Council

Be it resolved that the agenda for the Council meeting of November 17, 2020 be received and adopted. And that the comments from Christopher Manning re: Item 8f) Report PWK-2020-21 Bridge Street South & Bay Street, Hastings - All Way Stop Control Warrant Study be received.

Be it resolved that the minutes of the  Council meeting held on November 3, 2020; and  Special Council meeting held on November 9, 2020 be received and adopted as presented.

Be it resolved that the minutes of Public Hearings/Public Meetings meeting held on November 10, 2020 be received.

Be it resolved that Staff Report FIN-2020-022, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Draft Municipal Budget be received for information.

Be it resolved that Staff Report FIN-2020-023, Valerie Nesbitt, Director of Finance/Treasurer re: 2021 Draft Water and Wastewater Budget be received for information.

Be it resolved that Staff Report BLG-2020-03, Claude Sevigny, Chief Building Official re: Building Report to the end of September 2020 with Summary be received for information.

Be it resolved that Staff Report THF 2020-14, Tim Blake, Fire Chief re: Fire Department Monthly Report October 2020 be received for information.

Be it resolved that Staff Report CAO-2020-21, Lynn Phillips, Chief Administrative Officer re: Mayor's Traffic Calming Task Force be received for information. That the Mayor's Traffic Calming Task Force be established in accordance with the Terms of Reference attached to Staff Report CAO-2020-21. And that Councillor Mike Metcalf be appointed as the second Member of Council to participate in the Mayor's Traffic Calming Task Force.

Be it resolved that Staff Report PWK-2020-21, Neil Allanson, Manager of Roads and Urban Services, re: Bridge Street South & Bay Street, Hastings - All Way Stop Control Warrant Study be received for information. And that an All Way Stop Control not be installed at the intersection of Bridge Street South and Bay Street, Hastings, as it does not meet the minimum warrants under the Ontario Traffic Manual Book 5.

Be it resolved that Staff Report PWK-2020-25, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2020 Water Capital Budget - Reallocation of Funds be received for information. That the reallocation of partial capital funding, of $190,000.00, from the Campbellford filter underdrain replacement project to the Supervisory Control and Data Acquisition (SCADA) integration, computer terminal and Programmable Logic Control (PLC) replacements at the Campbellford, Warkworth and Hastings treatment facilities be approved. That the quotations as received from WSP Canada Inc. in the amount of $179,634.00 plus HST be accepted. And that a further funding contingency to an upset limit amount of $10,000.00 be approved.

Be it resolved that Staff Report CLK-2020-15, Doug Irwin, Director of Legislative Services/Clerk re: Group Home Calls for Service Fees - Deemed Uncollectible be received for information. That the Group Home Calls for Service Fees invoiced in 2017, 2018 and 2019, in the amount of $24,350.00 be deemed uncollectible and written off. And that the Treasurer transfer funds from the Police Reserve to offset the amount deemed uncollectible to be written off.

Be it resolved that the Staff Recommendation with respect to Consent Agenda Item 10b) be adopted as printed.

Be it resolved that the correspondence dated August 14, 2020 from Andrea Kelly and Alexander Kelly, Hastings Revitalization Association re: Request to Waive Fees - Annual Easter Egg Hunt, April 3, 2021 be received. That t he request from the Hastings Revitalization Association to waive fees for the use of the Hastings Field House on April 3, 2021 for the Annual Easter Egg Hunt be approved in the amount of $ 144.08, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001. That the approval is subject to all Federal, Provincial, Haliburton, Kawartha, Pine Ridge (HKPR) District Health Unit, and Municipal guidelines and regulations that may be in effect at the time of the event. And that the applicant be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the correspondence dated October 5, 2020 from Dave Sharp, Chairperson, CDHS 2023 Reunion Steering Committee re: Request to Waive Fees - Campbellford District High School 100 Year Reunion, July 14-16, 2023 be received. That the Municipality of Trent Hills work with the CDHS 2023 Reunion Steering Committee regarding the use of municipal facilities for July 14-16, 2023. That the Municipality of Trent Hills and the CDHS 2023 Reunion Steering Committee continue to communicate with respect to the use of facilities in July 2023. That the details for the use of municipal facilities for July 14-16, 2023 for the Campbellford District High School 100 Year Reunion be confirmed in late 2022. And that the application be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the correspondence dated November 11, 2020 from Perry Melzack, Chair, Warkworth Business Association re: Funding Request for Blue Loo Rental be received. That, notwithstanding that the request does not meet the Types of Assistance that may be provided pursuant to In-kind Contributions/Subsidy Requests from Community Organizations Policy POL-REC-01, the Funding Request for Blue Loo cleaning to an upset limit of $720.00 be approved and funded from the Safe Restart Funding. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2020-085: A By-law to authorize execution of a Community Improvement Program Agreement between The Corporation of the Municipality of Trent Hills and Monica Johnston - Owner of 2 Mill Street, Warkworth. By-law No. 2020-089: A By-law to authorize execution of a Community Improvement Program Agreement between The Corporation of the Municipality of Trent Hills and Beehive Daycare and Community Centre - Owner of 35 Centre Street, Campbellford. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2020-091: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, November 17, 2020 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:06 p.m.