Council

Be it resolved that the agenda for the Council meeting of January 19, 2021 be received and adopted, and that the correspondence dated January 18, 2021 from Nancy Allanson, Executive Director, Trent Hills Chamber of Commerce re: Comments with respect to Agenda Items 8p) and 12f) - Refreshment Vehicle Licensing be received.

Be it resolved that the minutes of the Council meeting held on December 15, 2020 be received and adopted as presented.

Be it resolved that the notes of the Special Council meeting held on December 17, 2020 be received.

Be it resolved that the minutes of the Public Hearings/Public Meetings meeting held on January 12, 2021 be received.

Be it resolved that Staff Report FIN-2021-001, Valerie Nesbitt, Director of Finance/Treasurer re: Capital Construction Financing-Trent Hills Emergency Services Base be received for information. That the Director of Finance/Treasurer submit an application and negotiate a financing agreement with Ontario Infrastructure and Lands Corporation (OILC) that provides long term borrowing in the amount of $ 4,205,732 from OILC in respect to the municipal share of the capital construction of the Trent Hills Emergency Services Base. And that the appropriate By-Law be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2021-002, Valerie Nesbitt, Director of Finance/Treasurer, re: 2021 Campbellford BIA Budget be received for information. That the 2021 Campbellford BIA (CBIA) Budget in the amount of $ 40,600 be approved. And that the tax levy amount of $ 40,000 for the Campbellford BIA be recovered from members within the CBIA boundary.

Be it resolved that Staff Report EDC-2021-01, Kira Mees, Community Development Officer re: Trent Hills Chamber of Commerce - Fee for Service Agreement be received for information. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report EDC-2021-02, Kira Mees, Community Development Officer re: Rural Economic Development (RED) Fund Application be received for information. And that a RED Application be submitted for the Pole Mounted Christmas Lights project in Hastings.

Be it resolved that Staff Report THF 2021-01, Tim Blake, Fire Chief re: Fire Department Monthly Report December 2020 be received for information.

Be it resolved that Staff Report THF 2020-01,Tim Blake, Fire Chief re: Award of RFP-THFD-2020-01 Supply and Delivery of Fire Pumper-Tanker Truck be received for information. That the bid from Commercial Emergency Equipment for RFP-THFD-2020-01 for the supply and delivery of a Fire Pumper/Tanker Truck be accepted at their bid price of $424,996.00 plus HST. And that all bidders be advised of Council's decision under the Fire Chief's signature.

Be it resolved that Staff Report PWK-2021-01, Neil Allanson, Manager of Roads and Urban Services re: Winter Control Quality Standards Policy POL-PWK-001 be received for information.

Be it resolved that Staff Report CAO-2021-01, Lynn Phillips, Chief Administrative Officer re: Trent Hills Road Audit Final Report be received for information.

Be it resolved that Staff Report CAO-2021-02, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report - December 31, 2020 be received for information.

Be it resolved that Staff Report PLN-2021-01, Liz Stillman, Planning Coordinator re: Severance Consent Application B38/2020, Concession 4, Part of Lots 6 and 7, 5th Line West, former Township of Seymour - Izaak and Annie Monster, be received for information. That Severance Consent Application B38/2020, Izaak and Annie Monster, with respect to property located in Concession 4, Part of Lots 6 and 7, 5th Line West, Roll # 14 35 134 080 22700 0000, former Township of Seymour , for application to sever one (1) new parcel, being approximately 1.25 acres (vacant land), from approximately 122.950 acres, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for determining an approved location(s) for a residential entrance for the proposed retained parcel. That a parcel of land measuring 33 feet wide along the frontage of the severed and retained lands, as measured from the centreline of the travelled road, for road widening purposes be dedicated (in the form of a registered deed) in favour of th

Be it resolved that Staff Report PLN-2021-02, Liz Stillman, Planning Coordinator re: Severance Consent Applications B39/2020 and B40/2020 and Zoning Amendment Application C18/2020, Concession 8, Part of Lots 8 and 9, 415 Concession Road 8 West, former Township of Percy - Jared and Christina Foster, be received for information. Severance Consent Application B39/2020 That Severance Consent Application B39/2020, Jared and Christina Foster, with respect to property located in Concession 8, Part of Lots 8 and 9, 415 Concession Road 8 West, Roll # 14 35 229 040 12500 0000, former Township of Percy , for application to sever one (1) new parcel, being approximately 2.02 acres (vacant land), from approximately 37.16 acres, for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for determining an approved location(s) for a residential entrance. That a

Severance Consent Application B40/2020 Be it resolved that Severance Consent Application B40/2020, Jared and Christina Foster, with respect to property located in Concession 8, Part of Lots 8 and 9, 415 Concession Road 8 West, Roll # 14 35 229 040 12500 0000, former Township of Percy, for application to sever one (1) new parcel, being approximately 2.98 acres (vacant land), from approximately 37.16 acres, for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant rezone the severed parcel to conform to the Municipality of Trent Hills Zoning By-law 2010-105. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for determining an approved location(s) for a residential entrance. That a parcel of land measuring 33 feet wide along the frontage of the severed and retained lands, as measured from the centreline of the travelled road, for road widening purposes be dedicated (in the form of a registered deed) in favour of the Municipality and conveyed at no cost to the Municipality. This requirement

Zoning Amendment Application C18/2020 Be it resolved that Zoning Amendment Application C18/2020, Jared and Christina Foster, with respect to property located in Concession 8, Part of Lots 8 and 9, 415 Concession Road 8 West, Roll # 14 35 229 040 12500 0000, former Township of Percy, to rezone the severed portions from Severance Consent Applications B39/2020 and B40/2020, to Rural Residential, Environmental Protection and Environmentally Sensitive, be approved.

Be it resolved that Staff Report PLN-2021-03, Liz Stillman, Planning Coordinator re: Severance Consent Application B41/2020, Concession 12, Part of Lot 18, 12th Line East, former Township of Seymour - Barbara McConnell (Ashley Fletcher), be received for information. That Severance Consent Application B41/2020, Barbara McConnell (Ashley Fletcher), with respect to property located in Concession 12, Part of Lot 18, 12th Line East, Roll # 14 35 134 070 05502 0000, former Township of Seymour, for application to sever one (1) new parcel, being approximately 1.61 acres (vacant land) from approximately 3.22 acres (vacant land), for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for determining an approved location(s) for a residential entrance. That a parcel of land measuring 33 feet wide along the frontage of the severed and retained lands, as measured from the centreline of the travelled road, for road widening purposes be dedicated (in the form of a regis

Be it resolved that Staff Report PLN-2021-04, Liz Stillman, Planning Coordinator re: Severance Consent Application B42/2020, Concession 12, Part of Lot 20, 1 Rego Road / 955 Crowe River Road, former Township of Seymour - Rick and Evelyn Ketcheson / Toni and Timothy McConnell, be received for information. That Severance Consent Application B42/2020, Rick and Evelyn Ketcheson / Toni and Timothy McConnell, with respect to property located in Concession 12, Part Lot 20, 1 Rego Road, Roll # 14 35 134 070 17001 0000, former Township of Seymour, and Concession 12, Part Lot 20, 955 Crowe River Road, Roll # 14 35 134 070 17010 0000, former Township of Seymour, for application to sever one parcel being approximately 2.0 acres (vacant land) from Concession 12, Part of Lot 20, 1 Rego Road, in which the severed portion will merge with the adjacent lands, being Concession 12, Part of Lot 20, 955 Crowe River Road, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office; That the merger of the severed parcel, being a portion of Concession 12, Part Lot 20, 1 Rego Road, known as Roll No. 14 35 134 070 17001 0000, shall be conveyed to and merge with the neighbouring property in Concession 12, Part Lot 20, 955 Crowe River Road, known as Roll No. 14 35 134 070 17010 0000, former Township of Seymour, Municipality of Tr

Be it resolved that Staff Report PLN-2021-05, Liz Stillman, Planning Coordinator re: Severance Consent Application B43/2020, Concession 4, Part of Lots 17 and 18, Greenly Road, former Township of Percy - Carole Dove and Louis Bergeron, be received for information. That Severance Consent Application B43/2020, Carole Dove and Louis Bergeron, with respect to property located in Concession 4, Part Lot 17, Greenly Road, Roll # 14 35 229 060 15210 0000, former Township of Percy, and Concession 4, Part Lot 18, Greenly Road, Roll # 14 35 229 060 15300 0000, former Township of Percy, for application to sever one parcel being approximately 0.32 acres (vacant land) from Concession 4, Part of Lot 17, Greenly Road, in which the severed portion will merge with the adjacent lands, being Concession 4, Part of Lot 18, Greenly Road, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office; That the merger of the severed parcel, being a portion of Concession 4, Part Lot 17, Greenly Road, known as Roll No. 14 35 229 060 15210 0000, shall be conveyed to and merge with the neighbouring property in Concession 4, Part Lot 18, Greenly Road, known as Roll No. 14 35 229 060 15300 0000, former Township of Percy, Municipality of Trent Hills, and that the appropriate merging statement appear on the deed. That the applicant prov

Be it resolved that Staff Report PLN-2021-06, Liz Stillman, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - Mack Trail, former Township of Seymour, be received for information. That the lands described as Part of Lot 18, Concession 14, being Part 1 on Plan 39R-14120, a portion of Mack Trail, former Township of Seymour, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2021-001, Doug Irwin, Director of Legislative Services/Clerk re: Refreshment Vehicle Licensing be received for information. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) to 10e) be adopted as printed.

Be it resolved that the correspondence dated December 9, 2020 from Jennifer Marshall, Chair, Trent Hills Public Library Board re: Amendment to Memorandum of Understanding be received. That the Chief Administrative Officer develop and execute an amendment to the Memorandum of Understanding between The Corporation of the Municipality of Trent Hills and the Trent Hills Public Library Board for the inclusion of Information Technology (IT) services. And that the Trent Hills Public Library Board be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2021-001: A By-law to Provide for an Interim Tax Levy; Payment of Taxes by Instalment; Penalty and Interest on Tax Arrears. By-law No. 2021-002: A By-law to Authorize Temporary Borrowing from Time to Timeto Meet Current Expenditures During the Fiscal Year Ending December 31, 2021 (Temporary Borrowing By-law). By-law No. 2021-003: A By-law to Authorize Execution of an Agreement between The Corporation of the Municipality of Trent Hills and Trent Hills and District Chamber of Commerce and Repeal By-law No. 2015-126. By-law No. 2021-004: A By-law to Authorize the Execution of a Transfer Payment Agreement between Her Majesty the Queen in right of Ontario, as represented by the Minister of Transportation for the Province of Ontario and The Corporation of the Municipality of Trent Hills. By-law No. 2021-005: A By-law to Provide for Remuneration and Expenses for Members of Council and to Repeal By-law No. 2018-105 (Remuneration and Expenses By-law). By-law No. 2021-007: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 8, Part of Lots 8 and 9, 415 Concession Road 8 West, former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2021-008: A By-law for establishing and assuming a municipal highway, Being Part of Lot 18, Concession 14, being Part 1 on

Deputy Mayor Michael Metcalf Disclosed an Disqualifying Interest with respect to Item 8p) Report CLK-2021-001 re: Refreshment Vehicle Licensing and Item 12f) By-law No. 2021-006: A By-law to License and to Regulate Refreshment Vehicles in the Municipality of Trent Hills and to Repeal By-law Nos. 2005-35 2017-36, 2020-002 and 2020-046 (Refreshment Vehicle By-law), as Refreshment Vehicle Licensing decisions have the potential to directly affect the way in which a division of his business is run. Deputy Mayor Metcalf turned off his video and did not participate in the discussion or vote on the matter. Be it resolved that By-law No. 2021-006: A By-law to License and to Regulate Refreshment Vehicles in the Municipality of Trent Hills and to Repeal By-law Nos. 2005-35 2017-36, 2020-002 and 2020-046 (Refreshment Vehicle By-law) be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2021-010: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, January 10, 2021 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:02 a.m.