Council

Be it resolved that the agenda for the Council meeting of June 16, 2022 be received and adopted, as amended to include the verbal request from the Warkworth Service Club regarding the use of municipal equipment and staff volunteers for the clean-up of the the Donnybrook event in Item 7d) Report PWK-2022-09 re: Campbellford-Seymour Agricultural Society Equipment Request.

Be it resolved that the minutes of the Council meeting held on May 24, 2022 be received and adopted as presented.

Be it resolved that the minutes of the:  Heritage Advisory Committee meeting held May 25, 2022;  Public Hearings/Public Meetings meeting held June 7, 2022 be received.

Be it resolved, pursuant to Heritage Advisory Committee Motion No. HAC-220525-5, that the Heritage Grant Program - Heritage Grant Application from Carla and Eric Buss re: Replacement of the Roof of the main house at 308 Grand Road, Campbellford, be approved in the amount of $5,000.00.

Be it resolved that the minutes of Campbellford Business Improvement Area (BIA) Annual General Meeting held June 1, 2022 be received. That, pursuant to Campbellford BIA Motion No. 2022-06-01-03, the following individuals be appointed to the Campbellford BIA Board of Management for the balance of the term of Council:  Eva Allaire  Adrianne Towns  Jodi Summers  Heather Hodder  Dawn Fryer  Kajan Kanagavinayagam That the appropriate By-law be brought forward for Council's consideration. And that the Campbellford BIA be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Staff Report FIN-2022-016, Valerie Nesbitt, Director of Finance/Treasurer re: Results of Non-Standard Procurement-Building Department Vehicles be received for information.

Be it resolved that Staff Report THF 2022-09, Tim Blake, Fire Chief re: Automatic Aid Agreements be received for information. That an Automatic Aid Agreement be entered into with the Township of Stirling-Rawdon for the provision of required emergency services. That an Automatic Aid Agreement be entered into with the Township of Alnwick/Haldimand for provision of required emergency services. That the appropriate By-laws be brought forward to Council for consideration.

Be it resolved that Staff Report THF 2022-11, Tim Blake, Fire Chief re: Fire Department Monthly Report May 2022 be received for information.

Be it resolved that Staff Report PWK-2022-09, Neil Allanson, Manager of Roads and Urban Services re: Campbellford-Seymour Agricultural Society Equipment and Staff Request be received for information. That the request from the Campbellford-Seymour Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff Volunteers for the purpose of assisting at the 2022 Campbellford Fair, August 5-7, 2022, be approved, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subside Requests from Community Organizations. And that the Campbellford-Seymour Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that the verbal request from the Warkworth Service Club regarding the use of municipal equipment and staff volunteers for the clean-up of the the Donnybrook event be received. That the verbal request from the Warkworth Service Club for the use of Municipal Equipment to be operated by qualified Municipal Staff Volunteers for the purpose of assisting with the clean-up of the 2022 Warkworth Donnybrook the day following the event, being June 19, 2022, be approved, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subside Requests from Community Organizations. That the Warkworth Service Club be advised that any future requests for use of Municipal Equipment are to be received, in writing, a minimum of 60 days prior to the event. And that the Warkworth Service Club be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Report PWK-2022-10, Preston Parkinson, Assistant Manager, Technical Services re: Pedestrian Crossing - Bridge Street South, Hastings be received as information. That the installation of two Pedestrian Crossovers at the intersections of Bridge Street South and Bay Street and at Bridge Street South and Water Street, Hastings be approved at an estimated cost of $96,000. And that this project be funded from the Roads Department Reserves.

Be it resolved that Staff Report BLD-2022-005, Jim Peters, Director of Planning and Development re: Building Department Activity-May, 2022 be received for information.

Be it resolved that Staff Report EDC-2022-13, Kira Mees, Community Development Officer re: Community Improvement Plan Application - 18 Bridge Street West, Campbellford be received for information. That the Community Improvement Plan application funding request from Sideway Bar and Bistro (13823504 Canada Inc), located at 18 Bridge Street West, Campbellford be approved to an upset limit of $5,800. That the Treasurer transfer the required funds from the Community Improvement Plan program reserve. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2022-14, Kira Mees, Community Development Officer re: Community Improvement Plan Application - 11 Park Way, Campbellford be received for information. That the Community Improvement Plan application funding request from Laneway Laundry (1000049603 Ontario Inc), located at 11 Park Way, Campbellford be approved to an upset limit of $7,275. That the Treasurer transfer the required funds from the Community Improvement Plan program reserve. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report HRC-2022-001, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Policy POL-HR-024 - Disconnecting from Work Policy be received for information. And that the draft Human Resources Policy POL-HR-024 - Disconnecting from Work Policy, attached to Report HRC-2022-001, be adopted and effective immediately.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9e) be adopted as printed.

Be it resolved that the Special Event Application from the Campbellford Memorial Hospital Foundation re: Incredible Doctor's Cook-off - July 8, 2022 be received. That the use of the Greenspace between 10 Front Street South and 36 Saskatoon Avenue on Friday, July 8, 2022 from 12:00 noon until 10:00 p.m. for the Incredible Doctor's Cook-off be approved. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Special Event Application - Incredible Edibles Festival - July 9, 2022 - Request to Waive Building Permit Fees for Tents to be erected in conjunction with the Incredible Edibles Festival, July 9, 2022 be approved in the amount of $200.00. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from the Trent Hills Public Library - Hastings Branch re: Hastings Community Yard Sale and Library Trunk Sale - July 9, 2022 be received. That the use of the Hastings Civic Centre Parking Lot, at 6 Albert Street East, on July 9, 2022 from 8:30 a.m. to 4:30 p.m. for the Library Trunk Sale be approved. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Exhibition Application - Warkworth Music Fest - July 21-24, 2022 be received. That the Clerk issue the Exhibition Licence for the Warkworth Music Fest, Thursday, July 21, 2022 to Sunday, July 24, 2022, with the following conditions:  Amplified music shall be permitted in accordance with the schedule of entertainment identified in the Exhibition Application, and shall end no later than 11:00 p.m. on Thursday, July 21, Friday, July 22 and Saturday, July 23, 2022  The applicant provide further written notice, approved by the Municipality, to the residence stipulated by the Municipality, that provides: a contact number for event personnel for individuals during the event to address concerns, and identifies the information required by the Municipality and how to submit any concerns to the Municipality following the event  There shall be no fires, no fireworks and no hay or straw bales  The applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event.  There is to be no event parking on the streets stipulated by Municipal staff  The applicant submit a detailed emergency access route for the site, to be approved by the Municipality's Emergency Services  The applicant comply with all clarification provided by the By-law Enforcement Officer with respect to conditions stipulated in the Exhibition Licence And that the applicant be advise of Council's decision und

Be it resolved that the correspondence dated June 6, 2022 from Katie Petherick, Secretary, Campbellford-Seymour Agricultural Society re: Request to Proclaim August 1 to August 7 as "Campbellford Fair Week" and designate the 168th Annual Campbellford Fair, August 5 to 7, 2022 as an Event of Municipal Significance be received. That, pursuant to Proclamation Policy #POL-ADM-07, August 1 to August 7, 2022 be proclaimed "Campbellford Fair Week", and the proclamation be posted on the Municipality's website. That the 168th Annual Campbellford Fair, August 5 to 7, 2022 be designated as an Event of Municipal Significance in the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the Special Event Application from the Hastings Revitalization Association re: Hastings Waterfront Festival - August 20-21, 2022 be received. That the temporary road closure of  Front Street East from Bridge Street to Victoria Street on August 20, 2022 from 7:00 a.m. to 5:00 p.m.be approved. That the temporary road closure of  Dit Clapper Drive from Bridge Street South to the end  Argyle Street from Dit Clapper Drive to Baker Street from 12:00 noon on August 19, 2022 until 5:00 p.m. on August 21, 2022 be approved. That the applicant submit the required Certificate of Insurance providing proof of the identified insurance requirements a minimum of two (2) weeks before the event. That the applicant post signage a minimum of one week prior to the event to advise the public that the Boat Launch will be closed during the Hastings Waterfront Festival. That the applicant notify the affected residents and business, Northumberland Paramedics and OPP of the temporary road closures a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Hastings Waterfront Festival being held August 20-21, 2022 be be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's of decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that Special Event Application - Hastings Waterfront Festival - August 20-21, 2022 - Request to Waive Building Permit Fees for Tents to be erected in conjunction with the Hastings Waterfront Festival - August 20-21, 2022 be approved in the amount of $200.00. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from The Bridge Hospice re: The Dave Down Bridge Hospice Run - September 24, 2022 be received. That the fees for the use of the Warkworth Arena Auditorium, on September 23 and 24, 2022, for The Dave Down Bridge Hospice Run, in the amount of $448.00 plus HST, be waived and documented as an in-kind contribution, pursuant to Policy No. POL-REC-001 - In-kind Contributions/Subsidy Requests from Community Organizations. That The Bridge Hospice liaise with the Percy Agricultural Society for the use of the picnic shelter on September 24, 2022. That The Bridge Hospice liaise with the County of Northumberland for the temporary use of Church Street, Mill Street and County Road 29, and the private owner(s) of Wartman Road and the unassumed road allowance from Banta Road to Concession Road 2 West. And that The Bridge Hospice be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2022-055: A By-law to Appoint an Acting Deputy Clerk. By-law No. 2022-057: A By-law to Appoint Members to the Business Improvement Area (BIA) Board of Management and to Repeal By-law No. 2019-054. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2022-056: A By-law to Confirm the Proceedings of the Council meeting held on Thursday, June 16, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:47 a.m.