Council

Be it resolved that the agenda for the Council meeting of October 11, 2022 be received and adopted.

Be it resolved that the minutes of the Council meeting held on September 27, 2022 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on October 4, 2022 be received.

Be it resolved that Staff Report FIN-2022-021, Valerie Nesbitt, Director of Finance/Treasurer re: Conservation Authorities Reserve be received for information. That a Reserve be established for the purpose of funding various Conservation Authority initiatives. And that an amount of $ 16,500 be transferred from the General Reserve to the Conservation Authorities Reserve.

Be it resolved that Staff Report THF-2022-12, Shawn Jamieson, Acting Fire Chief re: Fire Department Monthly Report September 2022 be received for information.

Be it resolved that Staff Report EDC-2022-18, Kira Mees, Community Development Officer re: Community Improvement Plan Application 2022-14 - 23 Main Street, Warkworth be received for information. That the Community Improvement Plan application funding request from 1412103 Ontario Limited (Perry Melzack), owner of 23 Main Street, Warkworth be approved to an upset limit of $2,707. That the Treasurer transfer funds from the Community Improvement Plan Reserve for CIP Application Number 2022-14, if the in-year disbursements exceed the annual budget for the program. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report BLD-2022-009, Jim Peters, Director of Planning & Development re: Building Department Activity-September, 2022 be received for information.

Be it resolved that Staff Report PLN-2022-87, Cristal Laanstra, Manager of Planning re: Severance Consent Applications B37/2022, B38/2022, B39/2022 and Zoning Amendment Application C26/2022, Jordan Nicholson, be received for information. Severance Consent Application B37/2022 That Severance Consent Application B37/2022, Jordan Nicholson, with respect to property located in Concession 10, Part Lot 14, 7177 County Road 50, geographic Township of Seymour, for application for a lot line adjustment / lot addition to sever one parcel being approximately 3.81 hectares (9.42 acres) vacant land, in which the severed portion will be merged to the adjacent lands, 0.49 hectares (1.21 acres) in the centre, being Concession 10, Part of Lots 14, Part 5 of RP 38R5692, County Road 50, be approved with the following conditions: That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant shall layout and dedicate by deed to the County of Northumberland a strip of land ensuring 15.0 metres (50 feet) from the centerline of County Road 50, along the frontage of the severed, benefitting, and retained parcel, for road widening purposes. That the survey lot frontage for B37/2022 proposed severed lot include the existing fie

Severance Consent Application B38/2022 Be it resolved that Severance Consent Application B38/2022, Jordan Nicholson, with respect to property located in Concession 10, Part Lot 14, 7177 County Road 50, geographic Township of Seymour, for application to sever one (1) new parcel for residential building purposes, being approximately 6.28 hectares (15.54 acres) vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entran

Severance Consent Application B39/2022 Be it resolved that Severance Consent Application B39/2022, Jordan Nicholson, with respect to property located in Concession 10, Part Lot 14, 7177 County Road 50, geographic Township of Seymour, for application to sever one (1) new parcel with existing residential dwelling and outbuildings, being approximately 6.77 hectares (16.75 acres) vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant shall layout and dedicate by deed to the County of Northumberland, a strip of land ensuring 15.0 metres (50 feet) from the centerline of County Road 50, along the frontage of the severed and retained, for road widening purposes. That the applicant provide a registerable description under the requirements of the Land Titles Act / Registry Act. That the applicant provides two copies of a registered survey of the subject property, prior to the issuance of the Certificate of Consent. That the initial deed, due to

Zoning Amendment Application C26/2022 Be it resolved that Zoning Amendment Application C26/2022, Jordan Nicholson, to rezone the severed portion from Severance Consent Applications B37/2022, B38/2022 and B39/2022 to Special Exception Rural, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-88, Cristal Laanstra, Manager of Planning re: Severance Consent Application B42/2022, Joan Dunham / Don Dunham, be received for information. Severance Consent Application B42/2022 That Severance Consent Application B42/2022, Joan Dunham / Don Dunham, with respect to property located in Concession 11 S, Part Lot 8, 1154 11th Line West, geographic Township of Seymour, for application for a lot line adjustment / lot addition to sever one parcel being approximately 1011.71 square meters / .25 acres (vacant land) from 1154 11th Line West, in which the severed portion will be merged to the adjacent lands to the north east, being 76 Dunham Road, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the severed parcel, being a portion of Concession 11 S, Part Lot 8, 1154 11th Line West, shall be conveyed to and consolidated with the adjacent parcel in Concession 11, Part Lot 8, Part 1 on 38R1636, 76 Dunham Road, geographic Township of Seymour, Municipality of Trent Hills, and that the severed parcel and adjacent parcel shall be consolidated and become one parcel of land. A solicitor's written undertaking shall be provided to the Municipality indicating that the necessary steps will be taken to implement the conveyance and to consolidate the parcels to one

Be it resolved that Staff Report PLN-2022-89, Jim Peters, Director of Planning & Development re: Severance Consent Application B26/2022 and Zoning Amendment Application C28/2022, James and Judith Frederick / Emily Twigg, be received for information. Severance Consent Application B26/2022 That Severance Consent Application B26/2022, James and Judith Frederick / Emily Twigg, with respect to property located in Concession 6, Part Lot 6, 465 Bannon Road, geographic Township of Seymour, for application to sever one (1) new parcel for residential building purposes, being approximately .60 hectares (1.48 acres) vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requi

Zoning Amendment Application C28/2022 Be it resolved that Zoning Amendment Application C28/2022, James and Judith Frederick / Emily Twigg, to rezone the severed portion from Severance Consent Application B26/2022 to Special Exception Rural Residential, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-90, Liz Stillman, Planning Coordinator re: Severance Consent Applications B34/2022 and B35/2022 and Zoning Amendment Application C25/2022, Oak Heights Vista Inc. / Ron Schlumpf, be received for information. Severance Consent Application B34/2022 That Severance Consent Application B34/2022, Oak Heights Vista Inc. / Ron Schlumpf, with respect to property located in Concession 2, Part Lot 7, Concession Road 2 West, geographic Township of Percy, for application to sever one (1) new parcel for residential building purposes, being approximately 3.35 hectares (8.27 acres) vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the req

Severance Consent Application B35/2022 Be it resolved that Severance Consent Application B35/2022, Oak Heights Vista Inc. / Ron Schlumpf, with respect to property located in Concession 2, Part Lot 7, Concession Road 2 West, geographic Township of Percy, for application to sever one (1) new parcel for residential building purposes, being approximately 3 hectares (7.41 acres) vacant land be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 51.1 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrance must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upon the formal application of an entr

Zoning Amendment Application C25/2022 Be it resolved that Zoning Amendment Application C25/2022, Oak Heights Vista Inc. / Ron Schlumpf, to rezone the severed portions from Severance Consent Application B34/2022 and B35/2022 to Special Exception Rural, be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-91, Jim Peters, Director of Planning & Development, re: Extension of Draft Approval for Plan of Subdivision SB01/2016 - Sunny Life Properties Inc. (Church Avenue) - Extension to Subdivision Agreement, be received for information. That an extension for fulfilling the conditions of draft approval for Subdivision Application SB01/2016, Sunny Life Properties Inc. (Church Avenue), be approved to October 31, 2025. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB01/2016, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB01/2016 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that the correspondence dated October 3, 2022 from Donna Elliott, School Council for Hastings Public School re: Hastings Public School Bottle Drive Fundraiser - October 2022 be received. That the request to set up temporary drop-off area on October 15 and 16, 2022 from 2:00 pm to 4:00 pm in the Hastings Civic Centre parking lot be approved. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from the Campbellford Santa Claus Parade Committee re: Campbellford Santa Claus Parade, November 26, 2022 be received. That the temporary road closure of:  Ranney Street North from Market Street to Front Street North  Market Street from Doxsee Avenue North to Booth Street North to stage the Campbellford Santa Claus Parade on November 26, 2022 between 1:00 and 3:15 p.m. be approved. That the temporary road use of:  Market Street from Ranney Street North to Front Street North  Front Street South from Bridge Street East to River Street  River Street from Front Street South to Doxsee Avenue South  Doxsee Avenue South and North from River Street to Market Street to hold the Campbellford Santa Claus Parade on November 26, 2022 between 1:45 and 3:15 p.m. be approved. That the applicant obtain approval from the County of Northumberland for the temporary road use of:  Front Street North from Market Street to Bridge Street East to hold the Campbellford Santa Claus Parade on November 26, 2022 between 1:45 and 3:15 p.m. That the applicant submit the required Certificate of Insurance a minimum of two week before the event. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road use a minimum of four weeks prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from the Warkworth Santa Clause Parade Committee re: Warkworth Santa Claus Parade, December 2, 2022 be received. That the use of the Warkworth Arena parking area on December 2, 2022 from 6:30 p.m. to 8:30 p.m. as a staging area for the Warkworth Santa Clause Parade be approved. That the temporary road use of:  East Street from Warkworth Arena to Church Street (County Road 29)  West Street from Mill Street (County Road 29) to Nelson Street  Nelson Street from West Street to Walter Street  Walter Street from Nelson Street to George Street  George Street from Walter Street to Church Street (County Road 29)  Main Street from Church Street (County Road 29) to Centre Avenue  Centre Avenue from Main Street to the Warkworth Arena to hold the Warkworth Santa Claus Parade on December 2, 2022 between 7:00 p.m. and 8:30 p.m. be approved. That the applicant obtain approval from the County of Northumberland for the temporary use of:  Church Street (County Road 29) from East Street to Mill Street  Mill Street (County Road 29) from Church Street to West Street to hold the Warkworth Santa Claus Parade on December 2, 2022 between 7:00 p.m. and 8:30 p.m. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road use a minimum of four weeks prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2022-111: A By-law to amend the zoning provisions which apply to lands at Concession 10, Part of Lot 14 (Seymour), Municipality of Trent Hills - C26/2022. By-law No. 2022-113: A By-law to Authorize the Execution of a Subdivision Agreement between Sunny Residence Inc. and The Corporation of the Municipality of Trent Hills. By-law No. 2022-115: A By-law to amend the zoning provisions which apply to lands at Concession 2, Part of Lot 7 (Percy), Municipality of Trent Hills - C25/2022. By-law No. 2022-116: A By-law to Authorize the Execution of a Pre-Servicing Agreement between The Corporation of the Municipality of Trent Hills and Alziadeh Land Development Corp. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2022-114: A By-law to amend the zoning provisions which apply to lands at Concession 6, Part of Lot 6 (Seymour), Municipality of Trent Hills - C28/2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:08 a.m. to discuss:  Solicitor-client privilege (Land Use)  Labour relations/employee negotiations (Staffing Update)

Be it resolved we do now rise at 11:32 a.m. and report on Closed Session Items 13: b) Solicitor-client privilege (Land Use) c) Labour relations/employee negotiations (Staffing Update)

Be it resolved that the confidential correspondence presented by Kat Kinch, Kinch Eddie Litigation re: Solicitor-client privilege (Land Use) be received. And that staff proceed as outlined.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer and Jim Peters, Director of Planning & Development re: Labour relations/employee negotiations (Staffing Update) be received.

Be it resolved that By-law No. 2022-117: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, October 11, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:33 a.m.