Council

Be it resolved that the agenda for the Council meeting of December 13, 2022 be received and adopted.

Be it resolved that the minutes of:  Special Council meeting held on November 18, 2022,  Council meeting held on November 22, 2022, and  Special Council meeting held on December 7, 2022 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on December 6, 2022 be received.

Be it resolved that the Deputation Request from Joanna Linton, Campbellford Minor Hockey re: Ice Rental Rates be received. And that staff bring forward a report on the matter, for Council's consideration, in January 2023.

Be it resolved that Staff Report FIN-2022-027, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Draft Municipal Budget be received for information.

Be it resolved that Staff Report FIN-2022-028, Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Draft Water and Wastewater Budget be received for information.

Be it resolved that Staff Report FIN-2022-029 Valerie Nesbitt, Director of Finance/Treasurer re: 2023 Draft Budget-Comment Submissions be received for information.

Be it resolved that Staff Report FIN-2022-030, Valerie Nesbitt, Director of Finance/Treasurer, re: 2023 Campbellford BIA Budget be received for information. That the 2023 Campbellford BIA (CBIA) Budget in the amount of $ 40,700 be approved. And that the tax levy amount of $ 40,000 for the Campbellford BIA be recovered from members within the CBIA district.

Be it resolved that Staff Report IWW-2022-11, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2022 MECP Annual Compliance Report for the Warkworth Drinking Water System be received for information.

Be it resolved that Staff Report PWK-2022-18, Preston Parkinson, Assistant Manager of Technical Services re: Selection for Award of ITT-PWK-FLT-2022-24 3 Ton 4x4 Truck with Plow and Sander be received for information. That the bid from Winslow Gerolamy Motors Limited for Invitation to Tender ITT-PWK-FLT 2022-24 for a 3 Ton 4x4 Truck with Front Snow Plow and Side Tip Sander/Dump Body be selected for award at their bid price of $$205,260.00 plus HST. That an amount of $40,260.00 plus HST be transferred from the Fleet Reserve to fund the remaining cost of the purchase. That Unit 327 a 2 Ton 2005 Ford with 318,000kms and a drop in sander be declared surplus and be disposed of through public auction, utilizing GovDeals.ca. And that all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report BLD-2022-011, Jim Peters, Director of Planning & Development re: Building Department Activity-November, 2022 be received for information.

Declaration of Surplus Lands Be it resolved that Staff Report PLN-2022-107, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Hard/ Heffernan), R08/2021 be received for information. That the westerly 62.36 metres of the unassumed road allowance from Victoria Street, legally described as Part Unnamed Street, Plan 33 Asphodel, AKA King St between Hope St and Victoria St, in the geographic Township of Asphodel, be declared as surplus. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R08/2021 Be it resolved that Road Closure Application R08/2021, Victoria Hard and Tyler Heffernan, be approved. That Council authorize the stop-up, closure, and sale of the westerly 62.36 metres of the unassumed road allowance from Victoria Street, legally described as Part Unnamed Street, Plan 33 Asphodel, AKA King St between Hope St and Victoria St, in the geographic Township of Asphodel, to the adjacent landowner that has submitted the complete application request. That the applicant be responsible for the consolidation of the conveyed land and the benefitting parcel as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Sale Price of Municipal Road Allowance Lands Be it resolved that Council establish the sale price of Municipal land as $1,000.00 per acre plus HST, with a minimum sale price of $1,000.00. That Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject properties. And that the applicant be responsible for all costs associated with the implementation of the application.

Be it resolved that Staff Report PLN-2022-109, Jim Peters, Director of Planning & Development, re: Extension of Draft Approval for Plan of Subdivision SB04/2017 - Green City Wide Homes Ltd., be received for information. That an extension for fulfilling the conditions of draft approval for Subdivision Application SB04/2017, Green City Wide Homes Ltd., Part of Lot 15, Concession 12, north side of Water Street, geographic Village of Hastings, be approved to December 31, 2025. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB04/2017, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB04/2017 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2022-110, Jim Peters, Director of Planning & Development, re: Extension of Draft Approval for Plan of Subdivision SB11/2011 - Hastings Riverside Developments Inc. (Hastings Hills), be received for information. That an extension for fulfilling the conditions of draft approval for Subdivision Application SB11/2011, Hastings Riverside Developments Inc. (Hastings Hills), be approved to December 31, 2025. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB11/2011, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB11/2011 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2022-111, Cristal Laanstra, Manager of Planning re: Zoning Amendment Application C33/2022, Municipality of Trent Hills, be received for information. That Zoning Amendment Application C33/2022, Municipality of Trent Hills, with respect to the entire Municipality of Trent Hills, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Declaration of Surplus Lands Be it resolved that Staff Report PLN-2022-112, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Watson & Jordison), R11/2021 be received for information. That the eastern 300 metres of the unassumed road allowance from Langford Road, legally described as Part of Road Allowance between Concession 6 and Concession 7 between Honey Line and Godolphin Road, in the geographic Township of Percy, be declared as surplus. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R11/2021 Be it resolved that Road Closure Application R11/2021, Christopher Watson & Sarah Jordison, be approved. That Council authorize the stop-up, closure, and sale of the eastern 300 metres of the unassumed road allowance from Langford Road, legally described as Part of Road Allowance between Concession 6 and Concession 7 between Honey Line and Godolphin Road, in the geographic Township of Percy, to the adjacent landowner that has submitted the complete application request. That the applicant be responsible for the consolidation of the conveyed land and the benefitting parcel as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Declaration of Surplus Lands Be it resolved that Staff Report PLN-2022-113, Cristal Laanstra, Manager of Planning re: Application to Close a Road Allowance (Gedalof & Davies), R12/2021 be received for information. That the portion of unassumed road allowance that splits ownership of 1655 Trent River Road, legally described as Part of Road Allowance between Concession 14 and Concession 15 abutting Lot 13 Concession 15 W of 38R1602, in the geographic Township of Seymour, be declared as surplus. And that the appropriate by-law be brought forward for Council's consideration.

Road Closure Application R12/2021 Be it resolved that Road Closure Application R12/2021, Eli Gedalof & Sarah Davies, be approved. That Council authorize the stop-up, closure, and sale of approximately 320 metres of the unassumed road allowance that splits ownership of 1655 Trent River Road, legally described as Part of Road Allowance between Concession 14 and Concession 15 abutting Lot 13 Concession 15 W of 38R1602, in the geographic Township of Seymour, to the adjacent landowner that has submitted the complete application request. That the applicant be responsible for the consolidation of the conveyed land and the benefitting parcel as one Property Identifier Number (PIN) to the satisfaction of the Municipality. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-114, Liz Stillman, Planning Coordinator re: Severance Consent Applications B44/2021 and B45/2021 and Zoning Amendment Application C26/2021, Travis Fox (Gordon Fox), be received for information. Severance Consent Application B44/2021 That Severance Consent Application B44/2021, Travis Fox (Gordon Fox), with respect to property located in Concession 4, Part Lot 2, 233 5th Line West / Mahoney Road, geographic Township of Seymour, for application to sever one (1) new parcel (vacant land) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further en

Severance Consent Application B45/2021 Be it resolved that Severance Consent Application B45/2021, Travis Fox (Gordon Fox), with respect to property located in Concession 4, Part Lot 2, 233 5th Line West / Mahoney Road, geographic Township of Seymour, for application to sever one (1) new parcel (vacant land) be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entrance permit(s). That a parcel of land measuring 10.1 metres (33 feet) wide alon

Zoning Amendment Application C26/2021 Be it resolved that Zoning Amendment Application C26/2021, Travis Fox (Gordon Fox), to rezone the severed portions from Severance Consent Applications B44/2021 and B45/2021 to the Rural Residential (RR) Zone, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-115, Cristal Laanstra, Manager of Planning re: Consolidation of Public Comments and updated Draft By-laws - Consideration of a draft Official Plan Amendment, Zoning By-law Amendment and Licensing By-law to create policies and regulations to address short-term accommodations within Trent Hills, be received for information. That comments from public consultation be received. And that the updated draft Official Plan Amendment, Zoning By-law Amendment, and Licensing By-law be circulated to the public for comment prior to a decision before Council to be scheduled within the first quarter of 2023.

Be it resolved that Staff Report CLK-2022-14, Doug Irwin, Director of Legislative Services/Clerk re: Trent Hills Public Library Board and Trent Hills Police Services Board be received for information. That the Municipality invite applications, commencing January 2023, for the public members of the Trent Hills Public Library Board and Trent Hills Police Services Board. That an Interview Committee be established for the Trent Hills Public Library Board, consisting of at least the appointed Members of Council and the Chief Librarian and CEO of the Trent Hills Public Library. That the Interview Committee bring forward recommendations for appointment of the public members to the Trent Hills Public Library Board, for Council's consideration. And that staff bring forward the applications, for Council's consideration, for the appointment of one public member to the Trent Hills Police Services Board.

Be it resolved that Staff Report CLK-2022-15, Doug Irwin, Director of Legislative Services/Clerk re: Advisory Committees to be Continued for the 2022-2026 Term of Council be received for information. That the Municipality invite applications, commencing January 2023, for the public members of the Advisory Committees. That Interview Committees be established for each of the Advisory Committees, consisting of, at least, the appointed Council Member(s) and staff liaison. And that the respective Interview Committees bring forward recommendations for appointment of the public members of the Advisory Committees, for Council's consideration.

Be it resolved that Staff Report CLK-2022-16, Doug Irwin, Director of Legislative Services/Clerk re: Discontinuation of Hastings Hydro Reserve Advisory Committee be received for information. That the Hastings Hydro Reserve Advisory Committee be discontinued. That the Hastings Hydro Reserve funds continue to be used to fund initiatives that are for the benefit of the residents of the former Village of Hastings. And that any future applications for funding from the Hastings Hydro Reserve, in keeping with the criteria identified in the Application for Funding, be brought forward for Council's consideration.

Be it resolved that the Council Meeting scheduled for January 24, 2023 be rescheduled to January 26, 2023 as a result of Members of Council attending the Rural Ontario Municipal Association (ROMA) Conference being held January 22 to 24, 2023. And that staff and the public be advised of the rescheduled meeting date.

Be it resolved that the following Members of Council be appointed to the Trent Hills Community Development Advisory Committee:  Deputy Mayor Metcalf, Chair  Councillor English, Vice Chair for the 2022-2026 term of Council.

Be it resolved that the following Member of Council be appointed to the Trent Hills Accessibility Advisory Committee:  Councillor Brahaney, Chair for the 2022-2026 term of Council.

Be it resolved that the following Member of Council be appointed to the Trent Hills Heritage Advisory Committee:  Councillor Giddings, Chair for the 2022-2026 term of Council.

Be it resolved that the following Members of Council be appointed to the Trent Hills Public Library Board:  Councillor English  Councillor Pope for the 2022-2026 term of Council.

Be it resolved that the following Member of Council be appointed to the Campbellford Business Improvement Area Board of Management:  Councillor Giddings for the 2022-2026 term of Council.

Be it resolved that the following Members of Council be appointed to the Trent Hills Police Services Board:  Councillor Pope  Councillor Savery until such time as the Northumberland OPP Detachment Board commences.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9d) be adopted as printed.

Be it resolved that the correspondence dated November 1, 2022 from Rhonda Bateman, Chief Administrative Officer/Secretary-Treasurer, Lower Trent Conservation re: Municipal Appointments to Lower Trent Conservation Board of Directors be received. That Councillor Brahaney and Councillor English be appointed the Municipality of Trent Hills' municipal representatives to the Lower Trent Conservation Board of Directors for the term of Council ending in 2026. And that Lower Trent Conservation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated October 12, 2022 from Janette Loveys Smith, Chief Administrative Officer/Secretary-Treasurer, Otonabee Conservation re: Appointments to the Otonabee Region Conservation Authority be received. That Deputy Mayor Metcalf be appointed as the Municipality of Trent Hills' municipal representative to the Otonabee Region Conservation Authority for the term of Council ending in 2026. And that Otonabee Region Conservation Authority be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated November 25, 2022 from Tim Pidduck, General Manager/Secretary-Treasurer, Crowe Valley Conservation Authority re: Municipal Appointment to the Crowe Valley Conservation Authority Board of Directors be received. That due to the fact the Municipality of Trent Hills is a participating municipality in three (3) Conservation Authorities, the Municipality submit an application pursuant to Section 14(1.2) of the Conservation Authorities Act to seek permission to select less than 70 per cent of its appointees to the Crowe Valley Conservation Authority from among the members of the municipal council. And that Crowe Valley Conservation Authority be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated October 28, 2022 from Cindy Cassidy, General Manager, Eastern Ontario Trails Alliance (EOTA) re: Eastern Ontario Trails Alliance Board Appointee be received. That Councillor Savery be appointed as the Municipality of Trent Hills' representative to the Eastern Ontario Trails Alliance Board of Directors for the term of Council ending in 2026. And that the Eastern Ontario Trails Alliance be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated November 25, 2022 from Martha Murphy, Executive Director, Campbellford/Seymour Community Foundation re: Campbellford/Seymour Community Foundation Liaison Appointment be received. That Mayor Crate be appointed as the Municipality of Trent Hills' liaison to the Campbellford/Seymour Community Foundation for the term of Council ending in 2026. And that the Campbellford/Seymour Community Foundation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated November 3, 2022 from Michele Haddow, Medical Affairs Coordinator, Campbellford Memorial Hospital re: Appointment of Council Representative to the Trent Hills Physician Recruitment & Retention Committee be received. That Mayor Crate be appointed as the Municipality of Trent Hills' Council Representative to the Trent Hills Physician Recruitment & Retention Committee for the term of Council ending in 2026. And that the Trent Hills Physician Recruitment & Retention Committee be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Notice published November 9, 2022 from Trent Conservation Coalition Source Protection Region re: Municipal Representative for the Trent Conservation Coalition Source Protection Committee be received.

Be it resolved that the correspondence dated November 22, 2022 from Dave Sharp, Chairperson, CDHS 2023 Reunion re: Supporting the CDHS 2023 Reunion - 100th Anniversary of CDHS be received. And that staff continue to liaise with the CDHS 2023 Reunion Committee regarding the use of facility.

Be it resolved that: By-law No. 2022-120: A By-law to Amend By-law 2010-105, Being the Comprehensive Zoning By-law of The Municipality of Trent Hills With respect to the Trent Hills Affordable Housing Strategy. By-law No. 2022-143: A By-law to Appoint an Alternate Member for the County of Northumberland Council. By-law No. 2022-144: A By-law of The Corporation of the Municipality of Trent Hills to provide for the imposition of fees or charges And to Repeal By-law Nos. 2021-114, and 2022-040 - (Fees and Charges By-law). By-law No. 2022-145: A By-law to Authorize an Agreement between the Municipality of Trent Hills and Hastings Ice Rink Committee for the installation and operation of a community volunteer maintained outdoor ice rink on the Municipal lands located at the north-west corner of Bridge Street North and Front Street West in Hastings for a five year period. By-law No. 2022-147: A By-law to amend the zoning provisions which apply to lands at Concession 4, Part of Lot 2 (Seymour), Municipality of Trent Hills - C26/2021. By-law No. 2022-148: A By-law to deem Block 16 and Block 17 of Plan 638, within the geographic Township of Seymour not to be a registered plan of subdivision for the purposes of Section 50 (3) of the Planning Act, R.S.O. 1990, c. P 13. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 12:28 p.m. to discuss:  Acquisition/disposition of land (Unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy)  Labour relations/employee negotiations; Personal matters about an identifiable individual (Succession Planning)

Be it resolved we do now rise at 1:08 p.m. and report on Closed Session Items 13: b) Acquisition/disposition of land (Unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy) c) Labour relations/employee negotiations; Personal matters about an identifiable individual (Succession Planning)

Be it resolved that the confidential verbal information presented by Jim Peters, Director of Planning & Development re: Acquisition/disposition of land (Unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy) be received. And that staff bring forward the required By-law, to the January 10, 2023, Council meeting, pursuant to Motion No. THC-220222-15, to complete the sale of the unassumed road allowance between Concession 9 and Concession 10, Part of Lots 13, 14 and 15, geographic Township of Percy to Ken and Anne Heffernan.

Be it resolved that Closed Session Staff Report CAO-2022-11, Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations; Personal matters about an identifiable individual (Succession Planning) be received for information. And that a comprehensive third-party Organizational Review be authorized and conducted for the Municipality of Trent Hills.

Be it resolved that By-law No. 2022-149: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, December 13, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 1:11 p.m.