Council

Be it resolved that the agenda for the Council meeting of April 26, 2022 be received and adopted.

Be it resolved that the minutes of the Council meeting held on April 12, 2022 be received and adopted as presented.

Be it resolved that the minutes of the:  Public Hearings/Public Meetings meeting held on April 5, 2022;  Police Service Board meeting held on April 19, 2022;  Accessibility Advisory Committee meeting held on April 19, 2022 be received.

Be it resolved, pursuant to Accessibility Advisory Committee Motion No. AAC-220419-4, that the funding elements of the Accessibility Improvement Plan be incorporated into the Community Improvement Plan program for the purpose of promoting accessibility improvements and removing barriers throughout the business areas of the Municipality.

Be it resolved that the information presented by Chief Paul VandeGraaf, Cobourg Police Service and Gavin Hinton, Senior Communications & Development Coordinator, Rebound Child & Youth Services Northumberland re: Ride for Rebound - May 28, 2022 be received. And that, pursuant to Proclamations Policy #POL-ADM-007, May 28, 2022 be proclaimed Ride for Rebound Day, and posted on the Municipality's website.

Be it resolved that the presentation presented by Jennifer Moore, Chief Administrative Officer, and Glenn Dees, Director of Finance/Treasurer, County of Northumberland re: State of the County 2022 be received.

Be it resolved that the presentation presented by Richard Steiginga, Baker Tilly re: Comparative Analysis December 31, 2021 be received and considered in conjunction with Item 7a).

Be it resolved that Staff Report FIN-2022-015, Valerie Nesbitt, Director of Finance/Treasurer re: Presentation of 2021 Consolidated Financial Statements and Audit Related Documents be received for information. That the 2021 Draft Consolidated Financial Statements be approved as presented. That the 2021 Management Letter be approved as presented. That the 2021 Audit Reporting Letter be approved as presented. That the Chief Administrative Officer and Director of Finance/Treasurer execute the 2021 Audit Representation Letter. And that the Mayor and Director of Finance/Treasurer execute the 2021 Management Report.

Be it resolved that Staff Report THF 2022-06,Tim Blake, Fire Chief re: Award of RFP THF FMP 2022-07 Fire Master Plan and Community Risk Assessment be received for information. That the bid from Loomex Group for RFP THF FMP 2022-07 for the development of a Fire Master Plan and Community Risk Assessment be accepted at their bid price of $49,192.00 plus HST. And that all bidders be advised of Council's decision under the Fire Chief's signature.

Be it resolved that Staff Report THF 2022-07, Tim Blake, Fire Chief re: Fire Department Monthly Report March 2022 be received for information.

Be it resolved that Staff Report PLN-2022-25, Jim Peters, Director of Planning & Development re: Exemption Request from Pool Fence By-Law No. 2003-10, be received for information. That the request for exemption from the Pool Fence By-law No. 2003-10, from Graham Kechnie and Andraya Frith for the property located at 593 Hoard's Church Road, be denied. That the applicant be advised of Council's decision under the Director of Planning & Development's signature. And that staff prepare a further report for Council's review and consideration, with an updated draft of the Pool Fence By-law.

Be it resolved that Staff Report CAO-2022-05, Lynn Phillips, Chief Administrative Officer re: Crowe Bridge Park Operating Agreement 2022 be received for information. That a one year lease Agreement be entered into with the Crowe Valley Conservation Authority to operate Crowe Bridge Park for the period May 1, 2022 to April 30, 2023. That the appropriate by-law be brought forward for Council's consideration to authorize the Mayor and Clerk to execute the Crowe Bridge Park lease Agreement. And that the Crowe Valley Conservation Authority be advised of Council's decision under the Chief Administrative Officer's signature.

Be it resolved that Staff Report CAO-2022-06, Lynn Phillips, Chief Administrative Officer re: Water and Wastewater Mandatory Connection Progress Report be received for information.

Be it resolved that Staff Report CAO-2022-07, Lynn Phillips, Chief Administrative Officer re: Ontario Community Infrastructure Fund (OCIF) Project Selection be received for information. And that the 2022 allocation of the Ontario Community Infrastructure Fund be committed to the Ranney Street North Renewal Project (Bridge Street East to Market Street) in the amount of $1,125,685 and the Hastings Second Watermain Crossing Project in the amount of $125,000.

Be it resolved that Staff Report REC-2022-03, Peter Burnett, Community Recreation Officer, re: Crowe Bridge Park - Fee Schedule be received for information. That an Admission Fee of $5 per person, 5 years of age and older, be approved for all visitors to Crowe Bridge Park for the 2022 season. That a Resident Pass fee of $50 per household, be approved for a season pass for access to Crowe Bridge Park for the 2022 season. That a Resident Pass will only be available to individuals that provide proof of residency with a Driver's License or Municipal property tax bill. And that the appropriate by-law be brought forward to establish the fees.

Be it resolved that the information presented by Doug Irwin, Director of Legislative Services/Clerk re: Re-scheduling of June 14, 2022 Council meeting be received. That the Council meeting scheduled for Tuesday, June 14, 2022 be re-scheduled to Thursday, June 16, 2022. And that staff and the public be advised accordingly.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) and 9c) be adopted as printed.

Be it resolved that the correspondence received April 21, 2022 from Ron Nelson re: Warkworth Music Festival be received and considered in conjunction with the Warkworth Music Festival 2022 application.

Be it resolved that: By-law No. 2022-026: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Pamela McEvoy - Tenant of 50 Front Street N, Campbellford. By-law No. 2022-027: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and 12872269 Canada Inc. (Hammad Arif) - Owner of 9 Front Street E, Hastings. By-law No. 2022-033: A By-law to Authorize Execution of a Lease Agreement between The Corporation of the Municipality of Trent Hills and The Crowe Valley Conservation Authority. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:41 a.m. to discuss:  Labour relations/employee negotiations (IT Technician)

Be it resolved we do now rise at 11:58 a.m. and report on Closed Session Item 13b) Labour relations/employee negotiations (IT Technician).

Be it resolved that Closed Session Staff Report CLK-2022-07, Doug Irwin, Director of Legislative Services/Clerk re: Labour Relations/employee negotiations (IT Technician) be received for information. And that the staff complement be increased to include a full time Information Technology Technician.

Be it resolved that By-law No. 2022-034: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, April 26, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:59 a.m.