Council

Be it resolved that the agenda for the Council meeting of May 7, 2019 be received and adopted.

Be it resolved we do now go into Closed Session at 5:17 p.m. to discuss:  Solicitor-client privilege (Orchard Hill Guarantee Agreement)

Be it resolved we do now rise at 5:54 p.m. and recess until 6:00 p.m. at which time we shall report on Closed Session Item 4b) Solicitor-client privilege (Orchard Hill Guarantee Agreement).

Be it resolved that Closed Session Staff Report CAO-2019-05, Lynn Phillips, Chief Administrative Officer re: Solicitor-client privilege (Orchard Hill Guarantee Agreement) be received for information and that staff proceed as directed.

Be it resolved that the minutes of the Council meeting held on April 16, 2019 be received and adopted as presented.

Be it resolved that the minutes of the Heritage Advisory Committee meeting held on April 24, 2019 be received.

Be it resolved that pursuant to Motion No. HAC-190414-10, the Heritage Grant Program - Grant Application from Hazel Farley and Roger Oxenham re: Roof Replacement, 1041 Petherick's Road be approved in the amount of $ 5,000.00. And that the applicant be advised of Council's decision under the Director of Planning and Development's signature.

Be it resolved that Staff Report PLN-2019-29, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C10/2019, Jan Pastir be received for information. That Council approve Rezoning Application C10/2019 by Jan Pastir, with respect to property located in Concession 11, Part Lot 15, Concession Road 11 East / County Road 25, former Township of Percy, to rezone the subject lands from Rural and Environmental Protection to Rural Residential and Environmental Protection.

Be it resolved that Staff Report PLN-2019-30, Jim Peters, Director of Planning & Development re: Zoning Amendment Application C11/2019, Municipality of Trent Hills be received for information. That Council approve Rezoning Application C11/2019 by The Municipality of Trent Hills, with respect to property located in Concession 11, Part Lot 21, RP 39R-13308, Parts 1-2, 5-6 and 11-12, Maple Grove Road, former Township of Seymour, to rezone the subject lands with a site specific Special Rural Residential Zoning.

Be it resolved that the PowerPoint presentation presented by Dan Marinigh, CAO/Secretary-Treasurer, Otonabee Region Conservation Authority (ORCA) re: ORCA Activities be received.

Be it resolved that the information presented by Richard Irvine and Connie Quinn re: Road Conditions - Nappan Island, West Lane and South Shores Road be received.

Be it resolved that the PowerPoint presentation presented by Richard Steiginga, Baker Tilly KDN LLP re: Comparative Analysis December 31, 2018 be received and considered in conjunction with Item 10a).

Be it resolved that Staff Report FIN-2019-017, Valerie Nesbitt, Director of Finance/Treasurer re: Presentation of 2018 Draft Consolidated Financial Statements and Audit Related Documents be received for information. That the 2018 Draft Consolidated Financial Statements be approved as presented. That the 2018 Management Letter be approved as presented. That two members of Council execute the 2018 Audit Reporting Letter. That the Chief Administrative Officer and Director of Finance/Treasurer execute the 2018 Audit Representation Letter. That the Mayor and Director of Finance/Treasurer execute the 2018 Management Report.

Be it resolved that Staff Report FIN-2019-018, Valerie Nesbitt, Director of Finance/Treasurer re: Water and Wastewater Rate Study Consultant Engagement be received for information. That the provisions of By-law No. 2015-59, Being a by-law to provide policies and procedures for the Procurement of goods and services, be waived to allow Watson & Associates Economists Ltd. to be engaged to prepare a Water and Wastewater Rate Study to an upset limit of $ 35,000.00. And that Watson & Associates Economists Ltd. be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that the verbal information presented by Jim Peters, Director of Planning and Development and Kat Kinch, Kinch Eddie Litigation re: Island Park RV Resort update be received.

Be it resolved that Staff Report PLN-2019-31, Liz Mitchell, Planning Coordinator re: Assumption of a portion of a road into the Municipal Road System be received for information. That the lands described as Part of Lot 10, Concession 4, being Part 1 on Plan 39R-13842, a portion of Sandy Flats Road, former Township of Percy, be assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2019-32, Liz Mitchell, Planning Coordinator re: Request for Exemption from the Noise By-law for Night Work - Crowe Bay Dam 12 - Lock 14, be received for information. That an exemption for night work be granted for Crowe Bay Dam - Lock 14, from 21:00 (9:00 p.m.) to 6:00 (6:00 a.m.) from May 21st, 2019 to June 20th, 2019, in accordance with Section 14 of the Trent Hills Noise By-law. And that the applicant be advised of Council's decision under the Planning Coordinator's signature.

Be it resolved that Staff Report CLK-2019-15, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Financial Contributions for Capital Works - Elmore Street School Crossing, Campbellford be received. That the Municipality accepts the Peterborough, Victoria, Northumberland, and Clarington Catholic District School Board's (PVNCCDSB) contribution of up to $3,500 towards the capital works required to establish a permanent school crossing on Elmore Street, Campbellford. And that the Peterborough, Victoria, Northumberland, and Clarington Catholic District School Board (PVNCCDSB) be advised of Council's decision under the Manager of Legislative Services/Deputy Clerk's signature.

Be it resolved that Staff Report CAO-2019-03, Lynn Phillips, Chief Administrative Officer re: Major Municipal Projects Progress Report April 30, 2019 be received for information.

Be it resolved that Staff Report CAO-2019-04, Lynn Phillips, Chief Administrative Officer re: Drinking Water Quality Management Systems 2018 Management Review Report be received for information.

Be it resolved that the correspondence dated April 8, 2019 from Jerri-Lynn Levitt, Deputy Clerk, Grey Highlands re: Municipality of Grey Highlands Resolution No. 2019-200 in regards to the Ontario Municipal Partnership Fund (OMPF) and presented by Mayor Crate be received. That the Council of the Municipality of Trent Hills supports the Municipality of Grey Highlands' grave concern with the potential reduction and/or loss of the OMPF allotment in future years and the request for the Provincial government to complete the OMPF review in an expeditious manner. And that the Premier, the Ministers of Finance and Municipal Affairs and Housing, David Piccini, MPP Northumberland-Peterborough South, and the Municipality of Grey Highlands be advised of Council's decision under the Mayor's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 12b) to 12i) be adopted as printed.

Be it resolved that the c orrespondence dated April 18, 2019 from Lower Trent Conservation re: Notice Seeking Appointment of a Municipal Representative for the Trent Conservation Coalition Source Protection Committee be received. That the Municipality of Trent Hills nominates Deputy Mayor Rosemary Kelleher-MacLennan for consideration as the Source Protection Committee representative for the Lower Trent Municipal Group. And that Lower Trent Conservation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated April 25, 2019 from Glenda Rodgers, Chief Administrative Officer, Lower Trent Conservation re: Proposal to Renew Agreement for Delivery of Source Protection Risk Management (Part IV Enforcement) Services and Education & Outreach Services for period January 1, 2020 to December 31, 2023 be received. That the Municipality of Trent Hills is willing to continue delegating the above-noted services to Lower Trent Conservation through agreements. And that the Lower Trent Conservation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated April 18, 2019 from John Russell, President, Rotary Club of Campbellford re: Temporary Road Use/Closure Application for Special Events to hold a Street Dance on July, 13, 2019 be received. That the temporary road closure of • Saskatoon Avenue from Front Street South to River Street on July 13, 2019 from 5:00 p.m. to 11:30 p.m. be approved. That the applicant notify the affected residents and business, Northumberland Paramedics and OPP of the temporary road closure a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Northumberland County Council Report 2019-22 from Sarah Tanner, Community and Customer Services Manager, Community and Social Services re: Community Safety and Wellbeing , Presentation and Northumberland County Resolution No. 2019-04-17-64 be received. That Council of the Municipality of Trent Hills supports the County of Northumberland being the lead agency in developing a County-wide Community Safety and Wellbeing Plan, with input from the lower tier municipalities. And that the County of Northumberland be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2019-049: A By-law to authorize execution of a Community Improvement Program Agreement between The Corporation of the Municipality of Trent Hills and Jackie Bloom - Owner of 3 Bridge Street South, Hastings. By-law No. 2019-051: A By-law to Appoint Members to the Trent Hills Heritage Advisory Committee. By-law No. 2019-052: A By-law to Appoint Members to the Hastings Hydro Reserve Advisory Committee. By-law No. 2019-053: A By-law to Appoint Members to the Trent Hills Community Development Advisory Committee. By-law No. 2019-054: A By-law to Appoint Members to the Business Area Improvement Board of Management. By-law No. 2019-055: A By-law to Appoint Members to the Trent Hills Police Services Board. By-law No. 2019-056: A By-law to Appoint Members to the Trent Hills Library Board. By-law No. 2019-058: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 11, Part Lot 21, RP 39R-13308, Parts 1-2, 5-6 and 11-12, Maple Grove Road, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2019-059: A By-law for establishing and assuming a municipal highway, Being Part of Lot 10, Concession 4, being Part 1 on Plan 39R-13842, a portion of Sandy Flats Road, former Township of Percy, Municipality of Trent Hills, County of Northumberland. be read a first,

Be it resolved that By-law No. 2019-050: A By-law to Appoint Members to the Trent Hills Accessibility Advisory Committee be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2019-057: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 11, Part Lot 15, Concession Road 11 East / County Road 25, former Township of Percy, Municipality of Trent Hills, County of Northumberland be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2019-060: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, May 7, 2019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 9:13 p.m.