Council

Be it resolved that the agenda for the Council meeting of April 2, 2019 be received and adopted.

Be it resolved we do now go into Closed Session at 5:02 p.m. to discuss:  Personal matters about an identifiable individual (Police Services Board Appointment)  Personal matters about an identifiable individual (Hastings Hydro Reserve Advisory Committee Appointments)  Personal matters about an identifiable individual (Heritage Advisory Committee Appointment)  Technical information with financial implications (Orchard Hill Guarantee Agreement)

Be it resolved we do now rise at 5:14 p.m. and recess until 6:00 p.m. at which time we shall report on Closed Session Items: 4b) Personal matters about an identifiable individual (Police Services Board Appointment) 4c) Personal matters about an identifiable individual (Hastings Hydro Reserve Advisory Committee Appointments) 4d) Personal matters about an identifiable individual (Heritage Advisory Committee Appointment) 4e) Technical information with financial implications (Orchard Hill Guarantee Agreement)

Be it resolved that Closed Session Staff Report CLK-2019-11, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Personal matters about an identifiable individual (Police Services Board Appointment) be received for information. That Motion No. THC-181218-45 be rescinded. That Council appoint Erik Kowal as the Public representative to the Trent Hills Police Services Board for the 2019-2022 term. And that all applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Closed Session Staff Report CLK-2019-12, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Personal matters about an identifiable individual (Hastings Hydro Reserve Advisory Committee Appointments) be received for information. That the following public members be appointed to the Hastings Hydro Reserve Advisory Committee for the 2019 - 2022 term of Council:  Margaret Montgomery  Stephen Roddy  Christopher Manning And that all applicants be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that Closed Session Staff Report PLN-2019-28, Jim Peters, Director of Planning & Development re: Personal matters about an identifiable individual (Heritage Advisory Committee Appointment) be received for information. That the following public members be appointed to the Trent Hills Heritage Advisory Committee for the 2019 - 2022 term of Council:  Judith Pearce  Skye Morrison  Kat Kinch  Jackson Thurling  Eric Buss And that the individuals who submitted applications be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Technical information with financial implications (Orchard Hill Guarantee Agreement) be received. And that staff proceed as outlined.

Be it resolved that the minutes of the Council meeting held on March 19, 2019 be received and adopted as presented.

Be it resolved that Staff Report PLN-2019-26, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C09/2019, Alvin and Joe Lowe be received for information. That Council approve Rezoning Application C09/2019 by Alvin and Joe Lowe, with respect to property located at 261 Concession Road 2 East, former Township of Percy, to rezone the severed portion of Severance Consent Application B11/2019 to Agricultural Exception (*), in which no residential building permit(s) will be issued for this parcel of land; and to rezone the retained portion of Severance Consent Application B11/2019, to Rural Exception in which the exception will acknowledge the reduced lot size within the Rural Zone.

Be it resolved that Staff Report PLN-2019-27, Liz Mitchell, Planning Coordinator re: Assumptions of a portion of a road(s) into the Municipal Road System be received for information. That the lands described as Part of Lot 22, Concession 14, being Part 4 on Plan 39R-13838, a portion of Friendly Acres Road, former Township of Percy, be assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 3, Block A, Plan 112, being Part 3 on Plan 39R-13843, a portion of Kent Street, former Town of Campbellford, be assumed into the Trent Hills municipal road system. That the lands described as Part of Lots 22 and 23, Concession 11, being Parts 1 and 2 on Plan 39R-13871, a portion of Concession Road 11 East, former Township of Percy, be assumed into the Trent Hills municipal road system. And that the appropriate By-laws be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2019-012, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Ontario Municipal Partnership Fund (OMPF) Allocation be received for information. That the additional 2019 OMPF funds received in the amount of $ 51,500.00 be utilized to enhance the 2019 Gravel Resurfacing Program.

Be it resolved that Staff Report PWK 2019-09, Scott White, General Manager of Infrastructure Renewal & Public Works Administration re: Campbellford Standpipe Rehabilitation Project - Tender Award be received for information. That the tender for the rehabilitation of the Campbellford Water Standpipe be awarded to Jacques Daoust Coatings Management Inc. (JDCMI) in the amount of $786,300.00 excluding applicable HST. That the Mayor and Clerk execute the appropriate contract documents with JDCMI. That the one time Federal Gas Tax Top Up allocation in the amount of $401,449.44 be used to partially fund the Campbellford Standpipe Rehabilitation Project. That staff assess various financing options for the balance of the project and bring forward a report, outlining the options, for Council's consideration. And that the companies that submitted tenders be advised of Council's decision.

Be it resolved that Staff Report PWK-2019-21, Neil Allanson, Manager, Roads and Urban Services re: Gravel Roads Converted to Tar and Chip Roads be received for information. And that the list of roads identified in Staff Report PWK-2019-21 Gravel Roads Converted to Tar and Chip Roads be approved .

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 12b) to 12e) be adopted as printed.

Be it resolved that: By-law No. 2019-040: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located at 261 Concession Road 2 East, former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2019-041: A By-law for establishing and assuming a municipal highway, Being Part of Lot 22, Concession 14, being Part 4 on Plan 39R-13838, a portion of Friendly Acres Road, Former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2019-042: A By-law for establishing and assuming a municipal highway, Being Part of Lot 3, Block A, Queen Street and Kent Street, Plan 112, being Part 3 on Plan 39R-13843, a portion of Kent Street, former Town of Campbellford, Municipality of Trent Hills, County of Northumberland. By-law No. 2019-043: A By-law for establishing and assuming a municipal highway, Being Part of Lots 22 and 23, Concession 11, being Parts 1 and 2 on Plan 39R-13871, a portion of Concession Road 11 East, former Township of Percy, Municipality of Trent Hills, County of Northumberland. be read a first a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2019-044: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, April 2, 2019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 6:55 p.m.