Council

Be it resolved that the agenda for the Council meeting of March 19, 2019 be received and adopted.

Be it resolved that the minutes of the Council meeting held on March 5, 2019 be received and adopted as presented.

Be it resolved that Staff Report CAO-2019-02, Lynn Phillips, Chief Administrative Officer re: In-kind Contributions/Subsidy Requests from Community Organizations be received for information. And that Council approve the In-kind Contribution/Subsidy Requests from Community Organizations Policy POL-REC-001 as presented.

Be it resolved that Staff Report FIN-2019-010, Valerie Nesbitt, Director of Finance/Treasurer re: Asset Management Policy be received for information. That Council approve Asset Management Policy POL-FIN-008 as presented.

Be it resolved that Staff Report FIN-2019-011, Valerie Nesbitt, Director of Finance/Treasurer re: 2018 Reserve and Reserve Fund Activity be received for information. And that the total net Reserve and Reserve Fund contributions and withdrawals in the amount of $ 3,562,260.06 be approved as outlined in details of Appendix A and B of Staff Report FIN-2019-011.

Be it resolved that Staff Report THF 2019-05, Tim Blake, Fire Chief re: February Monthly Report be received for information.

Be it resolved that Staff Report PWK-2019-13 Scott White, General Manager of Infrastructure and Public Works Administration re: 2018/2019 MECP Compliance Inspection Report for the Hastings Drinking Water System be received for information purposes.

Be it resolved that Staff Report PWK-2019-14, Neil Allanson, Manager of Roads and Urban Services re: 2019 Tar and Chip Resurfacing List be received for information. And that the list of roads identified on Staff Report PWK-2019-14 to be resurfaced in 2019 be approved.

Be it resolved that Staff Report PWK 2019-16 Scott White, General Manager of Infrastructure Renewal and Public Works Administration, re: 2018 Annual Reports for the Campbellford, Warkworth and Hastings Drinking Water Systems be received.

Be it resolved that Staff Report PWK 2019-17 Scott White, General Manager of Infrastructure Renewal and Public Works Administration, re: 2018 Annual Wastewater Reports for the Campbellford, Warkworth and Hastings Wastewater Systems be received.

Be it resolved that Staff Report PWK 2019-18 Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: 2018 Summary Reports for the Campbellford, Warkworth and Hastings Drinking Water Systems be received.

Be it resolved that Staff Report PWK-2019-19, Neil Allanson, Manager of Roads and Urban Services re: 2019 Asphalt Resurfacing/Repair List be received for information.

Be it resolved that Staff Report PWK-2019-20, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Supply and Delivery of Two (2) New 2019 Mid-Size Sport Utility Vehicles - Tender Award be received for information. That the tender be awarded to Scott Drummond Motors Ltd. in the amount of $ 68,702.98 plus applicable taxes all in accordance with their tender submission on February 14, 2019. That Unit # 423 a 2001 GMC S10 Truck 1/4 ton and Unit #438 a 2005 Dodge Caravan be declared surplus and disposed of through public auction, utilizing Gov Deals.ca. And that suppliers who submitted tenders be advised of Council's decision under the General Manager of Infrastructure and Public Works Administration's signature.

Be it resolved that Staff Report PLN-2019-22, Jim Peters, Director of Planning re: Site Plan Application - McDonald Homes (Townhouse Units on First Street, Campbellford), be received for information. And that a Site Plan Agreement be prepared for the townhouse development by McDonald Homes, located in Part of Lot 11, Block C, Plan 112, First Street, former Town of Campbellford.

Be it resolved that Staff Report PLN-2019-23, Liz Mitchell, Planning Coordinator re: SB01/2011, Zemer Holdings Ltd. / John Passalacqua, Extension to Subdivision Agreement, be received for information. That an extension for fulfilling the conditions of draft approval for Subdivision Application SB01/2011, Zemer Holdings Ltd. / John Passalacqua, be approved to December 31, 2020. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB01/2011, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB01/2011 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report PLN-2019-24, Liz Mitchell, Planning Coordinator re: SB01/2009, Campbellford BGS Homes, Extension to Subdivision Agreement, be received for information. That an extension for fulfilling the conditions of draft approval for Subdivision Application SB01/2009, Campbellford BGS Homes, be approved to December 31, 2020. That the developer be advised that the Municipality requires notable completion of the conditions of draft approval for Subdivision Application SB01/2009, during this extension. That failure to demonstrate notable completion of the conditions of draft approval for Subdivision Application SB01/2009 during this extension, may result in no further extension being granted. And that the developer be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report PLN-2019-25, Liz Mitchell, Planning Coordinator re: Assumption of Road into Municipal Road System - a Portion of Catchmore Road, Seymour Ward, be received for information. That the lands described as a portion of Catchmore Road, Part Lot 15, Concession 1, being Part 2, Plan 39R-11737, save and except Part 6 on Plan 39R-12113, Seymour Ward, be assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report EDC-2019-07, Kira Mees, Community Development Officer re: Community Improvement Plan (CIP) application - 8 Water Street, Hastings be received for information. That the CIP funding request from Pand 2 Inc, owner of 8 Water Street Hastings, to an upset limit of $20,778.62 be approved. That the appropriate by-law be brought forward for Council's consideration. And that the applicant, Pand 2 Inc., be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report REC 2019-04, Peter Burnett, Community Recreation Officer re: Energy Conservation and Demand Management Plan be received as information. That the contract to update the current Energy Conservation and Demand Management Plan be awarded to IndEco Strategic Consulting Inc. for the quoted amount of $11,321.00 including applicable taxes. That the Treasurer be authorized to transfer an upset limit of $5,000.00 from the Energy Efficiency Reserve. And that IndEco Strategic Consulting Inc. be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that the c orrespondence from The Corporation of the Town of Saugeen Shores presented by Councillor English re: Request to Governments of Canada and Province of Ontario to open the application process for the Bi-lateral "Investing in Canada Infrastructure Program" be received. That the Council of the Municipality of Trent Hills supports the Town of Saugeen Shores requests that the Government of Canada and the Province of Ontario move forward with accepting applications for funding agreed to by the Governments of Canada and Province of Ontario under the "Investing in Canada Infrastructure Program" to help address the Recreation and Culture Capital Infrastructure deficit that currently exists across Canada. And that the Town of Saugeen Shores, Prime Minister Justin Trudeau, Kim Rudd, MP Northumberland-Peterborough South, Premier Doug Ford, and David Piccini, MPP Northumberland-Peterborough South be advised of Council's decision under the Mayor's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11b) and 11c) be adopted as printed.

Be it resolved that Correspondence dated January 23, 2019 from Alison Lane, Communications & Events Coordinator, The Bridge Hospice re: Spring Walk and Rubber Duck Race, Saturday, May 4, 2019 and Dave Down Bridge Hospice Run, Saturday, October 19, 2019 be received. Spring Walk and Rubber Duck Race That the request from The Bridge Hospice to use the Warkworth Arena, free of charge, for the Spring Walk and Rubber Duck Race on May 3 & 4, 2019 be approved. That the fees for the use of the Warkworth Arena for the Spring Walk and Rubber Duck Race in the amount of $1,125.48 be waived and documented as an in-kind contribution. And that The Bridge Hospice be advised of Council's decision under the Community Recreation Officer's signature.

Dave Down Bridge Hospice Run Be it resolved that the request from The Bridge Hospice to use the Warkworth Arena Auditorium, free of charge, for the Dave Down Bridge Hospice Run on October 18 & 19, 2019 be approved. That the fees for the use of the Warkworth Arena for the Dave Down Bridge Hospice Run in the amount of $562.74 be waived and documented as an in-kind contribution. That The Bridge Hospice liaise with the Percy Agricultural Society for the use of the picnic shelter on October 19, 2019. And that The Bridge Hospice be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that: By-law No. 2019-036: A By-law for establishing and assuming a municipal highway, Being Part of Lot 15, Concession 1, being Part 2 on Plan 39R-11737 save and except Part 6 on Plan 39R-12113, a portion of Catchmore Road, Former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2019-037: A By-law to amend By-law 2010-105, being the Comprehensive Zoning By-law of The Municipality of Trent Hills. By-law No. 2019-038: A By-law to amend By-law 2010-105, being the Comprehensive Zoning By-law of The Municipality of Trent Hills. be read a first, second and third time, passed and property signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 11:01 a.m. to discuss: •  Acquisition/disposition of land (Recreation Facilities)

Be it resolved we do now rise at 11:47 a.m. and report on Closed Session Item 15b) Acquisition/disposition of land (Recreation Facilities)

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer and Peter Burnett, Community Recreation Officer re: Acquisition/disposition of land (Recreation Facilities) be received. And that staff proceed as outlined and report back at a future Council meeting.

Be it resolved that By-law No. 2019-039: A By-law to Confirm the Proceedings of the Council meeting held on Tuesday, March 19, 2019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:49 a.m.