Council

Be it resolved that the agenda for the Council meeting of August 9, 2022 be received and adopted.

Be it resolved that the minutes of the Council meeting held on July 12, 2022 be received and adopted as presented.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on August 2, 2022 be received.

Be it resolved that Staff Report IWW-2022-05, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2022 2nd Quarter Operational Report for Water and Wastewater be received for information.

Be it resolved that Staff Report EDC-2022-16, Kira Mees, Community Development Officer re: Community Improvement Plan Application - 2445 County Rd. 8, Campbellford be received for information. That the Community Improvement Plan application funding request from Fogorig Brewing (Derek Roberts), 2445 County Rd. 8, Campbellford be approved to an upset limit of $1,000. That the Treasurer transfer the required funds from the Community Improvement Plan program reserve. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report FIN-2022-019, Valerie Nesbitt, Director of Finance/Treasurer re: ICIP Public Transit Stream Application be received for information. That an application be submitted under the ICIP Public Transit Stream in the amount of $ 115,000.00. That the partnership between the Municipality of Trent Hills and Community Care Northumberland to provide accessible and rural transportation to the residents of Trent Hills be confirmed. That Community Care Northumberland's recommendation for the acquisition of one new vehicle for accessible and rural transportation purposes be endorsed. That pursuant to Procurement Policy POL-FIN-010, a non-standard procurement of the vehicle be approved if deemed necessary. That should the application under the ICIP Public Transit Stream be successful, the Mayor and Clerk be authorized to execute all applicable documents. And that the appropriate By-Law to execute a Lease Agreement with Community Care Northumberland for the lease of the vehicle for accessible and rural transportation be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2022-020, Valerie Nesbitt, Director of Finance/Treasurer re: Budget Variance Reports-Q2 2022 be received for information.

Be it resolved that Staff Report PWK-2022-12, Neil Allanson, Manager of Roads and Urban Services re: Award of Request for Proposal RFP-PWK-SRR-2022-14 be received for information. That the bid from Neptune Security Services Inc for Request for Proposal RFP-PWK-SRR-2022-14 Sidewalk Removal and Rehabilitation be accepted at the bid price of $104,995.50 plus HST. That an amount of $995.50 plus HST be transferred from the Sidewalk Reserve to fund the remaining cost of the Sidewalk Removal and Rehabilitation. And that all bidders be advised of Council's decision of the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2022-13, Neil Allanson, Manager of Roads and Urban Services re: Award of Request for Proposal RFP-PWK-BRR-2022-12 Boulevard Removal and Replacement be received as information, That the bid from Jeffrey G. Wallans Construction Ltd. for Request for Proposal RFP-PWK-BRR-2022-12 Boulevard Removal and Replacement be accepted at the bid price of $141,148.90 plus HST. That an amount of $66,148.90 plus HST be transferred from the Sidewalk Reserve to fund the remaining cost of the Boulevard Removal and Replacement. And that all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2022-14, Neil Allanson, Manager of Roads and Urban Services, re: Percy Agricultural Society Equipment Request be received for information. That the request from the Percy Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff Volunteers for the purpose in assisting at the 2022 Warkworth Fall Fair, September 10th and 11th, 2022, be approved, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. And that the Percy Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report BLD-2022-007, Jim Peters, Director of Planning & Development re: Building Department Activity-July, 2022 be received for information.

Be it resolved that Staff Report PLN-2022-65, Cristal Laanstra, Manager of Planning re: Re-name portion of Gummow Road, north of Concession Road 3 West to Pollock Road be received for information. That the lands described as Part of Lot 9, Concession 4, and Part of the Road Allowance between Concession 3 and 4, and Part of Lot 9, Concession 3, more particularly described as Parts 2, 4 and 5, Plan 39R-14468, geographic Township of Percy, be re-named to Pollock Road. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-66, Liz Stillman, Planning Coordinator re: Severance Consent Application B25/2022,Concession 3, Part of Lot 23, Part 4 of RP39R10559, 14260 County Road 29 / Concession 3, Part of Lot 23, County Road 29, geographic Township of Percy - Robert and Denise Glover, be received for information. Severance Consent Application B25/2022 That Severance Consent Application B25/2022, Robert and Denise Glover, with respect to property located in Concession 3, Part of Lot 23, Part 4 of RP39R10559, 14260 County Road 29, Roll # 14 35 229 010 13005 0000, geographic Township of Percy, and Concession 3, Part of Lot 23, County Road 29, Roll # 14 35 229 010 13000 0000, geographic Township of Percy, for application for a lot line adjustment / lot addition to sever one parcel being approximately 1 acre (vacant land) from 14260 County Road 29, in which the severed portion will be merged to the adjacent lands to the north east, being Concession 3, Part of Lot 23, County Road 29, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office; That the severed parcel, being a portion of Concession 3, Part of Lot 23, Part 4 of RP39R10559, 14260 County Road 29, known as Roll # 14 35 229 010 13005 0000, shall be conveyed to and consolidated with the adjacent parcel in Concession 3, Part of Lot

Be it resolved that Staff Report PLN-2022-67, Liz Stillman, Planning Coordinator re: Severance Consent Application B28/2022 and Zoning Amendment Application C21/2022, Concession 3, Part of Lot 6, Parts 2 to 4 on 39R894, 501 Concession Road 3 West, geographic Township of Percy, Municipality of Trent Hills - Paul and Suzanne Sagar, be received for information. Severance Consent Application B28/2022 That Severance Consent Application B28/2022, Paul and Suzanne Sagar, with respect to property located in Concession 3, Part of Lot 6, Parts 2 to 4 on 39R894, 501 Concession Road 3 West, Roll # 14 35 229 060 00700 0000, geographic Township of Percy, for application to sever one (1) new parcel for residential building purposes, being approximately 2.28 hectares (5.65 acres) vacant land, from approximately 19.03 hectares (47.04 acres), be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department

Zoning Amendment Application C21/2022 Be it resolved that Zoning Amendment Application C21/2022, Paul and Suzanne Sagar, with respect to property located in Concession 3, Part of Lot 6, Parts 2 to 4 on 39R894, 501 Concession Road 3 West, geographic Township of Percy, Municipality of Trent Hills, to rezone the severed portion from Severance Consent Application B28/2022 to Rural Residential and Environmental Protection, be approved. And that restrictive zoning be implemented for the 120 metre area of influence around the key hydrologic features on the proposed severed and retained parcels, in accordance with the Growth Plan Policies.

Be it resolved that Staff Report PLN-2022-68, Liz Stillman, Planning Coordinator re: Severance Consent Application B29/2022,Concession 12, Part of Lots 6 & 7, Part 1 of 39R10482, 731 13th Line West / Concession 12, Part of Lots 6 & 7, 13th Line West, geographic Township of Seymour - Lori and H. Jean Lewins / Gordon and Ethan McMillan, be received for information. Severance Consent Application B29/2022 That Severance Consent Application B29/2022, Lori and H. Jean Lewins / Gordon and Ethan McMillan, with respect to property located in Concession 12, Part of Lots 6 & 7, Part 1 of 39R10482, 731 13th Line West, Roll # 14 35 134 090 00910 0000, geographic Township of Seymour, and Concession 12, Part of Lots 6 & 7, 13th Line West, Roll # 14 35 134 090 01000 0000, geographic Township of Seymour, for application for a lot line adjustment / lot addition to sever one parcel being approximately 6 acres (vacant land) from 731 13th Line West, in which the severed portion will be merged to the adjacent lands to the south, being Concession 12, Part of Lots 6 & 7, 13th Line West, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office; That the severed parcel, being a portion of Concession 12, Part of Lots 6 & 7, Part 1 of 39R10482, 731 13th Line West, known as Roll # 14 35 134 090 00910 0000, shall be conveyed to

Be it resolved that Staff Report PLN-2022-69, Liz Stillman, Planning Coordinator re: Severance Consent Application B30/2022 and Zoning Amendment Application C22/2022, Concession 10, Part of Lot 6, 7484 County Road 30, geographic Township of Seymour - Morgan and Lindsay McMillan, be received for information. Severance Consent Application B30/2022 That Severance Consent Application B30/2022, Morgan and Lindsay McMillan, with respect to property located in Concession 10, Part of Lot 6, 7484 County Road 30, Roll # 14 35 134 020 07300 0000, geographic Township of Seymour, for application to sever one (1) new parcel with existing surplus residential dwelling and outbuilding, being approximately 0.8 hectares (2 acres), from approximately 40.46 hectares (100 acres), be approved with the following conditions: That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed and retained parcels to conform to the Municipality of Trent Hills Zoning By-law 2010-105 and the Provincial Policy Statement. That the applicant provide a registerable description under the requirements of the Land Titles Act / Registry Act. That the applicant provides two copies of a registered survey of the subject property, prior to the issuance of the Certificate of Consent. That the initial deed, due to severance, be prepared in the name of the c

Zoning Amendment Application C22/2022 Be it resolved that Zoning Amendment Application C22/2022, Morgan and Lindsay McMillan, with respect to property located in Concession 10, Part of Lot 6, 7484 County Road 30, geographic Township of Seymour, Municipality of Trent Hills, to rezone the severed portion from Severance Consent Application B30/2022 to Rural Residential, be approved. And that the retained portion from Severance Consent Application B30/2022, be rezoned to Agricultural Exception (*), in which no residential building permit(s) will be issued for this parcel of land, be approved.

Be it resolved that Staff Report PLN-2022-70, Jim Peters, Director of Planning & Development re: Progress on the Implementation regarding the Best Practices Recommendation Report, Planning and Development Services Review Process - D.M. Wills Associates Limited, January 2022 be received for information.

Be it resolved that Staff Report PLN-2022-71, Jim Peters, Director of Planning & Development re: Information regarding the Northumberland County Official Plan Update, be received for information. And that staff provide input regarding the implementation of the Agricultural System Official Plan amendment, as directed by Council.

Be it resolved that Staff Report PLN-2022-72, Jim Peters, Director of Planning & Development re: Surplus Land Declaration - Tannery Lands, Hastings be received for information. And that the Tannery Lands, Hastings, described as LT 1 N/S Front St and W/S Nelson St PL 33 Asphodel; LT 2 N/S Front St and W/S Nelson St PL 33 Asphodel; LT 4 W/S Nelson St, 5 W/S Nelson St, 6 W/S Nelson St, 4 E/S Wellington St, 5 E/S Wellington St PL 33 Asphodel; Pt Front St PL 33 Asphodel (As Closed by BCL63); & Pt Nelson St PL 33 Asphodel (As Closed in HV1070); Pt Lt 4 Con 8 Asphodel Parts 1, 2 & 4, 38R2443 Except Parts 1, 2 & 3, 38R2468 and Pt 1, 39R9781; S/T CL163569; Trent Hills, (PIN 51216-0143 (LT)) be declared surplus to the needs of the Municipality of Trent Hills.

Be it resolved that Staff Report PLN-2022-74, Liz Stillman, Planning Coordinator re: Assumption of a portion of roads into the Municipal Road System, be received for information. That the lands described as Part of Lot 11, Concession 6, being Part 2 on Plan 39R-14416, a portion of Nelson Drive, geographic Township of Percy, be established and assumed into the Trent Hills municipal road system. That the lands described as Part of Lots 13 and 14, Concession 3, being Parts 8, 10, 11 and 14 on Plan 39R-14399, a portion of Concession Road 3 West, geographic Township of Percy , be established and assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 19, Concession 5, being Part 2 on Plan 39R-14488, a portion of Concession Road 6 East, geographic Township of Percy , be established and assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 18, Concession 11, being Part 1 on Plan 39R-14446, a portion of the 12th Line East, geographic Township of Seymour , be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the reg

Be it resolved that Staff Report PLN-2022-75, Jim Peters, Director of Planning & Development, re: Certificate of Maintenance and Final Acceptance (Municipal Aboveground and Underground Services) - 2007412 Ontario Inc. / Subdivision SB04/2005, be received for information. That the Municipality of Trent Hills issue the Certificate of Maintenance and Final Acceptance (Municipal Aboveground and Underground Services) for Phase IV, Subdivision SB04/2005, Registered Plan 39M-913, Hastings Estates (DeFreitas). That the appropriate By-law be brought forward, for the assumption of municipal service assets contained in Lord's Drive, Hastings Subdivision, former Village of Hastings. And that the Developer be advised of Council's decision, under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2022-76, Jim Peters, Director of Planning and Development re: Zoning Amendment Application C24/2022, Hastings Ballpark Lands, North-west corner of Bridge Street North / Front Street West, geographic Village of Hastings, be received for information. That Zoning Amendment Application C24/2022, Municipality of Trent Hills, with respect to property located in the North-west corner of Bridge Street North / Front Street West, geographic Village of Hastings, to rezone the subject property from Residential Type 3 (R3) to Open Space (OS) be approved.

Be it resolved that Staff Report CAO-2022-06, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report July 31, 2022 be received for information.

Be it resolved that Staff Report CLK-2022-10, Doug Irwin, Director of Legislative Services/Clerk re: Video Surveillance Policy be received for information. That Policy HR-13 Video Surveillance be repealed. And that Draft Policy POL-ADM-013 Video Surveillance Policy, attached to Staff Report CLK-2022-10, be adopted.

Be it resolved that Staff Report CLK-2022-11, Doug Irwin, Director of Legislative Services/Clerk re: Cancellation of October 25, 2022 Council Meeting be received for information. That the Council Meeting scheduled for Tuesday, October 25, 2022 be cancelled. And that staff and the public be advised accordingly.

Be it resolved that Staff Report CLK-2022-12, Doug Irwin, Director of Legislative Services/Clerk re: Standardized Lease Agreement be received for information. That the Standardized Lease Agreement, attached to Staff Report CLK-2022-12, be approved. And that the Municipality's Tenants, identified in Staff Report CLK2022-12, be advised that a Standardized Lease Agreement is to be executed before April 1, 2023.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9a) to 9c) be adopted as printed.

Be it resolved that the correspondence dated June 29, 2022 from Suzanne Anquetil, Acting Executive Director, Highland Shores Children's Aid re: Proclamation of October as Dress Purple Month. be received. That per Policy POL-ADM-007 - Proclamations, October be proclaimed as Dress Purple Month, and posted on the Municipal website. That the request to tie purple ribbons in the downtown areas of Campbellford, Hastings and Warkworth in October in recognition of Dress Purple Month be approved. And that the applicant be advised of Council's decision under the Mayor's signature.

Be it resolved that the correspondence dated July 13, 2022 from Doug Oliver & John Seeney re: Request for Municipal Significance for Crooks Rapids CountryFest be received. That Crooks Rapids CountryFest, September 2-3, 2022 be designated as an Event of Municipal Significance in the Municipality of Trent Hills. And that the applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the Special Event Application - Warkworth Fall Fair - September 9-11, 2022 be received. That Percy Agricultural Society may use and relocate the existing picnic tables on the Fairgrounds for the 2022 Warkworth Fall Fair. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application - Porchella Music Festival - September 10, 2022 be received. That the applicant submit the required Certificate of Insurance a minimum of two week before the event, to allow the use of the Town Square and courtyard at the Campbellford Branch of the Trent Hills Public Library. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2022-046: A By-law to Authorize an Agreement between Municipality of Trent Hills and Hastings Community Edible Garden for Use of a Water Service and Tap located on the Front Street East property (RP46 Lots 106-108). By-law No. 2022-047: A By-law to Authorize an Agreement between Municipality of Trent Hills and IncrEdible Trent Hills for Use of a Water Service and Tap located at 174 Balaclava Street, Campbellford. By-law No. 2022-048: A By-law to Authorize an Agreement between Municipality of Trent Hills and IncrEdible Trent Hills for Use of a Water Service and Tap located at 34 Doxsee Avenue North, Campbellford. By-law No. 2022-061: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Laneway Laundry (1000049603 Ontario Inc) - Owner of 11 Park Way, Campbellford. By-law No. 2022-080: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Spirit Leaf (2824919 Ontario Inc.) - Owner of 15 Bridge Street West, Campbellford. By-law No. 2022-083: A By-law to amend the zoning provisions which apply to lands at Concession 3, Part of Lot 6; Parts 2 to 4 of RP 39R894 (Percy), Municipality of Trent Hills - C21/2022. By-law No. 2022-084: A By-law to amend the zoning provisions which apply to lands at Concession 10, Part of Lot 6 (Seymour), Municipality of Trent Hills - C2

Be it resolved we do now go into Closed Session at 11:02 a.m. to discuss:  Acquisition/disposition of land (Tannery Lands)  Labour relations/employee negotiations (Recreation Department Staffing Level)

Be it resolved we do now rise at 11:47 a.m. and report on Closed Session Items 13: b) Acquisition/disposition of land (Tannery Lands) c) Labour relations/employee negotiations (Recreation Department Staffing Level)

Be it resolved that Closed Session Staff Report PLN-2022-78, Jim Peters, Director of Planning & Development re: Acquisition/Disposition of Land (Tannery Lands) be received for information. That the Tannery Lands be disposed of by direct sale. And that staff proceed as directed, with respect to the Agreement of Purchase and Sale dated July 14, 2022.

Be it resolved that Closed Session Staff Report CAO-2022-08, Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Recreation Department Staffing Level) be received for information. And that staff proceed as outlined in Closed Session Report CAO-2022-08.

Be it resolved that By-law No. 2022-096: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, August 9, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:49 a.m.