Council

Be it resolved that the agenda for the Council meeting of March 14, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on February 28, 2023 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on March 7, 2023 be received.

Be it resolved that the presentation presented by Rhonda Bateman, Chief Administrative Officer, Lower Trent Conservation re: Bill 23 Planning Changes and Agreements be received for information.

Be it resolved that Staff Report FIN-2023-009, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Development Charges Reserve Fund-Annual Statement be received for information.

Be it resolved that Staff Report FIN-2023-010, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Audit Planning Report and Engagement Letter be received for information. That the Mayor and Deputy Mayor execute the Audit Planning Report for the year ending December 31, 2022 on behalf of Council. That the Director of Finance/Treasurer execute the Engagement Letter for the year ending December 31, 2022. And that the Municipal Audit Firm be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2023-011, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Annual Investment Report be received for information.

Be it resolved that Staff Report PWK 2023-02, Preston Parkinson, Assistant Manager of Technical Services re: Selection for Award for RFQ PWK CAL 2023-05 Supply and Application of Calcium Chloride be received for information. That the bid from Road Maintenance Equipment & Services Inc. for RFQ PWK CAL 2023-05 Supply and Application of Calcium Chloride 20% solution be selected for award at their bid price of $0.1970 per litre plus HST. That the bid from Miller Paving Limited for RFQ PWK CAL 2023-05 Supply and Application of Calcium Chloride 35% solution be selected for award at their bid price of $0.3709 per litre plus HST. And that all bidders be advised of the Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report BLD-2023-003, Stephen White, Chief Building Official re: Building Department Activity-February, 2023 be received for information.

Be it resolved that Staff Report PLN-2023-011, Cristal Laanstra, Manager of Planning re: Assumption of Municipal Service Assets (Municipal Underground Services) - 2003603 Ontario Corporation - First Street Townhouse Development (Ferris Court) be received for information. That the appropriate By-law, for the assumption of municipal service assets contained within Ferris Court, of the First Street Townhouse Development, geographic Township of Campbellford, be brought forward for Council's consideration. And that the Developer be advised of Council's decision, under the Director of Planning and Development's signature.

Be it resolved that Staff Report CAO-2023-05, Lynn Phillips, Chief Administrative Officer re: Selection for Award of RFP ADM ORG 2023-04 be received for information. That the bid from Blackline Consulting for RFP ADM ORG 2023-24 Organizational Review be selected for award at their bid price of $47,280.00 plus HST. That an amount of $49,000.00 be transferred from the General Reserve. And that all bidders be advised of Council's decision under the Chief Administrative Officer's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) and 9c) be adopted as printed.

Be it resolved that the Hastings Hydro Reserve Fund Application from Hastings Revitalization Association be received. That notwithstanding that the organization does not meet the eligibility criteria as it is not registered as a charity or an incorporated non-profit organization, the Hastings Hydro Reserve Fund Application from Hastings Revitalization Association for funds to purchase a used 20 ft x 40 ft event tent, with sidewalls, be approved in the amount of $5,000.00. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from Campbellford Memorial Hospital Foundation re: Annual Ranney Gorge Run - May 7, 2023 be received. That the temporary road closure of Saskatoon Avenue from Trent Drive to Ferris Park on May 7, 2023 from 7:00 a.m. to 3:00 p.m. to hold the Campbellford Memorial Hospital Foundation Annual Ranney Gorge Run be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application from The Rustic Willows re: Special Event Application - Women's Wellness Expo - August 26, 2023 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on August 26, 2023 from 9:00 a.m until 5:00 p.m. for Women's Wellness Expo be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application from The Rustic Willows re: Tarot and Treasurers on the Trent - September 16, 2023 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on September 16, 2023 from 9:00 a.m until 5:00 p.m. for Tarot and Treasurers on the Trent be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that By-law No. 2023-037: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and OnTrent Enterprises Ltd (Jason McGill) - Owner of 27 Front Street West, Hastings be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that: By-law No. 2023-032: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Ashley Rafferty - Tenant of 52 Doxsee Ave North, Campbellford. By-law No. 2023-038: A By-law to Authorize a Bank Loan Agreement. By-law No. 2023-039: A By-law to Authorize Execution of a Letter of Agreement Between The Municipality of Trent Hills and His Majesty the King in right of the Province of Ontario, as represented by The Minister of Transportation for the Province of Ontario (Dedicated Gas Tax Funds). By-law No. 2023-040: A By-law to Authorize the Execution of a Transfer Payment Agreement between His Majesty the King in right of Ontario, as represented by the Minister of Transportation for the Province of Ontario and The Corporation of the Municipality of Trent Hills (Safe Restart Agreement Phase 4). By-law No. 2023-041: A By-law to Repeal By-law No. 2016-11, Being a by-law to authorize the execution of a Facility Lease Agreement between The Corporation of the Municipality of Trent Hills and Heather Walker. By-law No. 2023-042: A By-law to Appoint Members to the Business Improvement Area (BIA) Board of Management and to Repeal By-law No. 2022-057. By-law No. 2023-043: A By-law to Appoint Members to the Trent Hills Public Library Board and to Repeal By-law Nos. 2020-067 and 2021-096. By-law No. 2023-044: A By-law to Appoint Members to the Trent Hills Police Services Board and to Re

Be it resolved that By-law No. 2023-047: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 14, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:38 a.m.