Council

Be it resolved that the agenda for the Council meeting of December 1, 2020 be received and adopted.

Be it resolved that the minutes of the Council meeting held on November 17, 2020 be received and adopted as presented.

Be it resolved that the minutes of the :  Community Development Advisory Committee meeting held on November 18, 2020; and  Heritage Advisory Committee meeting held on November 25, 2020 be received.

Be it resolved, pursuant Heritage Advisory Committee Motion No. HAC-201125-5, that the legal description as set out in the Town of Campbellford By-law 1989-66 be amended to Part Lot 4, Block B, Plan 112 Campbellford, Part Lot 5, Block B, Plan 112 Campbellford, as set out in Parcel Identifier Number 51200-0271 (LT), through the preparation of a new by-law, in order to clear the cloud on title of other properties located within Lot 4, Block B, Plan 112. And that Paul Smith Professional Corporation register the replacement by-law at their expense to resolve the title issues.

Be it resolved that Staff Report FIN-2020-024, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Draft Municipal Budget be received for information.

Be it resolved that Staff Report FIN-2020-025, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Draft Water and Wastewater Budget be received for information.

Be it resolved that Staff Report FIN-2020-026, Valerie Nesbitt, Director of Finance/Treasurer re: Procurement Policy be received for information. That Policy No. POL-FIN-010 - Procurement Policy, as attached to Staff Report FIN-2020-026, be adopted. And that the appropriate By-Law to repeal By-Law 2015-59 re Procurement Policies and Procedures be brought forward for Council’s consideration.

Be it resolved that Staff Report FIN-2020-027, Valerie Nesbitt, Director of Finance/Treasurer re: Financing re Doxsee Avenue Infrastructure Renewal Project be received for information. That an amount of $ 100,000 be transferred from the Water Reserve to fund the unfinanced capital portion of the project related to Water. That an amount of $ 275,000 be transferred from the Wastewater Reserve to fund the unfinanced capital portion of the project related to Wastewater. That an amount of $ 461,210.21 for the Roads and Storm Sewer portion of the project be financed by the Municipality of Trent Hills as outlined in the Internal Loan Terms & Conditions dated December 1, 2020, attached as Appendix C to Staff Report FIN-2020-027. And that the appropriate By-Law be brought forward for Council's consideration.

Be it resolved that Staff Report PWK-2020-26, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Nappan Island Bridge Replacement - Construction Tender Award be received for information. That the bid from National Structures 2011 Inc. for Tender TH 2020-007 Nappan Island Bridge Replacement be accepted at their bid price of $1,693,474.20 plus HST. That the Clerk execute the appropriate contract documents with National Structures 2011 Inc. And that all bidders be advised of Councils decision under the General Manager of Infrastructure and Public Works Administration's signature.

Be it resolved that Staff Report EDC-2020-12, Kira Mees, Community Development Officer re: IncrEdible Trent Hills Community Garden - New Site be received for information. That the appropriate By-law be brought forward to repeal By-law No. 2020-052 which authorized an agreement with IncrEdible Trent Hills for Lease of 39 Queen Street, Campbellford (Campbell Park). That a Lease Agreement between the Municipality and IncrEdible Trent Hills for use of a portion of the property located at Alma Street and Simpson Street as a community garden be brought forward for Council's consideration. And that IncrEdible Trent Hills be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2020-13, Kira Mees, Community Development Officer re: Community Improvement Plan Application - 65 Bridge Street East, Campbellford be received for information. That the Community Improvement Plan application funding request from Community Living Brighton Campbellford for 65 Bridge Street East be approved to an upset limit of $6,363. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2020-47, Liz Stillman, Planning Coordinator re: Severance Consent Applications B31/2020 and B32/2020, Part of Lots 19 and 20, Concession 7, 618 Godolphin Road - Bill Merrill, be received for information. Severance Consent Application B31/2020 That Severance Consent Application B31/2020, Bill Merrill, with respect to property located in Concession 7, Part of Lots 19 and 20, 618 Godolphin Road, Roll # 14 35 229 060 13600 0000 and 14 35 229 060 14800 0000, former Township of Percy , for application to sever one (1) new parcel, being approximately 15 acres (with the existing residential dwelling and outbuildings), from approximately 88.7 acres, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for determining an approved location(s) for a residential entrance for the proposed retained parcel. That a parcel of land measuring 33 feet wide along the frontage of the severed and retained lands, as measured from the centreline of the travelled road, for roa

Severance Consent Application B32/2020 Be it resolved that Severance Consent Application B32/2020, Bill Merrill, with respect to property located in Concession 7, Part of Lots 19 and 20, 618 Godolphin Road, Roll # 14 35 229 060 13600 0000 and 14 35 229 060 14800 0000, former Township of Percy, for application to sever one (1) new parcel, being approximately 15 acres (vacant land), from approximately 88.7 acres, for residential building purposes, be approved with the following conditions: That $1,000.00 for each new vacant building lot created, is paid cash-in-lieu of parkland pursuant to Section 53 of the Planning Act, RSO 1990, as amended, and the Municipality of Trent Hills By-law 2001-47. That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant meet all the requirements of the Municipality of Trent Hills Public Works Department, for determining an approved location(s) for a residential entrance. That a parcel of land measuring 33 feet wide along the frontage of the severed and retained lands, as measured from the centreline of the travelled road, for road widening purposes be dedicated (in the form of a registered deed) in favour of the Municipality and conveyed at no cost to the Municipality. This requirement must be addressed to the satisfaction of the Public Works Department and may be determined to be unnecessary

Be it resolved that Staff Report PLN-2020-48, Liz Stillman, Planning Coordinator re: Severance Consent Application B33/2020, 196 Centennial Lane / 198 Centennial Lane - Mark and Roxanne O'Dell / Brad and Linda Gay, be received for information. That Severance Consent Application B33/2020, Mark and Roxanne O'Dell / Brad and Linda Gay, with respect to property located at 196 Centennial Lane / 198 Centennial Lane, former Township of Seymour, Roll # 14 35 134 090 20000 0000 and Roll # 14 35 134 090 20100 0000, to recreate two separate parcels which have merged in title, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant provide a registerable description under the requirements of the Land Titles Act / Registry Act. That the applicant provides two copies of a registered survey of the subject property, prior to the issuance of the Certificate of Consent. That the initial deed, due to severance, be prepared in the name of the current owner(s) of the severed property who have applied for the consent. Any subsequent transfer from the original to a third party is to be properly registered at the Land Registry Office. If all conditions of this decision have been fulfilled within one year of the date on the "Notice of Decision", and all authorities concerned have so notified the Munici

Be it resolved that Staff Report PLN-2020-49, Liz Stillman, Planning Coordinator re: Severance Consent Application B34/2020, 143 Godolphin Road / 131 Godolphin Road - Anne Wheatley and Catherine Rae, be received for information. That Severance Consent Application B34/2020, Anne Wheatley and Catherine Rae, with respect to property located in Concession 4, Part Lot 17, 143 Godolphin Road, Roll # 14 35 229 060 08920 0000, former Township of Percy, and Concession 4, Part Lot 17, 131 Godolphin Road, Roll # 14 35 229 060 08919 0000, former Township of Percy, for application to sever one parcel being approximately 1.95 acres from Concession 4, Part of Lot 17, 143 Godolphin Road, in which the severed portion will merge with the adjacent lands, being Concession 4, Part of Lot 17, 131 Godolphin Road, be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office; That the merger of the severed parcel, being a portion of Concession 4, Part Lot 17, 143 Godolphin Road, known as Roll No. 14 35 229 060 08920 0000, shall be conveyed to and merge with the neighbouring property in Concession 4, Part Lot 17, 131 Godolphin Road, known as Roll No. 14 35 229 060 08919 0000, former Township of Percy, Municipality of Trent Hills, and that the appropriate merging statement appear on the deed. That the applicant provide a registe

Be it resolved that Staff Report PLN-2020-50, Liz Stillman, Planning Coordinator re: Severance Consent Application B37/2020, 452 Grand Road / Grand Road - 2655294 Ontario Ltd. (Faisal Zafar) and 2260384 Ontario Inc. (Hardeep Singh), be received for information. That Severance Consent Application B37/2020, 2655294 Ontario Ltd. (Faisal Zafar) and 2260384 Ontario Inc. (Hardeep Singh), with respect to property located at 452 Grand Road / Grand Road, former Township of Seymour, Roll # 14 35 134 080 28600 0000 and Roll # 14 35 134 010 00403 0000, to create a drainage easement over Parts 3 and 4, Plan 39R-14162 to benefit Part 1, 39R-14162 , be approved with the following conditions: That all taxes on the subject properties be paid in full, including any tax installment(s) due within the month of receipt of the severance consent deed(s) for processing at the municipal office. That the applicant provide a registerable description under the requirements of the Land Titles Act / Registry Act. That the applicant provides two copies of a registered survey of the subject property, prior to the issuance of the Certificate of Consent. That the Transfer of Easement (due to severance) be prepared in the name of the dominant tenement (2655294 Ontario Ltd.), as well as the servient tenement and easement lands (2260384 Ontario Inc). If all conditions of this decision have been fulfilled within one year of the date on the "Notice of Decision", and all authorities concerned have so notified the Mu

Be it resolved that Staff Report PLN-2020-51, Jim Peters, Director of Planning & Development re: Plumbing Permit and Inspection Services be received for information.

Be it resolved that Staff Report CAO-2020-22, Lynn Phillips, Chief Administrative Officer re: COVID-19 Resilience Infrastructure Stream Application be received for information. And that the Municipality of Trent Hills submit an application to the COVID-19 Resilience Infrastructure Stream for the municipal office renovation project in the amount of $120,507.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11b) to 11e) be adopted as printed.

Be it resolved that the correspondence dated November 19, 2020 from Nihad Terhzaz, Project Manager, Cegerco re: Rehabilitation of Campbellford Dam 11 - Request for Exemption from the Noise By-law for Night Work - Time Extension be received. That a previous exemption for night work for Campbellford Dam 11 was granted from September 17, 2020 to October 15, 2020, pursuant to Motion No. THC-200915-8, which has been deemed successful as it resulted in no concerns being received by the Municipality. That a previous exemption for night work for Campbellford Dam 11 from 21:00 (9:00 pm) to 02:00 (2:00 am) was granted from October 21, 2020 to February 28, 2021, pursuant to Motion No. THC-201020-33. That the request from Cegerco to modify the hours for the exemption for night work for Campbellford Dam 11 from 21:00 (9:00 pm) to 06:00 (6:00 am), effective December 7, 2020 to February 28, 2021, in accordance with Section 14 of the Trent Hills Noise By-law be approved. That notwithstanding the December 7, 2020 date, night works are only permitted to commence following Council's granting of an ex emption and Cegerco providing hand-delivered notice to those properties within and adjacent to the 350m radius line, as determined appropriate by the By-law Enforcement Officer. That in the event of demonstrated non-compliance to the identified parameters, the exemption may be revoked. That staff will advise Council in January with respect to the compliance of the exemption. And that the applicant

Be it resolved that the correspondence re: Bill 229: Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020 - Schedule 6 - Conservation Authorities Act  Correspondence dated November 16, 2020 from Rhonda Bateman, CAO/Secretary-Treasurer, Lower Trent Conservation  Correspondence dated November 18, 2020 from Jim Alyea, Chair, Lower Trent Conservation  Correspondence dated November 24, 2020 from Andy Mitchell, Chairman of the Board, Otonabee Conservation  Correspondence dated November 25, 2020 from Tim Pridduck, General Manager/Secretary-Treasurer, Crowe Valley Conservation be received for information.

Whereas the Province has introduced Bill 229, Protect, Support and Recover from COVID 19 Act - Schedule 6 – Conservation Authorities Act; Whereas the Legislation introduces a number of changes and new sections that could remove and/or significantly hinder the conservation authorities’ role in regulating development, permit appeal process and engaging in review and appeal of planning applications; Whereas municipalities rely on the watershed expertise provided by local conservation authorities to protect residents, property and local natural resources on a watershed basis by regulating development and engaging in reviews of applications submitted under the Planning Act; Whereas the changes allow the Minister to make decisions without Conservation Authority (CA) watershed data and expertise; Whereas the Legislation suggests that the Minister will have the ability to establish standards and requirements for non-mandatory programs which are negotiated between the conservation authorities and municipalities to meet local watershed needs; Whereas municipalities require a longer transition time to put in place agreements with conservation authorities for non-mandatory programs Whereas municipalities believe that the appointment of municipal representatives on CA Boards should be a municipal decision; and the Chair and Vice Chair of the CA Board should be duly elected; Whereas the changes to the ‘Duty of Members’ contradicts the fiduciary duty of a CA board member to represent the be

Be it resolved that: By-law No. 2020-092: A By-law to Appoint a Deputy Clerk and Repeal By-law No. 2017-105 . By-law No. 2020-093: A By-law to Repeal By-law 2015-59, Being a by-law to provide policies and procedures for the Procurement of goods and services. By-law No. 2020-095: A By-law to authorize an Internal Loan Agreement for the Doxsee Avenue Infrastructure Renewal Project. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2020-094: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, December 1, 2020 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 7:42 p.m.