Council

Be it resolved that the agenda for the Council meeting of June 16, 2020 be received and adopted.

Be it resolved that the minutes of the Special Council meeting held on May 12, 2020 be received and adopted as presented.

Be it resolved that the PowerPoint presentation presented by Richard Steiginga, Baker Tilly re: Comparative Analysis December 31, 2019 be received and considered in conjunction with Item 8a) .

Be it resolved that Staff Report FIN-2020-014, Valerie Nesbitt, Director of Finance/Treasurer re: Presentation of 2019 Draft Consolidated Financial Statements and Audit Related Documents be received for information. That the 2019 Draft Consolidated Financial Statements be approved as presented. That two members of Council execute the 2019 Audit Reporting Letter. That the Chief Administrative Officer and Director of Finance/Treasurer execute the 2019 Audit Representation Letter. That the Mayor and Director of Finance/Treasurer execute the 2019 Management Report.

Be it resolved that Staff Report FIN-2020-015, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Reserve and Reserve Fund Activity be received for information. That the 2019 net Reserve contributions and withdrawals in the amount of $ 2,413,075.44 be approved, as outlined in details of Appendix A to Staff Report FIN-2020-015. That the 2019 net Reserve Fund contributions and withdrawals in the amount of $ 774,925.83 be approved, as outlined in details of Appendix B to Staff Report FIN-2020-015.

Be it resolved that Staff Report FIN-2020-016, Valerie Nesbitt, Director of Finance/Treasurer re: Revised Development Charges Reserve Fund-Annual Treasurer's Statement for 2019 be received for information.

Be it resolved that Staff Report FIN-2020-017, Valerie Nesbitt, Director of Finance/Treasurer re: COVID-19 Financial Impacts Update 1 be received for information.

Be it resolved that Staff Report REC 2020-01, Peter Burnett, Community Recreation Officer re: Pool Operation Agreement 2020 be received for information. That the annual agreement with YMCA Northumberland for the operation of the outdoor pool in Campbellford for the amount of $21,350.00, to be funded from the approved 2020 Parks and Recreation Operations Budget, be approved. And that YMCA Northumberland be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report THF 2020-07, Tim Blake, Fire Chief re: April - May Monthly Reports be received for information.

Be it resolved that Staff Report THF 2020-08, Tim Blake, Fire Chief re: Emergency Control Group Report be received for information.

Be it resolved that Staff Report PWK-2020-16, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Automated Bulk Water Dispensing Stations be received for information.

Be it resolved that Staff Report PWK-2020-17, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2019 Summary Reports for the Campbellford, Warkworth and Hastings Drinking Water Systems be received for information.

Be it resolved that Staff Report PWK-2020-18, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: 2019 Annual Reports for the Campbellford, Warkworth and Hastings Drinking Water Systems be received for information.

Be it resolved that Staff Report PLN-2020-18, Liz Mitchell, Planning Coordinator re: Transfer and Assumption of a portion of Concession Road 9 West, former Township of Percy be received for information. That the lands described as Part of Lot 5, Concession 9, being Part 2 on Plan 39R-14052, a portion of Concession Road 9 West, former Township of Percy, be transferred to the Municipality of Trent Hills. That the lands described as Part of Lot 5, Concession 9, being Part 2 on Plan 39R-14052, a portion of Concession Road 9 West, former Township of Percy , be established and assumed into the Trent Hills municipal road system. That the Mayor and Clerk execute any documents that may be necessary to affect the transfer of the subject property. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-19, Liz Mitchell, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - 6th Line West, former Township of Seymour, be received for information. That the lands described as Part of Lot 7, Concession 6, being Parts 3 and 4 on Plan 39R-14072, a portion of the 6th Line West, former Township of Seymour, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report EDC-2020-04, Kira Mees, Community Development Officer re: Community Improvement Plan Application - 5-8 Water Street, Hastings be received for information. That the Community Improvement Plan application funding request from Pand 2 Inc. Mahmoud Sadeghein) owner of 5-8 Water Street, Hastings be approved to an upset limit of $6,090. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2020-05, Kira Mees, Community Development Officer re: Supporting Business Recovery - Temporary Sidewalk Use Pilot be received for information. And that the pilot project to facilitate the expansion of patios and the selling of wares on the street be implemented effective immediately.

Be it resolved that Staff Report EDC-2020-06, Kira Mees, Community Development Officer re: Community Improvement Plan (CIP) Review Recommendations be received for information. That t he following components of the CIP Program be removed:  Development Charge Rebate  Parkland Dedication Exemption  Property Tax Increment Equivalent Grant That the following priority areas be included in the CIP Program:  Addition of Tourism and Agri-tourism signage component with an upset limit of $1,000 may be granted to a single property more than once, if the property is occupied by a new tenant or business. This component of the CIP program be available to businesses outside the urban boundaries and include rural/agricultural zoned properties that operate tourist facing businesses.  Encourage the need for eco-friendly improvements and accessibility improvements to be highlighted in program materials That the boundaries of the program areas be amended as identified as Option B in Staff Report CDAC-2020-001:  U se the urban boundaries as defined on the Trent Hills Official Plan That the total funding available per property will be an upset limit of $40,000, which would include:  funding for up to five (5) residential units ($5,000 per unit up to $25,000 max);  up to two (2) façade renovations ($10,000);  one (1) accessibility improvement ($3,000);  Design Studies Grant (up to $750); and  Building Permit Rebate (up to $1,250) And that the appropriate By-law be brought forward for Coun

Be it resolved that Staff Report CLK-2020-06, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Changes to Cemetery By-law be received for information. And that the appropriate by-law be brought forward for Council's consideration once the legislated notice requirements have been met.

Be it resolved that Staff Report CLK-2020-07, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Request from the Rotary Club of Campbellford to Waive Lottery Licensing Financial Guarantee Component and Approve Use of Funds for Increased General Maintenance be received. That the request to waive the Financial Guarantees/Letter of Credit component, as outlined in Sections 3.6.7 and 3.6.8 of the Alcohol and Gaming Commission of Ontario (AGCO)'s Lottery Licensing Policy Manual, for the Rotary Club's 2021 Trip of the Month raffle draws be approved. That the request to increase the permitted percentage of proceeds eligible for general maintenance, as outlined in Section 2.7.4(f)(i) of the Alcohol and Gaming Commission of Ontario (AGCO)'s Lottery Licensing Policy Manual , from two percent to five percent be approved. And that the Rotary Club of Campbellford be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Staff Report CLK-2020-08, Doug Irwin, Director of Legislative Services/Clerk re: Municipal Properties Leased to Community Groups and Businesses be received for information. That the written requests from Westben dated May 12, 2020, and from AH Centre received May 19, 2020 be received, and respectfully declined. That the Municipality's tenants be provided with their 2020 rental rate calculations, and that the 2020 rental rates commence as of April 1, 2020. That the Municipality's tenants be offered the ability to defer any portion of their 2020 rent from April 1 to December 31, if necessary, and that any

Be it resolved that Staff Report CLK-2020-09, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Lease Agreement with IncrEdible Trent Hills for Use of Campbell Park be received for information. And that the Clerk execute a Lease Agreement between the Municipality and IncrEdible Trent Hills for use of Campbell Park as a community garden.

Be it resolved that Staff Report CLK-2020-10, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Lease Agreement with Hydro One be received for information. And that the Clerk execute a Lease Agreement between the Municipality and Hydro One for 340 County Road 35 for a seven-month to ten-month period commencing July 1, 2020.

Be it resolved that Staff Report CAO-2020-07, Lynn Phillips, Chief Administrative Officer re: COVID-19 Municipal Operations Update be received for information.

Be it resolved that Staff Report CAO-2020-08, Lynn Phillips, Chief Administrative Officer re: Trent Hills Library Memorandum of Understanding be received for information. That the request letter from the Trent Hills Library Board to enter into a Memorandum of Understanding with the Municipality of Trent Hills be received. That the Memorandum of Understanding between The Corporation of the Municipality of Trent Hills and the Trent Hills Public Library Board, attached to Staff Report CAO-2020-08, be approved. And that the Memorandum of Understanding between The Corporation of the Municipality of Trent Hills and the Trent Hills Public Library be executed by the Chief Administrative Officer.

Be it resolved that Staff Report CAO-2020-07, Lynn Phillips, Chief Administrative Officer re: Warkworth Dam Safety Improvements - Water Erosion Control Infrastructure Program be received for information. And that a financial contribution of $25,000 be committed as a 50% project cost share to complete the high priority improvements identified in the Warkworth Dam Safety Report.

Be it resolved that Staff Report CAO-2020-10, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report May 31, 2020 be received for information.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10a) to 10h) be adopted as printed.

Be it resolved that the c orrespondence dated June 5, 2020 from Lois O'Neill-Jackson, Professional Municipal Services re: Cemetery Administrative Process Review Report be received. And that the Municipality implement the appropriate recommendations to enhance the efficiency of the Cemetery Administrative Process.

Be it resolved that: By-law No. 2020-048: A By-law to Amend By-law 2019-114, A By-law of The Corporation of the Municipality of Trent Hills to provide for the imposition of fees or charges. By-law No. 2020-049: A By-law to Authorize an Agreement between The Corporation of the Municipality of Trent Hills and Hydro One Networks Inc. with respect to 340 County Road 35. By-law No. 2020-050: A By-law for establishing and assuming a municipal highway, Being Part of Lot 5, Concession 9, being Part 2 on Plan 39R-14052, a portion of Concession Road 9 West, former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2020-051: A By-law for establishing and assuming a municipal highway, Being Part of Lot 7, Concession 6, being Parts 3 and 4 on Plan 39R-14072, a portion of the 6 th Line West, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2020-052: A By-law to Authorize an Agreement between the Municipality of Trent Hills and IncrEdible Trent Hills for Lease of 39 Queen Street, Campbellford (Campbell Park) . By-law No. 2020-053: A By-law to Authorize an Agreement between the Municipality of Trent Hills and AVIF MFG GP Ltd. on behalf of Flowpoint LP (Bulk Water Filling Stations) . be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2020-054: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, June 16, 2020 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:07 p.m.