Council

Be it resolved that the agenda for the Council meeting of February 28, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on February 14, 2023 be received and adopted as presented.

Be it resolved that the minutes of Campbellford Business Improvement Area (BIA) meeting held February 9, 2023 be received. That, pursuant to Campbellford BIA Motion No. 2023-02-09-06, the following individual be appointed to the Campbellford BIA Board of Management for the term of Council ending in 2026:  Christa Giddings That the appropriate By-law be brought forward for Council's consideration. And that the Campbellford BIA be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Deputation Request from Darla Price, Executive Director, Northumberland Manufacturers' Association re: How It's Made, Northumberland Manufacturers Open House April 22, 2023 be received.

Be it resolved that the information presented by Lewis Wong, P. Eng., GHD Engineering re: 2022 Road Needs Study be received. And that the 2022 Road Needs Study be approved, adopted and utilized as one of the guiding documents to prioritize capital and major maintenance projects.

Be it resolved that Staff Report PWK-FLT-2023-02, Neil Allanson, Manager of Roads & Urban Services re: Selection for Award RFQ PWK FLT-2023-01 Diesel Powered Motor Grader be received for information. That the bid from Brandt Tractor Ltd. for Request for Quotation RFQ PWK FLT-2023-01 for a Diesel Powered Motor Grader be selected for award at their bid price of $550,670.00 plus HST. That an amount of $670.00 plus HST be transferred from the Fleet Reserve to fund the remaining cost of the purchase. That Unit 208, a 1995 Champion 740 motor grader be declared surplus and be disposed of through public auction utilizing GovDeals.ca. That all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report REC-2023-01, Peter Burnett, Community Recreation Officer re: Warkworth Community Service Club Request - 2023 Donnybrook be received for information. That the request from the Warkworth Community Service Club to hold the Donnybrook between September 12th to 16th, 2023 at the Warkworth Arena be approved. That a facility rental fee of $ 4,500 plus HST for the Warkworth Arena to hold the Donnybrook from September 12th to the 16th, 2023, be waived and documented as an in-kind contribution, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that Warkworth Community Service Club be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report EDC-2023-04, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-02 - 27 Front Street West, Hastings be received for information. That the Community Improvement Plan application funding request from OnTrent Enterprises Ltd (Jason McGill) owner of 27 Front Street West, Hastings be approved to an upset limit of $16,745. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2023-008, Jim Peters, Director of Planning & Development re: Certificate of Substantial Completion and Acceptance (Municipal Underground Services) -2003603 Ontario Corporation - First Street Townhouse Development (Ferris Court) be received for information. That the Municipality of Trent Hills issue the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for 2003603 Ontario Corporation - First Street Townhouse Development (Ferris Court). That the appropriate By-law be brought forward for Council's consideration. And that the Developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2023-009, Jim Peters, Director of Planning & Development re: Pre-servicing agreement for SB01/2011, Hastings Hilltop Subdivision (formerly Zemer Holdings Ltd.), Hastings Riverside Developments Inc. be received for information. That the draft Pre-Servicing Agreement, attached to Staff Report PLN-2023-009, subject to minor revisions as required, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that the correspondence dated January 12, 2023 from David Lyon, ArtWorth: Trent Hills Arts & Nature Camp re: Request for rate reduction for Hastings Civic Centre rental be received. That the facility rental fee for the Hastings Civic Centre, for the week of July 17 to 24, 2023, for ArtWorth: Trent Hills Arts & Nature Camp camp base, be reduced to $________ per day, plus HST and documented as an in-kind contribution, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that ArtWorth be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the correspondence dated February 16, 2023 from Rhonda Bateman, Chief Administrative Officer, Lower Trent Conservation re: Motion for Support of the Appointment of Anne Butwell as Representative of Lower Trent Municipal Group on the Trent Conservation Coalition Source Protection Committee be received. That the Municipality of Trent Hills supports Anne Butwell as the representative for the Lower Trent Municipal Group on the Trent Conservation Coalition Source Protection Committee. And that Lower Trent Conservation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated February 16, 2023 from Emilio Ojeda, Board Chair, Trent Hills Pride re: Pride Month 2023 be received. That, pursuant to Proclamations Policy #POL-ADM-007, June be proclaimed Pride Month, and posted on the Municipality's website. That the Pride Flag be raised for Pride Month in Campbellford, Warkworth and Hastings. That the request for the use of Old Mill Park and the Gazebo, and municipally owned tables and chairs on June 24, 2023 from 9:00 a.m. to 9:00 p.m. be approved and documented as an in-kind contribution, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that Trent Hills Pride be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from The Rustic Willows re: Tea and Tarot on the Trent - May 20, 2023 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on May 20, 2023 from 9:00 a.m until 4:30 p.m. for Tea and Tarot on the Trent be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application from The Rustic Willows re: Celebrate Summer - Celebrate Dad - June 17-18, 2023 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on June 17-18, 2023 from 9:00 a.m until 5:00 p.m. for Celebrate Summer - Celebrate Dad be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application from The Rustic Willows re: Canada Day in Campbellford - Tarot and Treasurers on the Trent - July 1-2, 2023 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on July 1-2, 2023 from 9:00 a.m until 5:00 p.m. for Canada Day in Campbellford - Tarot and Treasurers on the Trent be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the Special Event Application from The Rustic Willows re: Witches Festival - October 28-29, 2023 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on October 28-29, 2023 from 9:00 a.m until 5:00 p.m. for the Witches Festival be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that: By-law No. 2023-033: A By-law to Permanently Stop up, Close and Transfer Wartman Road, being legally described as Part of the Road Allowance between Lots 12 and 13, Concession 2, being Parts 1, 2, and 3, Plan 39R-14395, and Part of the Road Allowance between Concessions 2 and 3, being Part 4, Plan 39R-14395, geographic Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2023-034: A By-law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for 2003603 Ontario Corporation – First Street Townhouse Development. By-law No. 2023-035: A By-law to Permanently Stop up, Close and Sell the east end of Ireton Street road allowance, legally described as Part of Ireton Street, Plan 112, Part 1 of RP 39R14410, within the geographic Town of Campbellford, Municipality of Trent Hills, County of Northumberland. be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:09 a.m. to discuss:  Solicitor-client privilege; Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement)  Solicitor-client privilege (Section 273 Application)  Personal matters about an identifiable individual (Library Board Applications)

Be it resolved we do now rise at 12:27 p.m. and report on Closed Session Items 13: b) Solicitor-client privilege; Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement) c) Solicitor-client privilege (Section 273 Application) d) Personal matters about an identifiable individual (Library Board Applications)

Be it resolved that the confidential verbal information presented by John Ewart, Ewart O'Dwyer re: Solicitor-client privilege; Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement) be received. And that staff proceed as directed.

Be it resolved that the confidential verbal information presented by John Ewart, Ewart O'Dwyer re: Solicitor-client privilege (Section 273 Application) be received.

Be it resolved that the confidential correspondence dated February 22, 2023 and presented by Doug Irwin, Director of Legislative Services/Clerk re: Personal matters about an identifiable individual (Library Board Applications) be received. That the following public members be appointed to the Trent Hills Public Library Board effective immediately:  Margaret Graham  Aleena Halliwushka  Dorlene Lin  Skye Morrison  Debra Parks That the appropriate By-law be brought forward for Council's consideration. And that the individuals who submitted applications be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that By-law No. 2023-036: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, February 28, 2023 be read, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:30 p.m.