Council

Be it resolved that the agenda for the Council meeting of February 18, 2020 be received and adopted.

Be it resolved that the minutes of the Council meeting held on February 4, 2020 be received and adopted as presented.

Be it resolved that the minutes of Heritage Advisory Committee meeting held on February 5, 2020 be received.

Be it resolved that, pursuant to Motion No. HAC-200205-3, the Heritage Grant Program - Grant Application from Hazel Farley and Roger Oxenham re: Dry Stone Wall Repair, 1041 Petherick's Road be approved in the amount of $1,356.00. And that the applicant be advised of Council's decision under the Director of Planning and Development's signature.

Be it resolved that, pursuant to Motion No. HAC-200205-4, a financial contribution be made to support a Dry Stone Wall Repair Workshop to be held Summer 2020 at 1041 Petherick's Road, in the amount of $500. And that the applicant be advised of Council's decision under the Director of Planning and Development's signature.

Be it resolved that the PowerPoint presentation presented by Jeff Wills re: Reggie Ramble Gravel Grinder - June 27, 2020 be received for information.

Be it resolved that the deputation presented by Meaghan Macdonald, Executive Director, Habitat for Humanity Northumberland re: Request for donation of a vacant building lot in Hastings to Habitat for Humanity Northumberland be received for information. And that staff bring forward a report which provides information on possible lots in Hastings that may be considered for donation to Habitat for Humanity Northumberland, including information on the estimated value of the lands, fees that would be applicable for the development of a donated lot and the process required to declare a lot surplus to the needs of the municipality in accordance with Municipal Policy, for Council's consideration.

Be it resolved that the PowerPoint presentation presented by Brad Embree, Northumberland Hills Hospital, and Aaron Blair, Fire Prevention Officer, Town of Cobourg , re: Hoarding Support and Tenancy Preservation Program be received for information.

Be it resolved that Staff Report THF 2020-04, Tim Blake, Fire Chief re: Fire Department Monthly Report - January 2020 be received for information.

Be it resolved that Staff Report PWK 2020-04, Neil Allanson, Manager of Roads and Urban Services re: Trent Drive Temporary Road Closure Dam 10 be received for information. And that the request for a temporary road closure of Trent Drive at Dam 10 from March 13, 2020 to April 10, 2020 be approved, subject to the conditions outlined in Report PWK-2020-04 being met.

Be it resolved that Staff Report PWK-2020-05, Neil Allanson, Manager of Roads and Urban Services re: 2020 Gravel Crushing and Stock Piling be received for information. That the 2020 Gravel Crushing and Stock Piling be awarded to C.C. Henderson Welding Ltd. all in accordance with their quotation submitted February 13, 2020 at the unit price of $1.80 per metric tonne, plus applicable taxes. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2020-06, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Operational Reports for Water and Wastewater - December, 2019 be received for information.

Be it resolved that Staff Report PWK-2020-08, Neil Allanson, Manager of Roads and Urban Services re: 2020 Bi-Annual Trent Hills Structure Inspection and Prioritization Study be received for information.

Be it resolved that Staff Report FIN-2020-005, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Statement of Council Remuneration and Expenses be received for information.

Be it resolved that Staff Report FIN-2020-006, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Audit Planning Report and Engagement Letter be received for information. That the Mayor and Deputy Mayor execute the Audit Planning Report for the year ending December 31, 2019 on behalf of Council. That the Director of Finance/Treasurer execute the Engagement Letter for the year ending December 31, 2019. And that the Municipal Audit Firm be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2020-007, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Annual Investment Report be received for information.

Be it resolved that Staff Report FIN-2020-008, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Annual Report-Building Permit Fees be received for information.

Be it resolved that Staff Report FIN-2020-009, Valerie Nesbitt, Director of Finance/Treasurer re: Development Charges Reserve Fund-Annual Treasurer's Statement for 2019 be received for information.

Be it resolved that Staff Report CLK-2020-02, Doug Irwin, Director of Legislative Services/Clerk re: Procedural By-law Amendments be received for information. And that an updated Procedural By-law, incorporating the items identified in Report CLK-2020-02, be brought forward to the March 3, 2020 Council meeting for consideration.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11b) through 11f) be adopted as printed.

Be it resolved that the Special Event Application from Campbellford Memorial Hospital Foundation re: 3rd Annual Ranney Gorge Run, May 3, 2020 be received. That the temporary road closure of Saskatoon Avenue from Trent Drive to Ferris Park on Sunday, May 3, 2020 from 7:00 a.m. to 2:00 p.m. to hold the Campbellford Memorial Hospital Foundation 3rd Annual Ranney Gorge Run be approved. That the temporary road closure of Trent Drive from Saskatoon Avenue to approximately 65 Trent Drive on Sunday, May 3, 2020 from 10:00 a.m. to 12:00 p.m. to hold the Campbellford Memorial Hospital Foundation 3rd Annual Ranney Gorge Run be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closures a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2020-017: A By-law to adopt a Code of Conduct for Members of Council And to Repeal By-law No. 2014-99 (Code of Conduct). By-law No. 2020-018: A By-law to Amend By-law No. 2018-089, A By-law to regulate and license Dog Kennels within the Municipality of Trent Hills (“Kennel By-law”). be read a first, second and third time, pass ed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:46 a.m. to discuss:  Acquisition/disposition of land (Potential Acquisition - Vacant Land)  Acquisition/disposition of land (Potential Long-term Lease)

Be it resolved we do now rise at 12:17 p.m. and report on Closed Session Items: 15b) Acquisition/disposition of land (Potential Acquisition - Vacant Land) 15c) Acquisition/disposition of land (Potential Long-term Lease)

Be it resolved that Closed Session Staff Report CAO-2020-03, Lynn Phillips, Chief Administrative Officer re: Acquisition/disposition of land (Potential Acquisition - Vacant Land) be received for information. And that staff proceed as directed.

Be it resolved that Closed Session Staff Report CAO-2020-04, Lynn Phillips, Chief Administrative Officer re: Acquisition/disposition of land (Potential Long-term Lease) be received for information. And that the Municipality of Trent Hills enters into a Memorandum of Understanding to negotiate the potential long-term lease.

Be it resolved that By-law No. 2020-019: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, February 18, 2020 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:19 p.m.