-2023-013, Valerie Nesbitt, Director of Finance/Treasurer re: Update re Mandatory Connection to Water and Wastewater Systems be received for information. And that the Status of the 9 properties identified in Staff Report FIN-2023-013 be approved.

Be it resolved that Staff Report FIN-2023-014, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Annual Report-Building Permit Fees and Costs be received for information.

Be it resolved that Staff Report PLN-2023-012, Jim Peters, Director of Planning & Development re: SB02/2021 Batavia (Greg DeFreitas) - Hastings Meadows Subdivision Application be

Be it resolved that Staff Report PLN-2023-012, Jim Peters, Director of Planning & Development re: SB02/2021 Batavia (Greg DeFreitas) - Hastings Meadows Subdivision Application be received for information. That a parkland land conveyance contribution of 2.16% of the required 5% of parkland be supported, to be developed into a neighbourhood park. The remaining 2.84% of the required 5% of parkland is to be cash in lieu of parkland, to be invested into improvements to the park. And that the responses from staff with respect to outstanding public comments be received as information to support the application coming forward for decision.

Be it resolved that Staff Report PLN-2023-013, Liz Stillman, Planning Coordinator re: Zoning Amendment Application C37/2022, Alan Dearing / Robert Dearing, be received for information. That Zoning Amendment Application C37/2022, Alan Dearing / Robert Dearing, with respect to the property located in Concession 3, Part Lot 9, Parts 51A and 51B on RD Plan 70, Gummow Road, geographic Township of Percy, to rezone the subject property from the Rural (RU) and Environmental Protection (EP) Zones to the Special Rural Residential (SRR) and Environmental Protection (EP) Zones be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-014, Jim Peters, Director of Planning & Development re: Subdivision Agreement for SB01/2019, Camelot Village Subdivision, Alziadeh Land Development Corp. be received for information. That the draft Subdivision Agreement, attached to Staff Report PLN-2023-014, subject to minor revisions as required, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-016, Liz Stillman, Planning Coordinator re: Severance Consent Application B01/2023, Robert De lint / Laura Bozzelli, be received for information. That Severance Consent Application B01/2023, Robert De lint / Laura Bozzelli, with respect to the property located in Concession 2, Part Lots 3 & 4, Part 2 of RP 38R186, 10 Old Highway 30, geographic Township of Seymour, for application to create one new parcel for a nature reserve be approved with the following conditions: That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant shall layout and dedicate by deed to the County of Northumberland a strip of land ensuring 15.0 metres (50 feet) from the centreline of County Road 30, along the frontage of the new parcel for road widening purposes. That the applicant provides a registerable description under the requirements of the Land Titles Act / Registry Act. That the applicant provides two copies of a registered survey of the subject property, prior to the issuance of the Certificate of Consent. That the applicant provide a deed conveying the severed lands, for use for the issuance of the Certificate of Consent. If all conditions of this decision have been fulfilled within two years of the date on the "Notice of Decision", and all authorities concerned have so notified the Municipality in writing, the designated official

Be it resolved that Staff Report PLN-2023-017, Liz Stillman, Planning Coordinator re: Zoning Amendment Application C01/2023, Will Moroz / Royal Canadian Reptiles, be received for information. That Zoning Amendment Application C01/2023, Will Moroz / Royal Canadian Reptiles, with respect to the property located in Concession 12 N, Part Lot 21, 531 Concession Road 13 East, geographic Township of Percy, to rezone the subject property from the Rural (RU) Zone to the Special Exception Rural (RU-72) Zone be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-019, Cristal Laanstra, Manager of Planning re: Status Report - Consideration of a draft Official Plan Amendment, Zoning By-Law Amendment and Licensing By-law to create policies and regulations to address short term accommodations within Trent Hills be received for information. That Municipal staff continue interdepartmental discussions to design a Short Term Accommodations program that can be appropriately implemented for any future approved amendments for Short Term Accommodations. And that staff bring back a Progress Report in the fourth quarter of 2023 to provide a status update on a Short Term Accommodations program.

Be it resolved that Staff Report PLN-2023-20, Cristal Laanstra, Manager of Planning re: Residential Development Summary - Progress Report be received for information.

Be it resolved that Staff Report PLN-2023-021, Liz Stillman, Planning Coordinator re: Request for Exemption - By-law No. 2018-090: Exotic Animals By-law (Royal Canadian Reptiles) be received for information. That subject to the enactment of Draft By-law No. 2023-052, for Zoning Amendment Application C01/2023, Royal Canadian Reptiles be granted an exemption to the Municipality's Exotic Animals By-law for Pythons on the lands subject to the site specific zoning. And that the applicant be advised of Council's decision under the Director of Planning and Development's signature.

Be it resolved that Staff Report PLN-2023-022, Jim Peters, Director of Planning & Development re: Direct Award of Development Charges Background Study and By-law Update be received for information. That the Direct Award of the Development Charges Background Study to Watson & Associates Economists Ltd. with an upset budget in the amount of $40,000.00 plus HST, be approved. That the Mayor and Clerk be authorized to enter into the agreement related to the project on behalf of the Municipality.

Be it resolved that Staff Report CLK-2023-03, Doug Irwin, Director of Legislative Services/Clerk re: Non-Application of the Line Fences Act and Apportioning Costs of Division Fences be received for information. That the appropriate By-law be brought forward to provide that the Line Fences Act, except Section 20 thereof, shall no longer apply in the Municipality of Trent Hills. And that the appropriate By-law be brought forward for the apportioning of costs of Division Fences.

Be it resolved that the verbal information presented by Doug Irwin, Director of Legislative Services/Clerk re: Date Change for Pride Month event at Old Mill Park be received. Whereas, pursuant to Motion No. THC-230228-13, Council approved the use of Old Mill Park and the Gazebo, and municipally owned table and chairs on June 24, 2023 for a Trent Hills Pride event. And Whereas staff have been advised that the incorrect date was provided to the municipality for the Trent Hills Pride event at Old Mill Park. Now therefore, be it resolved that Motion No. THC-230228-13 be amended to replace "June 24, 2023" with "June 11, 2023". And that Trent Hills Pride be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9d) be adopted as printed.

Be it resolved that the correspondence dated March 10, 2023 from Ken Tully, Ambassador, Trent Valley Shrine Club re: Request to Proclaim the week of June 5-10, 2023 as Shriners International Week be received. That, pursuant to Proclamations Policy #POL-ADM-007, the week of June 5-10, 2023 be proclaimed Shriners International Week, and posted on the Municipality's website. That the request to raise the Shrine Flag, in recognition of Shriners International Week, for the week of June 5-10, 2023 be approved. And that the applicant be advised of Council's decision under the Mayor's signature.

Be it resolved that the correspondence dated March 19, 2023 from Chris O'Dea, Chair, Hastings Roseneath Food Bank re: Request to Waive Fees for Hastings Civic Centre rental be received. That the facility rental fee for the Hastings Civic Centre, in the amount of $280 plus HST per month, for one community lunch per month for the months of April to June and September to December 2023, be waived and documented as an in-kind contribution, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the Hastings Roseneath Food Bank be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the correspondence dated March 20, 2023 from Cameron Harper, Manager of Infrastructure, Public Works, Northumberland County re: Repairs to Campbellford Bridge Over Trent River/Trent Severn Waterway - Request for Noise By-law Exemption be received. That an exemption for night work for the Campbellford Bridge repair works from 21:00 (9:00 p.m.) to 06:00 (6:00 a.m.) for a three (3) week period to occur in May and/or June 2023, in accordance with Section 14 of the Trent Hills Noise By-law be approved. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application - Gospel Fest - July 8, 2023 be received. That the use of the Old Mill Park on July 8, 2023 from 9:00 a.m. to 9:00 p.m. be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application - Chrome on the Canal - July 8, 2023 be received. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That the applicant notify the County of Northumberland, Northumberland Paramedics and OPP of the event a minimum of one (1) month prior. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the correspondence received March 23, 2023 from Jenn Hudson, CBIA Administrator re: Touch the Truck event be received. That the request from the Campbellford Business Improvement Area (CBIA) for the provision of a backhoe, loader, plow truck and fire truck, and qualified Municipal Staff Volunteers to assist and educate children, at a Touch the Truck event on April 8, 2023 from 11:00 a.m. until 2:00 p.m. be approved, subject to the equipment and Municipal Staff Volunteers being available. And that the CBIA be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2023-048: A By-law to Authorize the Execution of an Agreement between The Corporation of the County of Northumberland and The Corporation of the Municipality of Trent Hills (Host Fee Agreement – Seymour Transfer Station). By-law No. 2023-049: A By-law to Amend By-law No. 2022-120, A By-law to Amend By-law 2010-105, Being the Comprehensive Zoning By-law of The Municipality of Trent Hills With respect to the Trent Hills Affordable Housing Strategy. By-law No. 2023-050: A By-law to Exempt the Municipality of Trent Hills from the Line Fences Act, R.S.O. 1990, c. L17 with Apportioning Costs of Division Fences (Division Fence By-law). By-law No. 2023-051: A By-law to amend the zoning provisions which apply to lands at Concession 3, Part of Lot 9 (Percy), Municipality of Trent Hills - C37/2022. By-law No. 2023-052: A By-law to amend the zoning provisions which apply to lands at Concession 12, Part of Lot 21 (Percy), Municipality of Trent Hills - C01/2023. be read, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now go into Closed Session at 11:05 a.m. to discuss:  Personal matters about an identifiable individual (Heritage Advisory Committee Appointment)  Personal matters about an identifiable individual (Community Development Advisory Committee Appointments)  Acquisition/disposition of land (Unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy)

Be it resolved we do now rise at 11:30 a.m. and report on Closed Session Items 13: b) Personal matters about an identifiable individual (Heritage Advisory Committee Appointment) c) Personal matters about an identifiable individual (Community Development Advisory Committee Appointments) d) Acquisition/disposition of land (Unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy)

Be it resolved that Closed Session Staff Report PLN-2023-015, Jim Peters, Director of Planning & Development re: Personal matters about an identifiable individual (Heritage Advisory Committee Appointment) be received for information. That the following public members be appointed to the Trent Hills Heritage Advisory Committee for the 2023 - 2026 term of Council:  Eric Buss  Jennifer Morgan  Skye Morrison  Jackson Thurling That the individuals who submitted applications be advised of Council's decision under the Director or Legislative Services/Clerk's signature. And that the appropriate By-law be brought forward to reduce the Members of the Public, on the Trent Hills Heritage Advisory Committee, from five (5) to four (4).

Be it resolved that Closed Session Staff Report EDC-2023-05, Kira Mees, Community Development Officer re: Personal matters about an identifiable individual (Community Development Advisory Committee Appointments) be received for information. That the following public members be appointed to the Community Development Advisory Committee for the 2023-2026 term of Council:  Michael Alexander  Nancy Allanson  Joanne Hansen  Tammy May  Heather Owens  Joel Parkes  Sarah Sanyal And that all applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the confidential verbal information presented by Jim Peters, Director of Planning & Development re: Acquisition/disposition of land (Unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy) be received. And that staff proceed as outlined.

Be it resolved that By-law No. 2023-054: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 28, 2023 be read, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now adjourn at 11:34 a.m.