Council

Be it resolved that the agenda for the Council meeting of April 12, 2022 be received and adopted.

Be it resolved that the minutes of the Council meeting held on March 22, 2022 be received and adopted as presented.

Be it resolved that Staff Report BLD-2022-001, Claude Sevigny, Chief Building Official re: Building Department Activity-January, 2022 be received for information.

Be it resolved that Staff Report BLD-2022-002, Claude Sevigny, Chief Building Official re: Building Department Activity-February, 2022 be received for information.

Be it resolved that Staff Report BLD-2022-003, Claude Sevigny, Chief Building Official re: Building Department Activity-March, 2022 be received for information.

Be it resolved that Staff Report IWW-2022-01, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: 2021 MECP Annual Compliance Report for the Hastings Drinking Water System be received for information.

Be it resolved that Staff Report IWW-2022-02, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: 2021 MECP Annual Compliance Report for the Warkworth Drinking Water System be received for information.

Be it resolved that Staff Report PWK-2022-07, Neil Allanson, Manager of Roads and Urban Services re: Award of RFQ PWK CAL 2022-06 Supply and Application of Calcium Chloride be received for information. That the bid from Da-Lee Dust Control for RFQ PWK CAL 2022-06 Supply and Application of Calcium Chloride 35% solution be accepted at their bid price of $0.35 per litre plus HST. That the bid from Road Maintenance Equipment Services for RFQ PWK CAL 2022-06 Supply and Application of 20% solution be accepted at their bid price of $0.15 per litre plus HST. And that all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report FIN-2022-009, Valerie Nesbitt, Director of Finance/Treasurer re: 2022 Annual Repayment Limit (ARL) be received for information.

Be it resolved that Staff Report FIN-2022-010, Valerie Nesbitt, Director of Finance/Treasurer re: Safe Restart Agreement Phase 1-Use of Funds in 2021 be received for information.

Be it resolved that Staff Report FIN-2022-011 Valerie Nesbitt, Director of Finance/Treasurer re: COVID-19 Recovery Funding-Use of Funds in 2021 be received for information.

Be it resolved that Staff Report FIN-2022-012, Valerie Nesbitt, Director of Finance/Treasurer re: Non-Standard Procurement Approval-Vehicles be received for information. That pursuant to Procurement Policy POL-FIN-010, a non-standard procurement of three vehicles be approved. And that the Staff outlined in Staff Report FIN-2022-012 proceed as stipulated in the report.

Be it resolved that Staff Report FIN-2022-013, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Reserve and Reserve Fund Activity be received for information. That the total 2021 Reserve activity as outlined in details of Appendix A to Staff Report FIN-2022-013 be approved. That the total 2021 Reserve Fund activity as outlined in details of Appendix B to Staff Report FIN-2022-013 be approved.

Be it resolved that Staff Report FIN-2022-014, Director of Finance/Treasurer re: 2022 Tax Rate Approval be received for information. And that the appropriate By-law to approve the 2022 Municipal Tax Rates and to authorize billing and collecting of taxes be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2022-05, Doug Irwin, Director of Legislative Services/Clerk re: Municipal Election - Use of Corporate Resources for Election Purposes Policy be received for information. That Draft Policy #POL-ADM-012 - Use of Corporate Resources for Election Purposes Policy be adopted. And that Policy Council CA-02 - Use of Corporate Resources for Election Purposes be repealed .

Be it resolved that Staff Report CLK-2022-06, Doug Irwin, Director of Legislative Services/Clerk re: Delegation of Authority - Restricted Acts After Nomination Day (Lame Duck) Period be received for information. And that the appropriate By-law to Delegate Authority be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2022-21, Liz Stillman, Planning Coordinator, re: Severance Consent Application B18/2019 (recirculation), Concession 2, Part of Lot 1, 2nd Line East / Bradley Bay Road, former Township of Seymour - Wayne and Kathy Johnston, be received for information. That Severance Consent Application B18/2019 (recirculation), Wayne and Kathy Johnston, with respect to property located in Concession 2, Part of Lot 1, 2nd Line East / Bradley Bay Road, Roll # 14 35 134 030 04000 0000, former Township of Seymour, for application to create one (1) new parcel, being approximately 11.774 acres of vacant land from approximately 185.56 acres, for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That a parcel of land measuring 33 feet wide along the frontage of the severed and retained lands, as measured from the centreline of the travelled road, for road widening purposes be dedicated (in the form of a registered deed) in favour of the Municipality and conveyed at no cost to the Municipality. This requirement must be addressed to the satisfact

Be it resolved that Staff Report PLN-2022-22, Liz Stillman, Planning Coordinator re: Severance Consent Application B04/2022, 5358 County Road 30 / County Road 30, former Township of Seymour - Weddle, Sandra and Tracy Cooper / David McKelvey, be received for information. That Severance Consent Application B04/2022, Weddle, Sandra and Tracy Cooper / David McKelvey, with respect to property located at 5358 County Road 30 / County Road 30, former Township of Seymour, Roll # 14 35 134 080 18700 0000 / 14 35 134 080 18502 0000 / 14 35 134 080 18800 0000, for a technical severance to recreate separate title to three properties, which had merged in title under the name of one of the applicants (David McKelvey). That David McKelvey will retain ownership of Concession 3, Part of Lot 5, County Road 30, Roll # 14 35 134 080 18800 0000 (approximately 48.54 acres of vacant land). And that Weddle, Sandra and Tracy Cooper will retain ownership of Concession 3, Part of Lot 5, 5358 County Road 30, Roll # 14 35 134 080 18700 0000 (0.65 acres with an existing residential dwelling) and Concession 3, Part of Lot 5, County Road 30, Roll # 14 35 134 080 18502 0000 (2.29 acres vacant land), which will remain merged in title, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant provide a registerable

Be it resolved that Staff Report PLN-2022-23, Liz Stillman, Planning Coordinator re: Minor Variance Application A04/2022, Concession 8, Part of Lot 20, 1624 Petherick's Road / County Road 38, former Township of Seymour - Evan and Marilyn Petherick / Amy and Adam Petherick, be received for information. That Minor Variance Application A04/2022, Evan and Marilyn Petherick / Amy and Adam Petherick, with respect to property located in Concession 8, Part of Lot 20, 1624 Petherick's Road / County Road 38, former Township of Seymour, Roll # 14 35 134 060 05600 0000, to permit the construction of a new robotic milking barn and new concrete liquid manure storage, with a reduction in the Minimum Distance Separation II (MDS II) to 305 metres (1001 feet) to the adjacent Type B Land Uses, be approved.

Be it resolved that Staff Report PLN-2022-24, Jim Peters, Director of Planning & Development re: Severance Consent Applications B29/2021 and B30/2021 and Zoning Amendment Application C20/2021, Concession 12, Part of Lot 21, former Township of Percy - William Moroz, be received for information. Severance Consent Application B29/2021 That Severance Consent Applications B29/2021, William Moroz, with respect to property located in Concession 12, Part of Lot 21, 531 Concession Road 13 East, Roll # 14 35 229 050 14600 0000, former Township of Percy, for application to sever one (1) new parcel, being approximately 3.11 acres (vacant land), from approximately 100 acres for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Mu

Severance Consent Application B30/2021 Be it resolved that Severance Consent Applications B30/2021, William Moroz, with respect to property located in Concession 12, Part of Lot 21, 531 Concession Road 13 East, Roll # 14 35 229 050 14600 0000, former Township of Percy, for application to sever one (1) new parcel, being approximately 5.68 acres (vacant land), from approximately 100 acres for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject property be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for the installation of an approved entrance on the severed parcel, prior to the Severance Consent deeds being processed by the Municipality of Trent Hills. The new entrances must be installed meeting the requirements of the Trent Hills Entrance and Setback Policy, and a 911 number assigned. Further entrance details (culvert, ditching, brushing, etc., if required) will be provided by Public Works staff, upo

Zoning Amendment Application C20/2021 Be it resolved that Zoning Amendment Application C20/2021, William Moroz, with respect to property located in Concession 12, Part of Lot 21, 531 Concession Road 13 East, Roll # 14 35 229 050 14600 0000, former Township of Percy, to rezone the severed portion from Severance Consent Application B29/2021 to Rural Residential, be approved. And that Zoning Amendment Application C20/2021, William Moroz, with respect to property located in Concession 12, Part of Lot 21, 531 Concession Road 13 East, Roll # 14 35 229 050 14600 0000, former Township of Percy, to rezone the severed portion from Severance Consent Application B30/2021 to Rural Residential and Environmental Protection, be approved.

Be it resolved that the Staff Recommendation with respect to Consent Agenda Item 9b) be adopted as printed.

Be it resolved that the correspondence dated March 11, 2022 and April 6, 2022 from the Executive of the Campbellford Cougars re: Request to Waive Rental Fees for the Use of the Campbellford Ball Diamond be received. That, notwithstanding that the organization does not meet the eligibility criteria of having been in existence for a minimum of one year pursuant to In-kind Contributions/Subsidy Request from Community Organizations Policy POL-REC-001, the Request to Waive Rental Fees for the Use of the Campbellford Ball Diamond be approved to waive 50% of the Rental Fees to a maximum of $1,500.00, on a one-time basis given that it is the Inaugural season. And that the applicant be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the correspondence dated March 10, 2022 from Warkworth residents re: Neighbours' Submission for Permit Application - Warkworth Music Festival be received and considered in conjunction with the Warkworth Music Festival 2022 application.

Be it resolved that the correspondence dated March 14, 2022 from Graham Kechnie and Andraya Frith re: Pool Fence By-law Exemption Request - Hoard's Church Road be received. And that the Director of Planning & Development bring forward a report, with a recommendation on the Pool Fence By-law Exemption Request, to the April 26, 2022 Council meeting.

Be it resolved that the correspondence dated March 28, 2022 from Lee Matthews, Co-Chair, Trent Hills Pride Committee re: Request to Proclaim June as Pride Month be received. That, pursuant to Proclamations Policy #POL-ADM-007, June be proclaimed Pride Month, and posted on the Municipality's website. And that the request to raise the Pride Flag for Pride Month in Campbellford, Warkworth and Hastings be approved.

Be it resolved that: By-law No. 2022-028: A By-law to Establish Tax Rates and to Provide for the Levy and Collection of Municipal, County and Education Taxes for the Year 2022. By-law No. 2022-029: A By-law to Delegate Authority during the Restricted Acts After Nomination Day (Lame Duck) Period for 2022. By-law No. 2022-030: A By-Law to Regulate the Place and Use of Election Signs within the Municipality of Trent Hills and to Amend By-Law No. 2008-33 and to Repeal by-law No. 2018-034- (Election Sign By-law). By-law No. 2022-031: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 12, Part of Lot 21, 531 Concession Road 13 East, former Township of Percy, Municipality of Trent Hills, County of Northumberland. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:48 a.m. to discuss:  Technical information with financial implications (User Fees)  Labour relations/employee negotiations (Succession Planning)

Be it resolved we do now rise at 11:45 a.m. and report on Closed Session Items 13: b) Technical information with financial implications (User Fees) c) Labour relations/employee negotiations (Succession Planning)

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer and Peter Burnett, Community Recreation Officer re: Technical information with financial implications (User Fees) be received.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Succession Planning) be received.

Be it resolved that By-law No. 2022-032: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, April 12, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:48 a.m.