Council

Be it resolved that the agenda for the Council meeting of March 22, 2022 be received and adopted.

Be it resolved that the minutes of the Council meeting held on March 8, 2022 be received and adopted as presented.

Be it resolved that the minutes of the:  Public Hearings/Public Meetings meeting held March 1, 2022;  Community Development Advisory Committee meeting held on March 15, 2022 be received.

Be it resolved, pursuant to Community Development Advisory Committee Motion No. CDA-220315-5, that an application to the Ontario Trillium Foundation Community Building - Capital Stream be submitted for a permanent public washroom in Warkworth.

Be it resolved that Staff Report FIN-2022-007, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Audit Planning Report and Engagement Letter be received for information. That the Mayor and Deputy Mayor execute the Audit Planning Report for the year ending December 31, 2021 on behalf of Council. That the Director of Finance/Treasurer execute the Engagement Letter for the year ending December 31, 2021. And that the Municipal Audit Firm be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2022-008, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Annual Report-Building Permit Fees and Costs be received for information.

Be it resolved that Staff Report THF 2022-04, Tim Blake, Fire Chief re: Fire Department Monthly Report February 2022 be received for information.

Be it resolved that Staff Report PWK-2022-06, Neil Allanson, Manager of Roads and Urban Services re: Award of Tender ITT-PWK-FLT 2022-03 - Diesel Tandem Plow Truck be received for information. That the bid from Rush Truck Centres of Canada for Tender ITT-PWK-FLT 2022-03 for one 2022 Diesel Powered Tandem Truck Complete with Fully Detached Snow Plow Harness, Two Way Plow, Full Floating Wing and All Season Dump Body/Spreader be accepted at their bid price of $360,102.01plus HST. That a 1998 Single Axle Plow/Sander, FLT31898, be declared surplus and be disposed of through public auction, utilizing GovDeals.ca. And that all bidders be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report REC-2022-02, Peter Burnett, Community Recreation Officer re: Outdoor Pool Operating Agreement 2022 be received for information. That the annual agreement with YMCA Northumberland for the operation of the outdoor pool in Campbellford for the amount of $23,215.00 be approved, and funded from the approved 2022 Parks and Recreation Operations Budget. And that YMCA Northumberland be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report EDC-2022-08, Kira Mees, Community Development Officer re: Community Improvement Plan application - 50 Front Street N, Campbellford be received for information. That the Community Improvement Plan application funding request from Pamela McEvoy, tenant of 50 Front Street N, Campbellford be approved to an upset limit of $3,250. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature

Be it resolved that Staff Report EDC-2022-09, Kira Mees, Community Development Officer re: Community Improvement Plan application - 9 Front Street E, Hastings be received for information. That the Community Improvement Plan application funding request from 12872269 Canada Inc. (Hammad Arif), owner of 9 Front Street E, Hastings, be approved to an upset limit of $30,000. That the Treasurer be authorized to transfer the required funds from the Community Improvement Plan program reserve fund. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature

Be it resolved that Staff Report EDC-2022-10, Kira Mees, Community Development Officer re: Active Transportation Fund Grant Application be received for information. And that an application in the amount of $25,000 be submitted to the Infrastructure Canada's Active Transportation Fund for a Trent Hills' Trails and Active Transportation Plan in advance of the March 31, 2022 deadline.

Be it resolved that Staff Report PLN-2022-13, Liz Stillman, Planning Coordinator re: Severance Consent Application B01/2022, Concession 14, Part of Lot 10, Timberlane Drive, former Township of Seymour - 1087086 Ontario Inc. (Berardo Mascioli), be received for information. That Severance Consent Application B01/2022, 1087086 Ontario Inc. (Berardo Mascioli), with respect to property located in Concession 14, Part of Lot 10, Timberlane Drive, Roll # 14 35 134 100 17505 0000, former Township of Seymour, for a lot line adjustment / lot addition, for application to sever one parcel being approximately 417 square metres / 0.103 acres acres (vacant land), in which the severed portion will merge with the adjacent lands to the south, being Concession 14, Part of Lot 10, Timberlane Drive, Roll # 14 35 134 100 17500 0000, former Township of Seymour, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the severed parcel, being a portion of Concession 14, Part of Lot 10, Timerberlane Drive, known as Roll No. 14 35 134 100 17505 0000, shall be conveyed to and consolidated with the adjacent parcel to the south, being Concession 14, Part of Lot 10, Timberlane Drive, known as Roll No. 14 35 134 100 17500 0000, former Township of Seymour, Municipality of Trent Hills, and that the severed parcel and adjacen

Be it resolved that Staff Report PLN-2022-14, Liz Stillman, Planning Coordinator re: Severance Consent Application B02/2022, Concession 7, Part of Lot 8, County Road 30 / 308 Bridge Street West, former Township of Seymour / former Town of Campbellford - Sauzan Kourdi / Alziadeh Land Development Corp., be received for information. That Severance Consent Application B02/2022, Sauzan Kourdi / Alziadeh Land Development Corp., with respect to property located in Concession 7, Part of Lot 8, County Road 30, Roll # 14 35 134 010 01305 0000, former Township of Seymour, for a lot line adjustment / lot addition, for application to sever one parcel being approximately 0.73 acres (vacant land), in which the severed portion will merge with the adjacent lands to the north, being Concession 7, Part of Lot 8, 308 Bridge Street West, Roll # 14 35 100 060 19100 0000, former Town of Campbellford, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the severed parcel, being a portion of Concession 7, Part of Lot 8, County Road 30, known as Roll No. 14 35 134 010 01305 0000, shall be conveyed to and consolidated with the adjacent parcel to the north, being Concession 7, Part of Lot 8, 308 Bridge Street West, known as Roll No. 14 35 100 060 19100 0000, former Town of Campbellford, Municipality of Trent Hills,

Be it resolved that Staff Report PLN-2022-15, Liz Stillman, Planning Coordinator re: Severance Consent Application B03/2022, Concession 7, Part of Lot 8, 6342 County Road 30 / 308 Bridge Street West, former Township of Seymour / former Town of Campbellford - Owen Umbel and Tanya Bohrson / Alziadeh Land Development Corp., be received for information. That Severance Consent Application B03/2022, Owen Umbel and Tanya Bohrson / Alziadeh Land Development Corp., with respect to property located in Concession 7, Part of Lot 8, 6342 County Road 30, Roll # 14 35 134 010 01400 0000, former Township of Seymour, for a lot line adjustment / lot addition, for application to sever one parcel being approximately 1.08 acres (vacant land), in which the severed portion will merge with the adjacent lands to the north, being Concession 7, Part of Lot 8, 308 Bridge Street West, Roll # 14 35 100 060 19100 0000, former Town of Campbellford, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the severed parcel, being a portion of Concession 7, Part of Lot 8, 6342 County Road 30, known as Roll No. 14 35 134 010 01400 0000, shall be conveyed to and consolidated with the adjacent parcel to the north, being Concession 7, Part of Lot 8, 308 Bridge Street West, known as Roll No. 14 35 100 060 19100 0000, former Town

Be it resolved that Staff Report PLN-2022-16, Liz Stillman, Planning Coordinator re: Minor Variance Application A01/2022, Concession 10, Part of Lot 17, Concession Road 11 East, former Township of Percy - Kathleen Wilkinson and Ken Brock, be received for information. That Minor Variance Application A01/2022, Kathleen Wilkinson and Ken Brock, with respect to property located in Concession 10, Part of Lot 17, Concession Road 11 East, former Township of Percy, Roll # 14 35 229 050 08400 0000, to permit the construction of a new residential dwelling and accessory building on the subject property, with a reduction in the Minimum Distance Separation (MDS) to 600 feet, to the adjacent livestock barns to the north and to the east, be approved.

Be it resolved that Staff Report PLN-2022-17, Liz Stillman, Planning Coordinator re: Minor Variance Application A02/2022, Concession 11, Part of Lot 21, 51 Pine Grove Road, former Township of Seymour - Richard Barnaba, be received for information. That Minor Variance Application A02/2022, Richard Barnaba, with respect to property located in Concession 11, Part of Lot 21, 51 Pine Grove Road, former Township of Seymour, Roll # 14 35 134 060 12746 0000, to permit the reduction in the minimum side yard setback from 6 metres (19.69 feet) to 3.96 metres (12.99 feet), for a single family residential dwelling be approved.

Be it resolved that Staff Report PLN-2022-18, Liz Stillman, Planning Coordinator re: Minor Variance Application A03/2022, Concession 12, Part of Lot 13, Lot 27, Plan 581, 168 Lakeview Drive, former Township of Seymour - Craig and Carol Baxter / John Taylor, be received for information. That Minor Variance Application A03/2022, Craig and Carol Baxter / John Taylor, with respect to property located in Concession 12, Part of Lot 13, Lot 27, Plan 581, 168 Lakeview Drive, former Township of Seymour, Roll # 14 35 134 020 17139 0000, to permit the reduction in the distance between the accessory building (sauna shed) and the main structure (residential dwelling), from 1.5 metres (4.92 feet) to 1.0 metre (3.28 feet) be approved. And that Minor Variance Application A03/2022, Craig and Carol Baxter / John Taylor, with respect to property located in Concession 12, Part of Lot 13, Lot 27, Plan 581, 168 Lakeview Drive, former Township of Seymour, Roll # 14 35 134 020 17139 0000, to permit the reduction in the minimum side yard setback for the accessory building (sauna shed) from 1.2 metres (3.93 feet) to 0.4 metres (1.31 feet) be approved.

Be it resolved that Staff Report PLN-2022-19, Jim Peters, Director of Planning & Development re:1881566 Ontario Limited (Orchard Hill Development) - exemption from the condominium approval process, be received for information. That an exemption from the condominium approval process for 1881566 Ontario Limited - Orchard Hill Development, on the basis that the full development was considered under the public process of the Planning Act in 2008, be approved. And that 1881566 Ontario Limited (Orchard Hill Development), be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2022-20, Liz Stillman, Planning Coordinator re: Assumption of a portion of a road(s) into the Municipal Road System - 6th Line West, be received for information. That the lands described as Part of Lot 2, Concession 5, being Part 2 on Plan 39R-14364, a portion of the 6th Line West, former Township of Seymour, be established and assumed into the Trent Hills municipal road system. That the Applicants' solicitors shall be responsible to see to the registration of the Transfer and Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the conveyed land(s) for road widening with the travelled road as one Property Identifier Number (PIN) to the satisfaction of the Municipality. That the Applicants' solicitors shall be responsible to see to the registration of the certified copy of the By-law as approved by Council. And that the appropriate By-law(s) be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2022-04, Doug Irwin, Director of Legislative Services/Clerk re: Request for Exemption - Section 7.1 of Refreshment Vehicle By-law No. 2021-006 - J's Place Chip Truck be received for information. That, in recognition of the historical use by J's Place Chip Truck, an Exemption to Section 7.1 of Refreshment Vehicle By-law No. 2021-006 be granted for J's Place Chip Truck to continue to operate at the corner of County Road 29 and County Road 30. That provided all other required provisions of the Refreshment Vehicle By-law continue to be met, the Exemption for J's Place Chip Truck to operate at the corner of County Road 29 and County Road 30 be granted for the period of time that Denise Gould remains the owner of J's Place Chip Truck. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the verbal information presented by Deputy Mayor Metcalf re: Bridge Street South & Bay Street, Hastings - Pedestrian Crossing be received. And Whereas at its meeting of November 17, 2020, Council received Staff Report PWK-2020-21 re: Bridge Street South & Bay Street, Hastings - All Way Stop Control Warrant Study. And Whereas an All Way Stop Control was not installed at the intersection of Bridge Street South and Bay Street, Hastings, as it did not meet the minimum warrants, at that time, under the Ontario Traffic Manual Book 5. And Whereas significant residential development has occurred and is proposed on the east side of Bridge Street South, Hastings. And Whereas Active Transportation, being any self-propelled, human-powered mode of transportation, including walk, running and bicycling, is encouraged. And Whereas the Hastings Field House, including indoor and outdoor activity and sport, is located on the west side of Bridge Street South, Hastings. And Whereas the current parks and play structures are located on the west side of Bridge Street South, Hastings. And Whereas the only full access sidewalk crossing of the Trent River bridge is located on the west side of Bridge Street South. And Whereas it is imperative to establish a safe and accessible pedestrian crossing of Bridge Street South, Hastings. Now Therefore be it resolved that staff bring forward a report, no later than June 2022, outlining various options for the creation and installation of a sa

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 9b) to 9e) be adopted as printed.

Be it resolved that the correspondence dated March 11, 2022 from the Executive of the Campbellford Cougars re: Request to Waive Rental Fees for the Use of the Campbellford Ball Diamond be received. That the request to waive rental fees for the use of the Campbellford Ball Diamond from the Campbellford Cougars be

Be it resolved that the Special Event Application from Campbellford Memorial Hospital Foundation re: Annual Ranney Gorge Run, May 1, 2022 be received. That the temporary road closure of Saskatoon Avenue from Trent Drive to Ferris Park on Sunday, May 1, 2022 from 7:00 a.m. to 2:00 p.m. to hold the Campbellford Memorial Hospital Foundation Annual Ranney Gorge Run be approved. That the approval is subject to all Federal, Provincial, Haliburton, Kawartha, Pine Ridge (HKPR) District Health Unit guidelines and regulations that may be in effect at the time of the event. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from The Bridge Hospice re: Spring Walk down Memory Lane, May 7, 2022 be received. That the request to waive fees for the Washroom Facility Use at the Warkworth Arena on May 7, 2022 for the Spring Walk down Memory Lane be approved in the amount of $224.00 plus HST, and documented as an in-kind contribution pursuant to In-kind Contributions/Subsidy Request from Community Organizations Policy No. POL-REC-001. That the applicant submit a Certificate of Insurance demonstrating the required insurance coverage a minimum of two weeks before the event. That the approval is subject to all Federal, Provincial, Haliburton, Kawartha, Pine Ridge (HKPR) District Health Unit, and Municipal guidelines and regulations that may be in effect at the time of the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Special Event Application from the Warkworth Lilac Festival Committee re: Warkworth Lilac Festival, May 28-29, 2022 be received. That the Special Event is subject to all Federal, Provincial, Haliburton, Kawartha, Pine Ridge (HKPR) District Health Unit guidelines and regulations that may be in effect at the time of the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2022-012: A By-law to authorize execution of a Community Improvement Plan Program Agreement between The Corporation of the Municipality of the Trent Hills and Rx Guardian Drugmart -Tenant of 16 Grand Road, Campbellford. By-law No. 2022-023: A By-law for establishing and assuming a municipal highway, Being Part of Lot 2, Concession 5, being Part 2 on Plan 39R-14364, a portion of the 6th Line West, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2022-024: A By-law to Authorize a Bank Loan Agreement. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2022-025: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 22, 2022 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:07 a.m.