Council

Be it resolved that the agenda for the Council meeting of September 17, 2019 be received and adopted.

Be it resolved that the minutes of the Council meeting held on September 3, 2019 be received and adopted as presented.

Be it resolved that the PowerPoint presentation from Rhonda Bateman, CAO, Lower Trent Conservation Authority re: Changes to the Conservation Authorities Act be received.

Be it resolved that Staff Report FIN-2019-021, Valerie Nesbitt, Director of Finance/Treasurer re: Financing for Campbellford Potable Water Supply System Upgrades be received for information. That an amount of $ 2,731,122.00 for the Campbellford Potable Water Supply System Upgrades project be financed by the Municipality of Trent Hills as outlined in the Internal Loan Terms and Conditions dated September 17, 2019, attached as Appendix C to Staff Report FIN-2019-021. And that the appropriate By-Law be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2019-022, Valerie Nesbitt, Director of Finance/Treasurer re: Tangible Capital Asset Policy POL-FIN-001 Update be received for information. And that the Tangible Capital Asset Policy POL-FIN-001 Update, effective January 1, 2019, as attached to Staff Report FIN-2019-022, be approved.

Page 3 of 14 Council Minutes – Tuesday, September 17, 2019 Be it resolved that Staff Report PWK-2019-35, Neil Allanson, Manager of Roads and Urban Services re: 142 Second Street Retaining Wall Removal and Replacement be received for information. That the Request for Quote be awarded to Nicholson Brothers Concrete in the amount of $100,900.00 plus applicable taxes all in accordance with their tender submission received on September 5, 2019. That the following amounts, being $30,000.00 from the 2019 Water Tank Replacement budget, $40,000 from the 2019 Sidewalk Replacement Program budget, and the balance of the required funds, after rebated taxes, from the 2019 Boulevard Replacement Program budget be re-allocated to cover the cost of the removal and replacement of the retaining wall at 142 Second Street . And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2019-36, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: May, June, July and August Operational Reports for Water and Wastewater be received for information.

Be it resolved that Staff Report PWK-2019-37, Scott White, General Manger of Infrastructure Renewal and Public Works Administration re: 2019 MECP Compliance Inspection Report for the Campbellford Drinking Water System be received for information. Page 4 of 14 Council Minutes – Tuesday, September 17, 2019

Be it resolved that Staff Report PWK-2019-38, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: 2019 MECP Compliance Inspection of the Warkworth Wastewater System be received for information.

Be it resolved that Staff Report THF 2019-17, Tim Blake, Fire Chief re: August Monthly Report be received for information.

Be it resolved that Staff Report PLN-2019-49, Jim Peters, Director of Planning & Development re: Partnership Memorandum with Otonabee Region Conservation Authority (ORCA) be received for information. That a Partnership Memorandum with Otonabee Region Conservation Authority (ORCA) for Plan Review and Technical Clearances be approved. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2019-50, Liz Mitchell, Planning Coordinator re: SB01/2016, Sunny Life Properties Inc. (Church Avenue) - Extension to Subdivision Agreement be received for information. That an extension for fulfilling the conditions to draft approval for Subdivision Application SB01/2016, Sunny Life Properties Inc. (Church Avenue), be approved to October 31, 2022. And that the developer be advised of Council's decision under the Planning Coordinator's signature.

Be it resolved that Staff Report PLN-2019-51, Liz Mitchell, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System be received for information. That the lands described as Part of Lot 12, Concession 2, being Part 1 on Plan 39R- 13962, a portion of Concession Road 2 West, former Township of Percy, be established and assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report CAO-2019-12, Lynn Phillips, Chief Administrative Officer re: Investing in Canada Infrastructure Program Application - Campbellford Recreation and Wellness Centre be received for information. And that an application be submitted to the Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream in the amount of $7,000,000 for the construction of the Campbellford Recreation and Wellness Centre.

Be it resolved that Staff Report CAO-2019-13, Lynn Phillips, Chief Administrative Officer re: By-law Enforcement Review be received for information. And that TLB Municipal Consulting Services be engaged to complete a By-law Enforcement Review for the Municipality of Trent Hills with an upset limit of $15,000 plus HST.

Be it resolved that Staff Report CLK-2019-19, Doug Irwin, Director of Legislative Services/Clerk re: Ward Boundary and Council Composition Review - Request for Proposal (RFP) Results be received for information. That the proposal submitted by Watson & Associates Economists Ltd. for a Ward Boundary and Council Composition Review be accepted. That the appropriate funds be included in the 2020 budget to enable the completion of the Ward Boundary and Council Composition Review. Page 7 of 14 Council Minutes – Tuesday, September 17, 2019 That the Mayor and Clerk execute the appropriate agreement with Watson & Associates Economists Ltd. for a Ward Boundary and Council Composition Review. And that Watson & Associates Economists Ltd. be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Staff Report CLK-2019-21, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Fence Viewer Remuneration and Line Fences Act Application Fee be received for information. That the remuneration for Fence Viewers be established at a flat rate of $75.00 per Fence Viewer per day, which shall include attendance, administrative time, and mileage. That the administrative fees for an application under the Line Fences Act be established at $750.00. And that the appropriate By-laws be brought forward for Council's consideration.

Page 8 of 14 Council Minutes – Tuesday, September 17, 2019 Be it resolved that the City of Kitchener resolution re: Single-use Disposable Wipes presented by Mayor Crate be received. That the Municipality of Trent Hills supports the City of Kitchener in requesting a review of regulations related to consumer packaging on single-use wipes to remove the word flushable. And that the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; the Minister of the Environment, Conservation and Parks; the Minister of Municipal Affairs and House; Kim Rudd, MP Northumberland-Peterborough South; David Piccini, MPP Northumberland-Peterborough South; and the City of Kitchener be advised of Council's decision under the Mayor's signature.

Be it resolved that the Township of Larder Lake Resolution #17 re: Electronic Delegations presented by Councillor Redden be received. That the Municipality of Trent Hills support the Township of Larder Lake in requesting that the Ministers and Premier offer electronic delegations to small and rural Municipalities that are not able to attend conferences. And that the Doug Ford, Premier of Ontario; David Piccini, MPP Northumberland- Peterborough South; and the Township of Larder Lake be advised of Council's decision under the Mayor's signature.

Be it resolved that County of Northumberland Resolution No. 2019-08-28-205 and Council Report # 2019-62 re: Cogeco Broadband Expansion Exploration Project be received. That the Municipality of Trent Hills agrees to support and participate in the Cogeco Broadband Expansion Exploration Project with the County of Northumberland. And that the appropriate letters of support be provided under the Mayor's signature.

Be it resolved that the correspondence dated August 27, 2019 from Judy Smith, Environmental Officer, County of Northumberland re: Natural Resources Canada's Zero Emission Vehicle Infrastructure Program (ZEVIP) be received. That the Municipality of Trent Hills accepts the offer to participate with Ontario Power Generation (OPG) in the Natural Resources Canada's Zero Emission Vehicle Infrastructure Program (ZEVIP). That the Chief Administrative Officer execute the Memorandum of Understanding, Agreement and other required documentation to participate in the Natural Resources Canada's Zero Emission Vehicle Infrastructure Program (ZEVIP) with OPG. And that the County of Northumberland and Ontario Power Generation be advised of Council's decision under the Chief Administrative Officer's signature.

Be it resolved that: By-law No. 2019-085: A By-law to authorize an Internal Loan Agreement For the Campbellford Potable Water Supply System Upgrades. By-law No. 2019-087: A By-law to Authorize the Execution of a Partnership Memorandum BetweenThe Corporation of The Municipality of Trent HillsAndOtonabee Region Conservation Authority. By-law No. 2019-088: A By-law for establishing and assuming a municipal highway, Being Part of Lot 12, Concession 2, being Part 1 on Plan 39R-13962, a portion of Concession Road 2 West, former Township of Percy, Municipality of Trent Hills, County of Northumberland. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:14 a.m. to discuss: • Labour relations/employee negotiations (Administration Staffing) • Labour relations/employee negotiations (Non-Union Pay Equity)

Be it resolved we do now rise at 11:40 a.m. and report on Closed Session Items: 15b) Labour relations/employee negotiations (Administration Staffing) 15c) Labour relations/employee negotiations (Non-Union Pay Equity)

Be it resolved that Closed Session Staff Report CLK-2019-20, Doug Irwin, Director of Legislative Services/Clerk re: Labour relations/employee negotiations (Administration Staffing) be received for information. That staff proceed as outlined in Closed Session Staff Report CLK-2019-20. And that the appropriate funds be included in the 2020 budget.

Be it resolved that Closed Session Staff Report CAO-2019-11, Lynn Phillips, Chief Administrative Officer re: Labour Relations/Employee Negotiations (Non-Union Pay Equity) be received for information. That Council adopt the revised five step salary grid for non-union positions dated September 5, 2019. That Council receive the non-union Pay Equity Plan effective January 1, 2019 as information.

Be it resolved that By-law No. 2019-89: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, September 17, 2019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:44 a.m.