Council

Be it resolved that the agenda for the Council meeting of February 14, 2023 be received and adopted.

Be it resolved that the minutes of the Council meeting held on January 26, 2023 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on February 7, 2023 be received.

Be it resolved that the Deputation Request from Sonny Lennon, Warkworth Community Service Club re: 2023 Donnybrook be received. And that staff bring forward a report on the matter, for Council's consideration.

Be it resolved that Staff Report THF-2023-01, Shawn Jamieson, Acting Fire Chief re: Fire Department/Emergency Management Annual Report 2022 be received for information.

Be it resolved that Staff Report PWK-FLT-2023-01, Preston Parkinson, Assistant Manager of Technical Services, re: Tandem Plow Truck Replacement be received for information. That the 2024 Capital Budget pre-approval amount of $440,000.00 be approved for the acquisition of a Tandem Plow Truck in 2023. That the funding for this project be included in the 2024 budget, being $440,000.00 funded from taxation. And that the appropriate procurement process be initiated in 2023 for this acquisition.

Be it resolved that Staff Report BLD-2023-002, Stephen White, Chief Building Official re: Building Department Activity-January, 2023 be received for information.

Be it resolved that Staff Report EDC-2023-02, Kira Mees, Community Development Officer re: Selection of Award of RFP PLN ATP 2022-29 Active Transportation and Trails Plan be received for information. That the bid from CIMA+ for RFP PLN ATP 2022-29 for the Trent Hills Active Transportation and Trails Plan be selected for award at their bid price of $47,420 plus HST; That an amount of $8,254.59 be transferred from the Municipal Cultural Plan Reserve. And that all bidders be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2023-03, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2023-01 - 52 Doxsee Ave North, Campbellford be received for information. That the Community Improvement Plan application funding request from Ashley Rafferty, tenant of 52 Doxsee Ave, N, Campbellford be approved to an upset limit of $8,200. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature

Declaration of Surplus Lands Be it resolved that Staff Report PLN-2023-002, Jim Peters, Director of Planning & Development re: Trent Hills application to close and transfer Wartman Road (RA01/2022), be received for information. That Wartman Road, being legally described as part of the road allowance between Lots 12 and 13, Concession 2, being Parts 1, 2, and 3, Plan 39R-14395, in the geographic Township of Percy, be declared as surplus. That Wartman Road, being legally described as part of the road allowance between Concessions 2 and 3, being Part 4, Plan 39R-14395, in the geographic Township of Percy, be declared as surplus. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R01/2022 Be it resolved that Road Closure Application R01/2022, Municipality of Trent Hills, be approved. That Council authorize the stop-up, closure, and transfer of approximately 274.72 metres of Wartman Road, from County Road 29 / Concession Road 2 West to the unassumed road allowance between Concessions 2 and 3, legally described as part of the road allowance between Lot 12 and Lot 13, Concession 2, North of County Road 29, being Part 3, 39R-14395, in the geographic Township of Percy, to Arjun Raj Pandy, Suchana Pandey Pokharel, Jaya Sharma Rupakheti, and Kunjan Rupakheti. That Council authorize the stop-up, closure, and transfer of approximately 262.33 metres of Wartman Road, from County Road 29 / Concession Road 2 West to the unassumed road allowance between Concessions 2 and 3, legally described as part of the road allowance between Lot 12 and Lot 13, Concession 2, North of County Road 29, being Part 2, 39R-14395, in the geographic Township of Percy, to Hayden King and Julia Hepburn. That Council authorize the stop-up, closure, and transfer of approximately 262.42 metres of Wartman Road, from County Road 29 / Concession Road 2 West to the unassumed road allowance between Concessions 2 and 3, legally described as part of the road allowance between Lot 12 and Lot 13, Concession 2, North of County Road 29, being Part 3, 39R-14395, in the geographic Township of Percy, to William James Miller Hood Ranscombe. That Council authorize the stop-up, closu

Declaration of Surplus Lands Be it resolved that Staff Report PLN-2023-003, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Sunny Residence Inc.), R03/2021 be received for information. That the eastern portion of the unassumed road allowance, legally described as Part of Ireton Street, Plan 112, Part 1 of RP 39R14410, within the geographic Town of Campbellford, be declared as surplus. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R03/2021 Be it resolved that Road Closure Application R03/2021, Sunny Residence Inc., be approved. That Council authorize the stop-up, closure, and sale of the east end of Ireton Street road allowance, legally described as Part of Ireton Street, Plan 112, Part 1 of RP 39R14410, within the geographic Town of Campbellford, to the adjacent landowner that has submitted the complete application request. That the applicant be responsible for the consolidation of the conveyed land and the benefitting parcel as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Sale Price of Municipal Road Allowance Lands Be it resolved that Council establish the sale price of Municipal land as $15,000.00, plus HST. That the Mayor and Clerk execute any documents that may be necessary to affect the sale of the subject property. And that the applicant be responsible for all costs associated with the implementation of the application.

Be it resolved that Staff Report PLN-2023-004, Cristal Laanstra, Manager of Planning re: Severance Consent Applications B53/2022 and B54/2022 and Zoning Amendment Application C38/2022, Oak Heights Vista Inc. / Ron Schlumpf, be received for information. Severance Consent Application B53/2022 That Severance Consent Application B53/2022, Oak Heights Vista Inc. / Ron Schlumpf, with respect to property located in Concession 2, Part Lot 5 & 6, Concession Road 2 West, geographic Township of Percy, for application to sever one (1) new parcel of vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance d

Severance Consent Application B54/2022 Be it resolved that Severance Consent Application B54/2022, Oak Heights Vista Inc. / Ron Schlumpf, with respect to property located in Concession 2, Part Lot 5 & 6, Concession Road 2 West, geographic Township of Percy, for application to sever one (1) new parcel of vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That a parcel of land measuring 10.1 metres (33 feet) wide along the frontage of the sev

Zoning Amendment Application C38/2022 Be it resolved that Zoning Amendment Application C38/2022, Oak Heights Vista Inc. / Ron Schlumpf, to rezone the severed portions from Severance Consent Application B53/2022 and B54/2022 to Rural Residential (RR) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-005, Liz Stillman, Planning Coordinator re: Severance Consent Application B56/2022 and Zoning Amendment Application C41/2022, Paul-Marc Abrioux / Ken Currie, be received for information. Severance Consent Application B56/2022 That Severance Consent Application B56/2022, Paul-Marc Abrioux / Ken Currie, with respect to property located in Concession 10, Part Lots 11 and 12, 239 Concession Road 11 West, geographic Township of Percy, for application to sever one (1) new parcel of vacant land, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any taxes levied for the year, as of the date of consent deed stamping at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, di

Zoning Amendment Application C41/2022 Be it resolved that Zoning Amendment Application C41/2022, Paul-Marc Abrioux / Ken Currie, to rezone the severed portion from Severance Consent Application B56/2022 to Rural Residential (RR) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-007, Liz Stillman, Planning Coordinator, re: Zoning Amendment Application C28/2021 - John Robinson (amendment) be received for information. That further to Motion THC-220222-14, being the approval of Zoning Amendment Application C28/2021, John Robinson, with respect to property located in Concession 3, Part of Lot 3, 115 Goacher Road / Beaver Road, geographic Township of Seymour, the current amendment be approved. That By-law No. 2022-017, approving Zoning Amendment Application C28/2021, John Robinson, Concession 3, Part of Lot 3, 115 Goacher Road / Beaver Road, geographic Township of Seymour, be repealed; And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2023-008, Jim Peters, Director of Planning & Development re: Road Easement Agreement for the purpose of accessing private lands - Frank Gourley, Mary Leroy, be received for information. That the attached Road Easement Agreement for a portion of the unopened road allowance, legally described as Part of Road Allowance Between Lots 6 and 7, Concession 10, Part 1 of RP 39R-14562, Part of PIN 51219-0699 (LT), within the geographic Township of Percy leading north from Silver Heights Drive, be approved. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law and Agreement. And that the appropriate by-law be brought forward authorizing the easement agreement.

Be it resolved that Staff Report FIN-2023-008, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Statement of Council Remuneration and Expenses be received for information.

Be it resolved that Staff Report PWK-2023-02, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2022 Summary Drinking Water Systems Reports for Campbellford, Hastings and Warkworth be received for information.

Be it resolved that Staff Report IWW-2023-03, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2022 Annual Wastewater System Reports for Campbellford, Hastings and Warkworth be received for information.

Be it resolved that Staff Report IWW-2023-04, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2022 Annual Drinking Water Systems Reports for Campbellford, Hastings and Warkworth be received for information.

Be it resolved that Staff Report IWW-2023-05, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: 2022 MECP Annual Compliance Report for the Hastings Drinking Water System be received for information.

Be it resolved that Staff Report IWW 2023-06, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: RFQ IWW SBG 2022-25 Warkworth Water Treatment Plant Standby Generator be received for information. That the quote from CWD Electric Inc. for RFQ IWW SBG 2022-25 Warkworth Water Treatment Plant Standby Generator be selected for award at their bid price of $87,250.00 plus HST. That the Clerk execute the appropriate contract documents with CWD Electric Inc. And that all bidders be advised of Councils decision under the General Manager of Infrastructure Renewal & Public Works Administration's signature.

Be it resolved that Staff Report CAO-2023-03, Lynn Phillips, Chief Administrative Officer re: Township of Asphodel-Norwood Water Supply Agreement be received for information. That the Township of Asphodel-Norwood Water Supply Agreement for Trentview Estates subdivision, attached to Staff Report CAO-2023-03, be approved for the term March 1, 2023 to February 29, 2028. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CAO-2023-04, Lynn Phillips, Chief Administrative Officer re: Sponsorship and Naming Rights Program - Campbellford Recreation and Wellness Centre be received for information. That a Sponsorship and Naming Rights Program be initiated to generate revenue for the Campbellford Recreation and Wellness Centre. That a Request for Proposal be released to select a qualified firm for the Sponsorship and Naming Rights Program. And that following the competitive procurement process, the Sponsorship and Naming Rights Program contract be awarded to the successful proponent within the limits of the CAO's delegated authority as outlined in the Municipal Procurement Policy POL-FIN-010.

Be it resolved that Staff Report CAO-2022-06, Lynn Phillips, Chief Administrative Officer re: Drinking Water Quality Management System 2022 Management Review Report be received for information.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9f) be adopted as printed.

Be it resolved that the motion with respect to the correspondence dated January 12, 2023 from David Lyon, ArtWorth: Trent Hills Arts & Nature Camp re: Request for rate reduction for Hastings Civic Centre rental be

Be it resolved that the correspondence dated January 12, 2023 from David Lyon, ArtWorth: Trent Hills Arts & Nature Camp re: Request for rate reduction for Hastings Civic Centre rental be received. That the facility rental fee for the Hastings Civic Centre, for the week of July 17 to 24, 2023, for ArtWorth: Trent Hills Arts & Nature Camp camp base, be reduced to $________ per day, plus HST and documented as an in-kind contribution, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that ArtWorth be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the correspondence dated January 30, 2023 from Tracy Russell, Secretary, Percy Agricultural Society re: Request to Proclaim September 3 to September 10 as "Warkworth Fair Week" and designate the 171st Warkworth Fall Fair, September 8 to 10, 2023 as an event of Municipal Significance be received. That, pursuant to Proclamation Policy #POL-ADM-07, September 3 to September 10, 2023 be proclaimed "Warkworth Fair Week", and the proclamation be posted on the Municipality's website. That the 171st Warkworth Fall Fair, September 8 to 10, 2023 be designated as an Event of Municipal Significance in the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that: By-law No. 2023-015: A By-law to Govern the Proceedings of Council and Advisory Bodies of Council of The Corporation of the Municipality of Trent Hills and to Repeal By-law Nos. 2021-040 (Procedural By-law). By-law No. 2023-021: A By-law to amend the zoning provisions which apply to lands at Concession 2, Part of Lot 6 & 7 (Percy), Municipality of Trent Hills C38/2022. By-law No. 2023-022: A By-law to Authorize the Execution of An Easement Agreement between The Corporation of the Municipality of Trent Hills and Frank Gourley and Mary Leroy. By-law No. 2023-023: A By-law to Authorize Execution of an Agreement between The Corporation of the Municipality of Trent Hills and Trent Hills and District Chamber of Commerce and Repeal By-law No. 2021-003. By-law No. 2023-024: A By-law to impose rates, fees and charges for Municipal Water and Wastewater services and to provide for the payment of rates, fees and charges and to provide for penalty and interest and to Repeal By-law No. 2023-004 (Water and Wastewater Rates, Fees and Charges). By-law No. 2023-026: A By-law to amend the zoning provisions which apply to lands at Concession 10, Part of Lots 11 & 12 (Percy), Municipality of Trent Hills C41/2022. By-law No. 2023-027: A By-law to amend the zoning provisions which apply to lands at Concession 3, Part of Lot 3 (Seymour), Municipality of Trent Hills C28/2021 And to Repeal By-law No. 2022-017. By-law No. 2023-028: A By-law to Authorize the Sale of the Tannery Land

Be it resolved we do now go into Closed Session at 11:37 a.m. to discuss:  Solicitor-client privilege (Mandatory Connection By-law)  Labour relations/employee negotiations (Staffing Update)  Personal matters about an identifiable individual (Police Services Board Appointment)

Be it resolved we do now rise at 12:35 p.m. and report on Closed Session Items 13: b) Solicitor-client privilege (Mandatory Connection By-law) c) Labour relations/employee negotiations (Staffing Update) d) Personal matters about an identifiable individual (Police Services Board Appointment)

Be it resolved that Closed Session Staff Report CAO-2022-05, Lynn Phillips, Chief Administrative Officer re: Solicitor-client privilege (Mandatory Connection By-law) be received for information. And that the monthly service fee as set out in the Water and Wastewater Fees and Charges By-law be applied to any property that is granted an exemption to the requirement to connect to water and/or wastewater in accordance with the Mandatory Connection By-law.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Staffing Update) be received.

Be it resolved that the confidential information presented by Doug Irwin, Director of Legislative Services/Clerk re: Personal matters about an identifiable individual (Police Services Board Applications) be received. That Erik Kowal be appointed as the public member to the Police Services Board until such time as the Northumberland OPP Detachment Board commences. And that the individuals who submitted applications be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that By-law No. 2023-031: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, February 14, 2023 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:38 p.m.