Council

Be it resolved that the agenda for the Council meeting of April 16, 2019 be received and adopted, as amended to add Item 9o) Doxsee Avenue Reconstruction - Doxsee Avenue and Bridge Street East.

Be it resolved that the minutes of the Council meeting held on April 2, 2019 be received and adopted as presented.

Be it resolved that the Draft Minutes of Business Improvement Area (BIA) Annual General Meeting held on March 26, 2019 be received. That the following individuals be appointed to the Business Improvement Area Board of Management for the 2019-2022 term:  Eva Allaire  Ed Cembal  Kathy Chamberlain  Barb Dankmeyer  Maryann Taylor  Adrianne Towns That the appropriate By-law be brought forward for Council's consideration. And that the BIA be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the information presented by Dennis Forbes re: Hastings Ballpark be received.

Be it resolved that the PowerPoint presentation presented by William Detlor, Chief and Susan Brown, Deputy Chief, Northumberland Paramedics re: Rural Northumberland Emergency Response Vehicle Study be received.

Be it resolved that the PowerPoint presentation presented by Jennifer Moore, Chief Administrative Officer, and Glenn Dees, Finance Director/Treasurer, County of Northumberland re: County of Northumberland's 2018 Accomplishments, 2019 Priorities & Budget Highlights be received.

Be it resolved that Staff Report FIN-2019-013, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Campbellford BIA Budget be received for information. That the 2019 Campbellford Business Improvement Area (BIA) Budget in the amount of $ 40,000.00 be approved. That the BIA levy amount of $ 40,000.00 included in the 2019 Campbellford BIA Budget, to be recovered from members within the BIA boundary be approved. And that the Campbellford BIA be advised of Council's decision under the Director of Finance/Treasurer's signature.

Be it resolved that Staff Report FIN-2019-014, Valerie Nesbitt, Director of Finance/Treasurer re: Taxes Deemed Uncollectible-Amounts to be Written Off be received for information. And that the Director of Finance/Treasurer write off taxes and remove penalty, interest and sale tax related expenses from the Collector's Roll in the amount of $ 33,365.57 for the following properties: Property # 1: 1435 134 050 25642 $ 4,002.73 Property # 2: 1435 134 020 16805 $ 29,362.84

Be it resolved that Staff Report FIN-2019-015, Valerie Nesbitt, Director of Finance/Treasurer re: Budget Variance Reports-Q1 2019 be received for information.

Be it resolved that Staff Report FIN-2019-016, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Tax Rate Approval be received for information. And that Council consider a By-Law to approve the 2019 Municipal Tax Rates and authorize billing and collecting of taxes.

Be it resolved that Staff Report REC-2019-05, Peter Burnett, Community Recreation Officer re: Transfer from Marina Reserve - Dock Resurfacing be received for information. And that the transfer of an upset limit of $25,000.00 from the Marina Reserve to fund the completion of the dock resurfacing program be approved.

Be it resolved that Staff Report THF 2019-07, Tim Blake, Fire Chief re: March Monthly Report be received for information.

Be it resolved that Staff Report PWK-2019-22, Neil Allanson, Manager, Roads and Urban Services re: 2018 Roads and Urban Services Budget Surplus Allocation be received for information. That $96,175.42 from the Roads Reserve be utilized to enhance the Gravel Roads Converted to Tar and Chip Roads Program. And that the list of roads identified in Staff Report PWK-2019-22 2018 Roads and Urban Services Budget Surplus Allocation be approved.

Be it resolved that Staff Report PWK-2019-23, Neil Allanson, Manager, Roads and Urban Services re: 2019 Sidewalk and Boulevard Replacement Repair Program be received for information. And that the list of Sidewalks and Boulevards identified in Staff Report PWK-2019-23 2019 Sidewalk and Boulevard Replacement Repair Program be approved.

Be it resolved that Staff Report PWK-2019-24, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Vehicle Tender Award - 2500 Series Heavy Duty Enclosed Cargo/Utility Van be received for information. That the tender be awarded to Holiday Ford Lincoln Ltd., (Peterborough) in the amount of $43,648.00 plus applicable HST all in accordance with their tender submission received on April 4, 2019. That Unit #414 a 1997 Chevrolet Cargo Van be declared as surplus and disposed of through public auction, utilizing Gov Deals.com. And that the suppliers who submitted tenders be advised of Council's decision under the General Manager of Infrastructural Renewal and Public Works Administration's signature.

Be it resolved that Staff Report PWK-2019-25 , Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Investing in Canada Infrastructure Program - Funding Application Approval be received for information. And that staff submit an application to the Investing in Canada Infrastructure Program (ICIP) for the Nappan Island Bridge Replacement and Nappan Island Rd. Upgrades Project in the amount of $3,562,500.00.

Be it resolved that Staff Report PWK-2019-26, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Business Park Landfill Closure be received for information. And that staff initiate Option 1: Closure with No Use as detailed in the Campbellford Closed Landfill - Closure Options Feasibility Assessment.

Be it resolved that Staff Report PWK-2019-27, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: February and March Operational Report for Water and Wastewater be received for information.

Be it resolved that Staff Report EDC-2019-08, Kira Mees, Community Development Officer re: Community Improvement Plan (CIP) application - 3 Bridge Street South, Hastings be received for information. That the Community Improvement Plan application funding request from Jackie Bloom of 3 Bridge Street South, Hastings be approved to an upset limit of $1,475.00. That the appropriate By-law be brought forward for Council's consideration. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report CLK-2019-13, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Amendments to the Accessibility Advisory Committee be received for information. That Council reduce the size of the Accessibility Advisory Committee from five (5) Members of the Public to three (3) Members of the Public for the duration of the 2019-2022 term. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that the verbal information presented by Scott White, General Manager of Infrastructure and Public Works Administration re: Doxsee Avenue Reconstruction - Doxsee Avenue and Bridge Street East be received. And that staff disseminate the information through various communication channels prior to May 6, 2019.

Be it resolved that the information presented by Councillor Catherine Redden re: Correspondence dated March 8, 2019 from Jim Harrison, Mayor, City of Quinte West re: Resolution - Bottled Water be received. That the Municipality of Trent Hills undertake initiatives to reduce or eliminate the use of bottled water, whenever possible, at municipal functions. That staff report back with options to encourage the reduction or elimination of bottled water at community festivals and municipal facilities. And that the City of Quinte West be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11b) to 11d) be adopted as printed.

Be it resolved that the c orrespondence from Eleanor Mohammed, President, Canadian Institute of Planners and Emilie Adin, Chair, Centenary Committee re: 100th Anniversary of the Canadian Institute of Planners be received. Whereas the year 2019 marks the 100th anniversary of the founding of the Canadian Institute of Planners, a national organization whose members contribute to the planning, development and protection of land across the country. And Whereas these professional planners assist municipalities by helping to ensure that our land and communities are healthy, vibrant and accessible to everyone. Now Therefore be it resolved that the Municipality of Trent Hills recognizes the Centenary of the Canadian Institute of Planners and extends good wishes to its members on this occasion and support their continued contributions to municipal land use planning in the future.

Be it resolved that the c orrespondence dated March 25, 2019 from Captain Neil Burrell, Commanding Officer, 2777 Northumberland Royal Canadian Army Cadet Corps re: Fee Reduction Request - Army Cadet Annual Review, May 25, 2019 be received. That the request from the 2777 Northumberland Royal Canadian Army Cadet Corps for a fee reduction for the use of the Campbellford Arena on May 25, 2019 for the Army Cadet Annual Review be approved in the amount of $562.74, and documented as an in-kind contribution pursuant to Policy No. POL-REC-001. And that the applicant be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the c orrespondence dated March 7 & 21, 2019 from Kathy Chamberlain and Sandy Chapman, Incredible Edibles Festival re: Temporary Road Use/Closure Application for Special Events to hold the Incredible Edibles Festival, July 13, 2019 be received. That the temporary road closure of  Front Street South from Bridge Street West to River Street; and  Saskatoon Avenue from Front Street South to River Street on July 13, 2019 from 6:00 a.m. to 6:00 p.m. be approved. That the applicant notify the affected residents and business, Northumberland Paramedics and OPP of the temporary road closure a minimum of one month prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated March 11, 2019 from Sandy Chapman, Secretary-Treasurer, Incredible Edibles Festival re: Request to Designate the Incredible Edibles Festival, July 13, 2019, as an Event of Municipal Significance be received. That the Incredible Edibles Festival being held on July 13, 2019 be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's of decision under the Director of Legislative Services/Clerk's signature to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the c orrespondence dated March 20, 2019 from Sandy Chapman, Secretary-Treasurer, Incredible Edibles Festival re: Request to Waive Fees for Building Permits for Festival Tents be received. That the request to waive fees for the building permits required for the festival tents during the Incredible Edibles Festival being held on July 13, 2019 be approved in the amount of $200.00 and documented as an in-kind contribution. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated February 13, 2019 from John Russell, Executive Director, Campbellford Memorial Hospital Foundation re: Incredible Doctors' Cook-Off, July 12, 2019 be received. And that the applicant be thanked for submitting the completed Special Event information for the Incredible Doctors' Cook-off, July 12, 2019 from 5:00 p.m. to 10:00 p.m. in a timely manner, under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated April 1, 2019 from Rebecca Baptista, Business Manager, Westben Centre for Connection and Creativity through Music re: Request for Support for Liquor Licence at the Clock Tower Cultural Centre be received. That the request for support for Westben's application for a Liquor Licence at the Clock Tower Cultural Centre, 36 Front Street South, Campbellford, be approved. That no structural modifications are permitted to be made to the Clock Tower Cultural Centre, 36 Front Street South, Campbellford, without the express written consent of the Municipality. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature to assist in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that: By-law No. 2019-045: A By-law to authorize execution of a Community Improvement Program Agreement between The Corporation of the Municipality of Trent Hills and Pand 2 Inc., owners of 5-8 Bridge Street, Hastings, Municipality of Trent Hills. By-law No. 2019-046: A By-law to Continue an Accessibility Advisory Committee and Repeal By-law No. 2018-116 (Trent Hills Accessibility Advisory Committee). By-law No. 2019-047: A By-law to Establish Tax Rates and to Provide for the Levy and Collection of Municipal, County and Education Taxes for the Year 2019, as amended to replace "$3,627,499" with $3,630,914" in Section 5 and replace Schedule A to reflect the changes in Section 5. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now go into Closed Session at 12:05 p.m. to discuss:  Personal matters about an identifiable individual (Accessibility Advisory Committee Appointments)  Personal matters about an identifiable individual (Community Development Advisory Committee Appointments)

Be it resolved we do now rise at 12:11 p.m. and report on Closed Session Items: 15b) Personal matters about an identifiable individual (Accessibility Advisory Committee Appointments) 15c) Personal matters about an identifiable individual (Community Development Advisory Committee Appointments)

Be it resolved that Closed Session Staff Report CLK-2019-14, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Personal matters about an identifiable individual (Accessibility Advisory Committee Appointments) be received for information. That the following public members be appointed to the Accessibility Advisory Committee for the 2019-2022 term of Council:  Kim English  Robert Mccleery  Alar Prost And that all applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Closed Session Staff Report EDC-2019-09, Kira Mees, Community Development Officer re: Personal matters about an identifiable individual (Community Development Advisory Committee Appointments) be received for information. That the following public members be appointed to the Community Development Advisory Committee for the 2019-2022 term of Council:  Nancy Allanson  Kathy Chamberlain  Dennis Forbes  George Gordon  Kim MacNeil  Emilio Ojeda  Brenda Wood And that all applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that By-law No. 2019-048: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, April 16, 2019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Deputy Mayor.

Be it resolved we do now adjourn at 12:15 p.m.