Council

Be it resolved that the agenda for the Council meeting of May 21, 2019 be received and adopted.

Be it resolved that the minutes of the:  Council meeting held on May 7, 2019 and  S pecial Council meeting held on May 14, 2019 be received and adopted as presented.

Be it resolved that the information presented by Brenda Wood, Campbellford & Hastings Trent Severn Trail Town Committees re: Request for Designation as Trent Severn Trail Town be received and considered in conjunction with Item 9a) Report EDC-2019-11 re: Trent Severn Trail Town .

Be it resolved that the information presented by Kathy Chamberlain, Campbellford Incredible Edibles Festival/Campbellford and District Horticultural Society re: Request for approval to become a Bee City Destination be received. And that staff bring forward a report with respect to the requirements and obligations of being designated as a Bee City.

Be it resolved that the information presented by Dean Stokes, Regimental Sergeant Major and Steve Barkema, Sergeant, The Hastings and Prince Edward Regiment re: Hastings and Prince Edward Regiment Ruck March be received.

Be it resolved that Staff Report EDC-2019-11, Kira Mees, Community Development Officer re: Trent Severn Trail Town be received for information. That the Municipality of Trent Hills intends to participate in the Trent Severn Trail Towns program, work collaboratively to support the vision of a waterway that connects local communities, foster a culture of hospitality and which celebrates the Trent Severn Waterway as an asset, and encourage local residential and business communities to connect to the Trent Severn Waterway, use and enjoy it, and warmly welcome waterway visitors. And that the appropriate application be submitted by the Municipality of Trent Hills on behalf of the Campbellford & Hastings Trent Severn Trail Town Committees.

Be it resolved that Staff Report THF 2019-08, Tim Blake, Fire Chief re: April Monthly Report be received for information.

Be it resolved that Staff Report PWK-2019-28, Neil Allanson, Manager of Roads and Urban Services re: 2019 Aspahlt Resurfacing Rehabilitation Program be received for information. That the Request for Proposal be awarded to Drain Brothers in the amount of $207,390.00 plus applicable HST all in accordance with their tender submission received on April 18, 2019. That the Treasurer transfer $11,000 from the Roads Loan Reserve to cover the cost over the 2019 budgeted amount of $200,000 for the completion of asphalt resurfacing and repair to Upper Garry Street and Godolphin Road. And that the suppliers who submitted proposals be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2019-29, Neil Allanson, Manager of Roads and Urban Services re: 2019 Sidewalk Replacement Repair Program be received for information. That the Request for Proposal be awarded to Ellis Brothers in the amount of $53,769.50 plus applicable HST all in accordance with their tender submission received on May 9, 2019. And that the suppliers who submitted proposals be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2019-30, Neil Allanson, Manager of Roads and Urban Services re: 2019 Boulevard Replacement Repair Program be received for information. That the Request for Proposal be awarded to Ellis Brothers in the amount of $36,810.00 plus applicable HST all in accordance with their tender submission received on May 9, 2019. And that the suppliers who submitted proposals be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2019-31, Neil Allanson, Manager of Roads and Urban Services re: Campbellford Seymour Agricultural Society Equipment Request be received for information. That the request from the Campbellford Seymour Agricultural Society for the use of Municipal Equipment to be operated by qualified Municipal Staff Volunteers for the purpose of assisting at the 2019 Campbellford Fair, August 9-12, 2019, be approved. And that the Campbellford Seymour Agricultural Society be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2019-32, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Tender PWK WWT 2019-01 Various Stand-by Emergency Generator Replacements be received for information. That Tender PWK WWT 2019-01 Various Stand-by Emergency Generator Replacements be awarded to GECO Industries in the amount of $243,128.54 including HST all in accordance with their submission received on May 9, 2019. That the Mayor and Clerk execute the appropriate contract documents with GECO Industries. And that the suppliers who submitted tenders will be advised of Council's decision under the General Manager of Infrastructure Renewal and Public Works Administration's signature.

Be it resolved that Staff Report REC-2019-03, Peter Burnett, Community Recreation Officer re: Outdoor Pool Operating Agreement 2019 be received for information. That the annual agreement with YMCA Northumberland for the operation of the outdoor pool in Campbellford for the amount of $21,350.00, to be funded from the approved 2019 Parks and Recreation Operations Budget be approved. And that YMCA Northumberland be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report CAO-2019-06, Lynn Phillips, Chief Administrative Officer re: Recreation Redevelopment Plan Update and Facility Study be received for information. That the Trent Hills Arena and Multi-Use Recreation Facility Study prepared by Taskforce Engineering Inc. and attached to Staff Report CAO-2019-06 be approved. That Option #3, the new construction of a Multi-Use Recreation Facility located on lands in the Campbellford Business Park, be chosen as the plan for development of the proposed Recreation and Wellness Centre. And that staff implement the following action items: development of a Memorandum of Understanding with Northumberland YMCA; seek out funding opportunities; and development of a grant ready design package of chosen Option #3.

Be it resolved that Staff Report CAO-2019-07, Lynn Phillips, Chief Administrative Officer re:Trent Hills Strategic Plan 2019-2022 be received for information. And that the Trent Hills Strategic Plan 2019-2022 identified in Staff Report CAO-2019-07 be approved and adopted.

Be it resolved that Staff Report CLK-2019-16, Doug Irwin, Director of Legislative Services/Clerk re: Candidate Financial Statement Filing Compliance be received for information.

Be it resolved that Staff Report CLK-2019-17, Doug Irwin, Director of Legislative Services/Clerk re: Ward Boundary and Council Composition Review be received for information. And that a Request for Proposal be issued for a Ward Boundary and Council Composition Review.

Be it resolved that the c orrespondence dated May 13, 2019 from Katie Petherick, Secretary, Campbellford-Seymour Agricultural Society re: Request to Proclaim August 5 to August 12 as "Fair Week" and designate the 165th Annual Campbellford Fair, August 9 to 11, 2019 as an Event of Municipal Significance be received. That, pursuant to Proclamation Policy #POL-ADM-07, August 5 to August 12, 2019 be proclaimed "Campbellford Fair Week", and the proclamation be posted on the Municipality's website. That the 165th Annual Campbellford Fair, August 9 to 11, 2019 be designated as an Event of Municipal Significance in the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the c orrespondence dated May 15, 2019 from Steve Roddy, Hastings Revitalization Association re: Special Event Application for Hastings' Canada Day Celebrations, July 1, 2019 be received. That the temporary road closure of Front Street West from New Street to Bridge Street North, and Front Street East from Bridge Street North to Victoria Street, in Hastings, on July 1, 2019 from 3:30 p.m. to 5:00 p.m. for the Canada Day Parade be approved. That the temporary road use of Front Street West from 192 Front Street West to New Street, in Hastings, on July 1, 2019 commencing at 4:00 p.m. for the Canada Day Parade be approved. That the temporary road closure of Front Street West from Trent Street to New Street, in Hastings, on July 1, 2019 from 12:00 p.m. (noon) until 11:55 p.m. for Canada Day Entertainment be approved. That the temporary road closure of Dit Clapper Drive from Bridge Street South to Hastings Marina, and Argyle Street from Dit Clapper Drive to Baker Street, in Hastings, on July 1, 2019 for the Fireworks staging area be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road use and closure a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated May 15, 2019 from Jude Allison, Warkworth WBA re: Special Event Application for Warkworth By Night Community Block Party, June 22, 2019 be received. That the temporary road closure of Main Street from Church Street to Centre Avenue, in Warkworth, to hold the Warkworth By Night Community Block Party on June 22, 2019 from 5:00 p.m. to 10:00 p.m. be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved we do now go into Closed Session at 11:45 a.m. to discuss:  Labour relations/employee negotiations (Firefighters Pay Adjustment 2019)

Be it resolved we do now rise at 11:52 a.m. and report on Closed Session Item 15b) Labour relations/employee negotiations (Firefighters Pay Adjustment 2019) .

Be it resolved that Closed Session Staff Report THF-2019-04, Tim Blake, Fire Chief re: Labour relations/employee negotiations (Firefighters Pay Adjustment 2019) be received for information. That the stipend payment structure identified in Closed Session Staff Report THF-2019-04 for Trent Hills Firefighters be implemented retroactively to January 1, 2019. And that the increase to the training payment as identified in Closed Session Staff Report THF-2019-04 be made effective July 1, 2019.

Be it resolved that By-law No. 2019-063: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 21, 2019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:54 a.m.