Council

Be it resolved that By-law No. 2020-059: A By-law to amend By-law No. 2020-020, A By-law to Govern the Proceedings of Council and Advisory Bodies of Council of The Corporation of the Municipality of Trent Hills (Procedural By-law) And to Repeal By-law No. 2020-041 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that the agenda for the Council meeting of August 4, 2020 be received and adopted, as amended to receive the correspondence dated July 31, 2020 from S. Sochi re: Council Agenda Item 8c), Report EDC-2020-08.

Be it resolved that the minutes of the Council meeting held on July 7, 2020 be received and adopted as presented.

Be it resolved that Staff Report THF 2020-08, Tim Blake, Fire Chief re: Fire Department Monthly Report June 2020 be received for information.

Be it resolved that Staff Report PWK-2020-20, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: RFP BPS 2020-02 Campbellford Business Park Servicing Design and Class Environmental Assessment Award be received for information. That the submission from CIMA+ for RFP BPS 2020-02 Campbellford Business Park Servicing Design and Class Environmental Assessment (EA) be accepted at an upset limit of $204,403.75 plus HST. That a contingency of five (5) % of the total proposed submission, $10,250.00 plus HST be approved towards this project. That a Geo-technical investigations budget of $40,000.00 plus HST be approved to support this project. That an upset limit of $250,000 be reallocated from the 2020 Capital Budget for the Campbellford Landfill Closure project included in the 2020 capital budget be reallocated to the Campbellford Business Park Servicing Design and Class EA project. That the Clerk execute the appropriate contract documents with CIMA+. And that all bidders be advised of Council's decision under the General Manager of Infrastructure Renewal and Pubic Works Administration's signature.

Be it resolved that Staff Report EDC-2020-08, Kira Mees, Community Development Officer re: Communications Strategy/Compliments and Concerns Policy be received for information. That Council approve the Communications Strategy, dated July 30, 2020 as attached to Report EDC-2020-08. And that Council approve Draft Policy POL-ADM-008 Compliments and Concerns Policy as attached to Report EDC-2020-08.

Be it resolved that Staff Report REC 2020-02, Peter Burnett, Community Recreation Officer re: Draft Recreation Facilities Reopening Standard Operating Procedure be received for information.

Be it resolved that Staff Report FIN-2020-018, Valerie Nesbitt, Director of Finance/Treasurer re: Reserve Consolidations be received for information. That the Director of Finance/Treasurer establish Reserves named as follows:  Water Reserve  Wastewater Reserve  Planning Reserve  Cemetery Reserve And that the Director of Finance/Treasurer transfer amounts within Reserves as outlined in the Financial Impact section of Staff Report FIN-2020-018.

Be it resolved that Staff Report FIN-2020-019, Valerie Nesbitt, Director of Finance/Treasurer re: Budget Variance Reports-Q2 2020 be received for information.

Be it resolved that Staff Report CAO-2020-12 Lynn Phillips, Chief Administrative Officer re: By-law Enforcement Review Report be received for information.

Be it resolved that Staff Report PLN-2020-20, Jim Peters, Director of Planning & Development, re: Interim Control By-law, Cannabis Production and Processing within Trent Hills be received for information. That the Interim Control By-law for Cannabis Production and Processing within the Municipality of Trent Hills, be approved by Council for a one (1) year term from the date of passing, with the option to extend for one (1) further year, in accordance with the provisions of the Planning Act. That staff proceed with the review or study as required, with respect to Cannabis Production and Processing within the Municipality of Trent Hills. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-21, Jim Peters, Director of Planning & Development re: Subdivision Application SB01/2017, Nappan Island - Lapsing Date, be received for information. That the lapsing date for Subdivision Application SB01/2017, Nappan Island, be amended from December 31, 2020 to December 31, 2023 as per the correspondence received from Templeman on behalf on 1865106 Ontario Limited. And that the applicant be advised of Council's decision under the Director of Planning & Development's signature.

Be it resolved that Staff Report PLN-2020-22, Jim Peters, Director of Planning & Development re: Subdivision Application SB01/2011, Hastings Hills Subdivision (Zemer Holdings Ltd.) - Front Street West, Hastings, be received for information. That the revised lot layout / concept plan, for Subdivision Application SB01/2011, Hastings Hills Subdivision (Zemer Holdings Ltd.) - Front Street West, Hastings be approved. And that a Servicing Agreement be prepared for Subdivision Application SB01/2011, Hastings Hills Subdivision (Zemer Holdings Ltd.) - Front Street West, Hastings, for Council's consideration at a future meeting.

Be it resolved that Staff Report PLN-2020-23, Jim Peters, Director of Planning & Development re: Quit Claim Deed - 4 Front Street South, Campbellford, be received for information. That the lands described as Part of Block Z, West of Mill Street and South of Bridge Street, Plan 112, being Parts 6, 7, 8 and 9, Plan 39R-11100, former Town of Campbellford, be transferred through a Quit Claim Deed to 11553739 Canada Inc. That the Mayor and Clerk execute any documents that may be necessary to affect the transfer of the subject property. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-24, Liz Stillman, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - Percy Boom Road, former Township of Seymour, be received for information. That the lands described as Part of Lots 4 and 5, Concession 2, being Parts 3 and 4 on Plan 39R-14093, a portion of Percy Boom Road, former Township of Seymour, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-25, Liz Stillman, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - Harris Street, former Town of Campbellford, be received for information. That the lands described as Part of Lots 35, 37 and 38, Block A, Plan 112, being Parts 5, 6, 7 and 8 on Plan 39R-14109, Harris Street / North of Garry Street, former Town of Campbellford, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-26, Liz Stillman, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - 7th Line East, former Township of Seymour, be received for information. That the lands described as Part of Lot 13, Concession 7, being Part 5 on Plan 38R-4803, a portion of the 7th Line East, former Township of Seymour, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-27, Jim Peters, Director of Planning & Development, re: Potential properties in the Village of Hastings to be provided for a Habitat for Humanity Project be received for information. And that staff take the appropriate steps to partner with Habitat for Humanity regarding the development of a single dwelling, on Property 2 as identified in Staff Report PLN-2020-27, within the Village of Hastings.

Be it resolved that Staff Report PLN-2020-28, Jim Peters, Director of Planning & Development re: Use of Road Easement Agreements be received for information. And that the use of Road Easement Agreements as a legal method to allow the use of portions of unassumed, unmaintained municipal roads to provide access to private lands for development be endorsed.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) to 10g) be adopted as printed.

Be it resolved that the c orrespondence dated July 20, 2020 from Dennis Forbes re: Request for water for Outdoor Ice Rink in Hastings be received. That the installation of a yard hydrant to provide water during the winter months for a community volunteer maintained outdoor ice rink, to be located on the portion of the lands to be maintained for park use, be approved as an in-kind contribution. That additional information be brought forward with respect to the operation of a community outdoor ice rink prior to an outdoor ice rink being installed. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2020-055: A By-law to authorize execution of a Community Improvement Program Agreement between The Corporation of the Municipality of Trent Hills and Pand 2 Inc. (Mahmoud Sadeghein) Owner of 5-8 Water Street, Hastings. By-law No. 2020-060: A By-law to Authorize Execution of an Agreement between Campbellford Lions Club and The Corporation of the Municipality of Trent Hills. By-law No. 2020-062: A By-law to impose interim control of the use of lands, buildings and structures within the Municipality of Trent Hills (Interim Control – Cannabis Production and Processing Facilities). By-law No. 2020-063: A By-law to authorize the execution of a Quit Claim Deed for Part Block Z, West of Mill Street and South of Bridge Street, Plan 112, being Parts 6, 7, 8 and 9 on Plan 39R-11100, former Town of Campbellford, between The Corporation of the Municipality of Trent Hills And 11553739 Canada Inc. By-law No. 2020-064: A By-law for establishing and assuming a municipal highway, Being Part of Lots 4 and 5, Concession 2, being Parts 3 and 4 on Plan 39R-14093, a portion of Percy Boom Road, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2020-065: A By-law for establishing and assuming a municipal highway, Being Part of Lots 35, 37 and 38, Block A, Plan 112, being Parts 5, 6, 7 and 8 on Plan 39R-14109, a portion of Harris Street North of Garry Street, former Town of Campbellford, Municipality of Trent Hills, County of

Be it resolved we do now go into Closed Session at 4:03 p.m. to discuss:  Personal matters about an identifiable individual (Library Board Appointments)  Litigation affecting the municipality (Cannabis Operation Enforcement)

Be it resolved we do now rise at 4:46 p.m. and report on Closed Session Items 14: b) Personal matters about an identifiable individual (Library Board Appointments) c) Litigation affecting the municipality (Cannabis Operation Enforcement)

Be it resolved that the confidential verbal information presented by Deputy Mayor Kelleher-MacLennan and Councillor Redden re: Personal matters about an identifiable individual (Library Board Appointments) be received. That the Trent Hills Library Board be increased to 7 members. That Dorlene Lin, Jennifer Lee and Deputy Mayor Kelleher-MacLennan be appointed to the Trent Hills Public Library Board for the balance of the 2018-2022 term of Council. That the appropriate by-law be brought forward for Council's consideration. And that the Trent Hills Library Board and all of the applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the confidential verbal information presented by Jim Peters, Director of Planning & Development and Kat Kinch, Kinch Eddie Litigation re: Litigation affecting the municipality (Cannabis Operation Enforcement) be received. That the Municipality proceed with the appropriate legal action with respect to non-compliant Cannabis operations. And that staff proceed accordingly.

Be it resolved that By-law No. 2020-061: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, August 4, 2020 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 4:50 p.m.