Council

Be it resolved that the agenda for the Council meeting of March 17, 2020 be received and adopted, as amended to accept the updated information with respect to Agenda Items 7b) and 11a).

Be it resolved that the minutes of the Council meeting held on March 3, 2020 be received and adopted as presented.

Be it resolved that the m inutes of Hastings Hydro Reserve Advisory Committee meeting held on February 28, 2020 be received.

Be it resolved that the information presented by Doug Oliver and John Seeney re: Crooks Rapids Country Fest - June 26-28, 2020 be received and considered in conjunction with Item 12b) Special Event Application re: Crooks Rapids Country Fest - June 26-28, 2020 - Road Closure Request and Item 12c) Exhibition Application re: Crooks Rapids Country Fest - June 26-28, 2020.

Be it resolved that the PowerPoint presentation presented by Jack Ammendolia, Watson & Associates Economists Ltd. and Dr. Robert Williams re: Ward Boundary and Council Composition Review - Interim Report and Staff Report CLK-2020-03, Doug Irwin, Director of Legislative Services/Clerk re: Ward Boundary and Council Composition Review - Interim Report be received for information. Ward system versus At-large (by general vote) system That commencing with the Municipal Election in 2022, the Municipality of Trent Hills continues to elect Councillors in a ward system.

Size (composition) of Council Be it resolved that commencing with the Municipal Election in 2022 , the size (composition) of Council be maintained at 7 members, including the Mayor.

Method of selection for position of Deputy Mayor Be it resolved that commencing with the Municipal Election in 2022, the position of Deputy Mayor be elected at-large (by general vote).

Allocation of Councillors by Ward Be it resolved that commencing with the Municipal Election in 2022, the wards each elect an equal number of Councillors.

Number of Wards Be it resolved that the Consultant Team prepare ward boundary options for the May 12, 2020 Public Information Session based on a 5 ward system.

Be it resolved that Staff Report EDC-2020-03, Kira Mees, Community Development Officer re: Community Improvement Plan Application - 28 Bridge Street West, Campbellford be received for information. That the Community Improvement Plan application funding request from Ron Csenar of 28 Bridge Street West, Campbellford be approved to an upset limit of $6,000. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2020-13, Liz Mitchell, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - Concession Road 3 West, former Township of Percy, be received for information. That the lands described as Part of Lots 8 and 9, Concession 3, being Part 2 on Plan 39R-14086, a portion of Concession Road 3 West, former Township of Percy, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-14, Liz Mitchell, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - Campbell Road, former Township of Percy, be received for information. That the lands described as Part of Lot 12, Concession 4, being Parts 4, 5 and 6 on Plan 39R-11318, a portion of Campbell Road, former Township of Percy, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-15, Jim Peters, Director of Planning & Development re: Northumberland County Natural Heritage System Plan be received for information.

Be it resolved that Staff Report PLN-2020-16, Jim Peters, Director of Planning & Development re: Request to name a Street within the First Street Townhouse Development - Ferris Court, be received for information. That the proposed street name of Ferris Court, for the McDonald Homes townhouse development located off First Street, in the former Town of Campbellford, be approved. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2020-17, Liz Mitchell, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System - 2nd Line East, former Township of Seymour, be received for information. That the lands described as Part of Lots 6 and 7, Concession 2, being Part 5 on Plan 39R-13979, a portion of the 2nd Line East, former Township of Seymour, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PWK-2020-07, Scott White, General Manager of Infrastructure Renewal re: 2019/20 MECP Annual Compliance Report for the Hastings Drinking Water System be received for information.

Be it resolved that Staff Report PWK-2020-09, Neil Allanson, Manager of Roads and Urban Services re: 2020 Calcium Chloride 35% Concentration Award be received for information. That the Request for Quotation be awarded to Miller Paving Limited in the amount of $0.2679 per litre plus applicable taxes all in accordance with their quote submission received on February 13, 2020. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2020-10, Neil Allanson, Manager of Roads and Urban Services re: 2020 Calcium Chloride 20% Concentration Award be received for information. That the Request for Quotation be awarded to RMES Incorporated in the amount of $0.1364 per litre plus applicable taxes all in accordance with their quote submission received on February 13, 2020. And that the suppliers who submitted quotes be advised of Council's decision under the Manger of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2020-11, Neil Allanson, Manager of Roads and Urban Services re: 2020 Catch Basin Cleaning Award be received for information. That the 2020 Catch Basin Cleaning be awarded to Superior Catch Basin Cleaning Services Ltd. all in accordance with their quotation submitted February 13, 2020 at the unit price of $21.00 plus applicable taxes per catch basin. And that the contractors who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2020-12, Warren Coulter, Assistant Manager of Technical Services re: 2020 Undercoating and Rust Protection Program be received for information. That the 2020 Undercoating and Rust Protection be awarded to Krown Rust Control all in accordance with their quote submitted February 13, 2020 with a total price of $11,040.10, including applicable taxes. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2020-13, Scott White, General Manager of Infrastructure Renewal re: January, February 2020 Operational Reports for Water and Wastewater be received for information.

Be it resolved that Staff Report FIN-2020-010, Valerie Nesbitt, Director of Finance/Treasurer, re: 2020 Campbellford BIA Budget be received for information. That the 2020 Campbellford BIA Budget in the amount of $ 40,800.00 be approved. That the Campbellford BIA levy amount of $ 40,000.00 included in the 2020 Campbellford BIA Budget be recovered from the members within the BIA boundary. And that the Campbellford BIA be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2020-011, Valerie Nesbitt, Director of Finance/Treasurer re: 2020 Annual Repayment Limit (ARL) be received for information.

Be it resolved that Staff Report CLK-2020-04, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Revisions to the Accessibility Advisory Committee By-law be received for information. That the revisions to the Accessibility Advisory Committee By-law be approved. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report CAO-2020-05, Lynn Phillips, Chief Administrative Officer re: Campbellford Lions Club In-kind Contribution be received for information. That the Municipality enter into a 2 year Agreement with the Campbellford Lions Club to provide monetary support in the amount equal to the annual property taxes of the Lions Community Park in exchange for continuing to operate the property as a public park. And that the Agreement and appropriate by-law be brought forward for Council's consideration.

Be it resolved that the verbal information presented by Lynn Phillips, Chief Administrative Officer re: Coronavirus (COVID-19) update be received.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11b) to 11g) be adopted as printed.

Be it resolved that the c orrespondence dated February 21, 2020 from Rob Foster re: Crooks Rapids Country Festival, June 25 to June 28, 2020 be received and considered in conjunction with Item 12c) Exhibition Application re: Crooks Rapids Country Fest - June 26-28, 2020 .

Be it resolved that the Special Event Application re: Crooks Rapids Country Fest - June 26-28, 2020 - Road Closure Request be received. That the request for a road closure of Pickens Road between Concession Road 12 East and Concession Road 13 East be denied. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Exhibition Application re: Crooks Rapids Country Fest - June 26-28, 2020 be received. That, notwithstanding that the Zoning of the property does not permit the use, the Clerk be authorized to issue an Exhibition Permit for the June 26-28, 2020 event. That the subject property be re-zoned accordingly prior to consideration of any further events at the location. And that the applicant be advised of Council's decision under the Director of Legislative Clerk's signature.

Be it resolved that the c orrespondence dated March 5, 2020 from Janice Allen, Chair of the Warkworth Lilac Festival re: Request to Designate the Jazz in the Lilac Room Event on Saturday, May 23, 2020 as an Event of Municipal Significance be received. That the Jazz in the Lilac Room Event on Saturday, May 23, 2020 be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision, under the Director of Legislative Services/Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the c orrespondence dated February 28, 2020 from Captain Neil Burrell, Commanding Officer, 2777 Northumberland Royal Canadian Army Cadet Corps re: Fee Reduction Request - Army Cadet Annual Review, May 23, 2020 be received. That the request from the 2777 Northumberland Royal Canadian Army Cadet Corps for a fee reduction for the use of the Campbellford Arena on May 23, 2020 for the Army Cadet Annual Review be approved in the amount of $ 605.68, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001. And that the applicant be advised of Council's decision under the Community Recreation Officer's signature.

Be it resoved that the c orrespondence dated March 10, 2020 from Andrea Kelly and Alexander Kelly, Hastings Revitalization Association re: Request to Waive Fees - Annual Easter Egg Hunt, April 12, 2020 be received. That t he request from the Hastings Revitalization Association to waive fees for the use of the Hastings Field House on April 12, 2020 for the Annual Easter Egg Hunt be approved in the amount of $ 144.08, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001. And that the applicant be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that: By-law No. 2020-026: A By-law to Continue an Accessibility Advisory Committee and Repeal By-law No. 2019-046 (Trent Hills Accessibility Advisory Committee). By-law No. 2020-027: A By-law for establishing and assuming a municipal highway, Being Part of Lots 8 and 9, Concession 3, being Part 2 on Plan 39R-14086, a portion of Concession Road 3 West, former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2020-028: A By-law for establishing and assuming a municipal highway, Being Part of Lot 12, Concession 4, being Parts 4, 5 and 6 on Plan 39R-11318, a portion of Campbell Road, former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2020-029: A By-law for establishing and assuming a municipal highway, Being Part of Lots 6 and 7, Concession 2, being Part 5 on Plan 39R-13979, a portion of the 2 nd Line East, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2020-030: A By-law to Authorize Execution of an Ontario Transfer Payment Agreement between Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing and The Corporation of the Municipality of Trent Hills . be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2020-031: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 17, 2020 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:08 p.m.