Council

Be it resolved that the agenda for the Council meeting of December 18, 2018 be received and adopted.

Be it resolved that the:  Minutes of the Council meeting held on November, 20, 2018; and  Minutes of the Inaugural Council meeting held on December 3, 2018 be received and adopted as presented.

Be it resolved that the:  Minutes of the Trent Hills Library Board meeting held on October 15, 2018; and  Minutes of the Police Services Board meeting held on November 27, 2018 be received.

Be it resolved that Staff Report PLN-2018-76, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C30/2018, Alana Murphy, be received for information. That Council approve Rezoning Application C30/2018 by Alana Murphy, with respect to property located at 111 Concession Road 8 West, former Township of Percy, to rezone the retained portion of Severance Consent Application B49/2018 to Rural Residential.

Be it resolved that Staff Report PLN-2018-77, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C31/2018, Dennis and Sharon Curtis, be received for information. That Council approve Rezoning Application C31/2018 by Dennis and Sharon Curtis, with respect to property located at 62 Queen Street / Garry Street, former Town of Campbellford, to rezone the severed portion of Severance Consent Application B50/2018 to Residential 1 Exception.

Be it resolved that the correspondence presented by Mayor Crate from Mary Lynn Standen, Clerk, Municipality of Northern Bruce Peninsula re: Town of Kearney Resolution # 10.(d)(iii)/21/11/2018 re: Creation, Maintenance and General Quality of the Municipal Voter's List be received. That the Council of the Municipality of Trent Hills supports the Town of Kearney's Resolution supporting the re-establishment of the multi-stakeholder working group, and an update from the "Voters' List Working Group" on the transformational solutions being discussed. And that the Municipality of Northern Bruce Peninsula and the Town of Kearney be advise of Council's decision, under the Director of Legislative Services/Clerk's signature.

Be it resolved that the following Members of Council be appointed to the Trent Hills Community Development Advisory Committee:  Councillor Michael Metcalf, Chair  Councillor Ken Tully, Vice-Chair for the 2018-2022 term of Council .

Be it resolved that the following Member of Council be appointed to the Trent Hills Accessibility Advisory Committee:  Deputy Mayor Rosemary Kelleher-MacLennan Chair for the 2018-2022 term of Council.

Be it resolved that the following Member of Council be appointed to the Trent Hills Heritage Advisory Committee:  Councillor Catherine Redden, Chair for the 2018-2022 term of Council.

Be it resolved that the following Member of Council be appointed to the Hastings Hydro Reserve Advisory Committee:  Councillor Michael Metcalf, Chair for the 2018-2022 term of Council.

Be it resolved that the following Member of Council be appointed to the Trent Hills Public Library Board:  Councillor Catherine Redden for the 2018-2022 term of Council.

Be it resolved that the following Member of Council be appointed to the Campbellford Business Improvement Area Board of Management:  Deputy Mayor Rosemary Kelleher-MacLennan for the 2018-2022 term of Council.

Be it resolved that the following Members of Council be appointed to the Trent Hills Police Services Board:  Councillor Ken Tully  Councillor Gene Brahaney for the 2018-2022 term of Council.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b), 10c) and 10d) be adopted as printed.

Be it resolved that Staff Report FIN-2018-026, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Draft Water and Wastewater Budgets be received for information.

Be it resolved that Staff Report FIN-2018-027, Valerie Nesbitt, Director of Finance/Treasurer re: 2019 Draft Municipal Budget be received for information.

Be it resolved that Staff Report CAO-2018-20, Lynn Phillips, Chief Administrative Officer re: Legalization of Cannabis Update - Private Cannabis Retail Stores be received as information. That Council consent to private cannabis retail stores operating within retail zoned areas of the Municipality of Trent Hills (opt in). That the Alcohol and Gaming Commission of Ontario be advised of Council's decision with respect to private retail cannabis stores in the Municipality of Trent Hills. And that, if opting in, staff develop a Trent Hills Cannabis Policy Statement and bring it forward for consideration at a future Council meeting.

Be it resolved that Staff Report THF 2018-22, Tim Blake, Fire Chief re: November Monthly Report be received for information.

Be it resolved that Staff Report PLN-2018-78, Jim Peters, Director of Planning re: Subdivision SB02/2017, Sunny Life Properties Inc. - Naseby / Market / Ireton Streets, former Town of Campbellford, be received for information. That Subdivision Application SB02/2017, Sunny Life Properties Inc. - Naseby / Market / Ireton Streets, former Town of Campbellford be approved. And that the applicant be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report PLN-2018-79, Jim Peters, Director of Planning re: Zoning By-law Amendment to address legal cannabis production in Trent Hills, be received for information. And that the Zoning By-law Amendment be circulated for public and agency consultation and brought forward to a future Public Meeting of Council.

Be it resolved that Staff Report PLN-2018-80, Liz Mitchell, Planning Coordinator, re: Development Agreement with Sifton Properties Limited, be received for information. That the Development Agreement between Sifton Properties Limited and the Municipality of Trent Hills be approved. That the appropriate By-law, authorizing the Mayor and Clerk to execute the Development Agreement between Sifton Properties Limited and the Municipality of Trent Hills be brought forward for Council's consideration. And that the Developer be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report PLN-2018-81 Liz Mitchell, Planning Coordinator re: Assumptions of a portion of a road into the Municipal Road System, be received for information. That the lands described as Part of Lot 24, Concession 13, being Part 3 on Plan 39R-13814, a portion of Concession Road 13 East, Percy Ward, be assumed into the Trent Hills municipal road system. That the lands described as Part of Lot 25, Concession 10, being Part 2 on Plan 39R-13835, a portion of the 10th Line East, Seymour Ward, be assumed into the Trent Hills municipal road system. And that the appropriate By-laws be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2018-82, Jim Peters, Director of Planning re: Housekeeping Amendment to the Trent Hills Zoning By-law 2010-105, be received for information. And that the Zoning By-law Amendment be circulated for public and agency consultation and brought forward to a future Public Meeting of Council.

Be it resolved that Staff Report PLN-2018-83, Liz Mitchell, Planning Coordinator re: By-law approval for the transfer of an unopened road allowance - James Stevenson / Trevor Duff, be received for information; That Council authorize the transfer of the portions of the unopened road allowance as specified, being Part of Clyde Street, Registered Plan 51, Parts 1 and 2 on Plan 39R-13844; And that Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject properties.

Be it resolved that Staff Report PLN-2018-84, Liz Mitchell, Planning Coordinator re: Assumption of a Road into the Municipal Road System - Ranney Gorge Drive, former Town of Campbellford, be received for information. And that the appropriate By-law, assuming Ranney Gorge Drive, former Town of Campbellford, into the Trent Hills municipal road system be brought forward for Council's consideration.

Be it resolved that Staff Report EDC-2018-17, Kira Mees, Community Development Officer re: Trent Hills Community Development Advisory Committee be received for information. That the appropriate by law to establish an advisory committee to be known as the Trent Hills Community Development Advisory Committee be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2018-16, Doug Irwin, Director of Legislative Services/Clerk re: Advisory Committees to be Continued for the 2018-2022 Term of Council be received for information. That the appropriate by-laws to establish and continue the Advisory Committees outlined in Staff Report CLK-2018-16 be brought forward for Council's consideration. T hat the Municipality invite applications, commencing in January 2019, for the public members of the Advisory Committees. That Interview Committees be established for each of the Advisory Committees, consisting of, at least, the appointed Council member (Chair) and staff liaison. And that the respective Interview Committees bring forward recommendations for appointment of the public members of the Advisory Committees, for Council's consideration.

Be it resolved that Staff Report CLK-2018-17, Doug Irwin, Director of Legislative Services/Clerk re: Discontinuation of Standing Committees be received for information. And that the Standing Committees established for the 2014-2018 Term of Council be discontinued.

Be it resolved that Staff Report CLK-2018-18, Doug Irwin, Director of Legislative Services/Clerk re: Restructuring of the Friends of Cemeteries Group be received for information. Th at the Friends of Cemeteries Group no longer be considered an advisory committee/advisory body to Council. That the Friends of Cemeteries Group work directly with the Recreation Department as volunteers, for the identification of maintenance items and Decoration Day celebrations at the municipally operated cemeteries. And that the Friends of Cemeteries Group will be advised of Council's decision, under the Manager of Legislative Services/Deputy Clerk's signature.

Be it resolved that Staff Report CLK-2018-19, Doug Irwin, Director of Legislative Services/Clerk, and Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: Discontinuation of Community Policing Advisory Committee be received for information. That any future community safety and awareness efforts be undertaken by Safe Communities Northumberland County and that the Community Policing Advisory Committee be discontinued. T hat the existing funds that have been allocated to the Community Policing Advisory Committee and the financial contribution that the Municipality has historically provided to the Community Policing Advisory Committee be re-allocated going forward towards the OPP Kids School Program, Bike Rodeos at schools in Trent Hills and other Safe Communities Northumberland County initiatives. And that the Community Policing Advisory Committee be thanked for their service and advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the information presented by Doug Irwin, Director of Legislative Services/Clerk re: Appointment of Alternate Member - County of Northumberland be received. That pursuant to Section 268 of the Municipal Act, 2001, as amended, and Section 9.12 of the County of Northumberland Procedural By-law 2018-38, the Council of the Municipality of Trent Hills appoints the position of Deputy Mayor to be the Alternate Member to attend County of Northumberland Council meetings when the Mayor is unable to attend. And that the County of Northumberland be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated October 19, 2018 from Glenda Rodgers, CAO, Lower Trent Conservation re: Municipal Appointments to Lower Trent Conservation Board of Directors be received. That Councillor Rick English and Councillor Gene Brahaney be appointed the Municipality of Trent Hills' municipal representatives to the Lower Trent Conservation Board of Directors for the term of Council ending in 2022. And that the Lower Trent Conservation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated October 25, 2018 from Dan Marinigh, CAO/Secretary-Treasurer, Otonabee Region Conservation Authority re: Appointments to the Otonabee Region Conservation Authority be received. That Councillor Michael Metcalf be appointed as the Municipality of Trent Hills' municipal representative to the Otonabee Region Conservation Authority for the term of Council ending in 2022. And that the Otonabee Region Conservation Authoirty be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated November 9, 2018 from Tim Pidduck, General Manager/Secretary-Treasurer, Crowe Valley Conservation Authority re: Municipal Appointment to the Crowe Valley Conservation Authority Board of Directors be received. That Councillor Catherine Redden be appointed as the Municipality of Trent Hills' municipal representative to the Crowe Valley Conservation Authority Board of Directors for the term of Council ending in 2022. And that the Crowe Valley Conservation Authority be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated December 11, 2018 from Martha Murphy, Executive Director, Campbellford/Seymour Community Foundation re: Campbellford/Seymour Community Foundation Liaison Appointment be received. That Mayor Robert Crate and Deputy Mayor Rosemary Kelleher-MacLennan be appointed as the Municipality of Trent Hills' liaisons to the Campbellford/Seymour Community Foundation for the term of Council ending in 2022. And that the Campbellford/Seymour Community Foundation be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated December 11, 2018 from Cindy Cassidy, General Manager, Eastern Ontario Trails Association (EOTA) re: Appointment to the EOTA Board of Directors be received. That Councillor Rick English be appointed as the Municipality of Trent Hills' representative to the Eastern Ontario Trails Alliance Board of Directors for the term of Council ending in 2022. And that the Eastern Ontario Trails Alliance be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated December 12, 2018 from Ed Houghton, Executive Director, Ontario Municipal Water Association (OMWA) re: Appointment to the Ontario Municipal Water Association be received. That Deputy Mayor Rosemary Kelleher-MacLennan be appointed as the Municipality of Trent Hills' representative to the Ontario Municipal Water Association for the term of Council ending in 2022. And that the Ontario Municipal Water Association be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated October 17, 2018 from Glenda Rodgers, Chief Administrative Officer, Lower Trent Conservation re: Lower Trent Conservation - Draft 2019 Business Plan, Budget, and General Levy be received.

Be it resolved that the c orrespondence dated November 28, 2018 from Dan Marinigh, CAO/Secretary-Treasurer, Otonabee Conservation re: Otonabee Conservation Proposed 2019 Operating and Capital Budget be received.

Be it resolved that: By-law No. 2018-105: A By-law to Provide for Remuneration and Expenses for Members of Council and to Repeal By-law No. 2017-107 (Remuneration and Expenses By-law) By-law No. 2018-106: A By-law to appoint a By-law Enforcement Officer/Provincial Offences Officer (Joanne Graham) And to Repeal By-law No. 2008-119 By-law No. 2018-107: A By-law to appoint a By-law Enforcement Officer/Provincial Offences Officer (Brian Buchanan) By-law No. 2018-108: A By-law to appoint a Building Inspector (Brian Buchanan) By-law No 2018-109: A By-law to Appoint Principles Integrity as Integrity Commissioner and Closed Meeting Investigator for the Municipality of Trent Hills and to Repeal By-law No. 2015-122 By-law No. 2018-110: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located at 111 Concession Road 8 West, Percy Ward, Municipality of Trent Hills, County of Northumberland By-law No. 2018-111: A By-law to authorize the execution of a Development Agreement between The Corporation of the Municipality of Trent Hills And Sifton Properties Limited By-law No. 2018-112: A By-law for establishing and assuming a municipal highway, being Part Lot 24, Concession 13, being Part 3 on Plan 39R-13814, a portion of Concession Road 13 East, former Township of Percy, in the Municipality of Trent Hills, County of Northumberland By-law No. 201

Be it resolved that Section 14.20a) of the Trent Hills' Procedural By-law be suspended to permit the meeting to proceed beyond the four hour adjourment requirment.

Be it resolved we do now go into Closed Session at 12:19 p.m. to discuss: •  Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement) •  Personal matters about an identifiable individual (Police Services Board Applications) •  Personal matters about an identifiable individual (Public Library Board Applications)

Be it resolved we do now rise at 1:02 p.m. and report on Closed Session Items 15: b) Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement) c) Personal matters about an identifiable individual (Police Services Board Applications) d) Personal matters about an identifiable individual (Public Library Board Applications)

Be it resolved that Closed Session Staff Report CAO-2018-21, Lynn Phillips, Chief Administrative Officer re: Technical information with financial implications; Personal matters about an identifiable individual (Orchard Hill Guarantee Agreement) be received for information. And that the applicants be advised of Council's decision on the request.

Be it resolved that the confidential information presented by Doug Irwin, Director of Legislative Services/Clerk re: Personal matters about an identifiable individual (Police Services Board Applications) be received. That Kathy Dafoe be appointed as the public member to the Police Services Board. And that the individuals who submitted applications be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the confidential correspondence dated December 10, 2018 and presented by Doug Irwin, Director of Legislative Services/Clerk re: Personal matters about an identifiable individual (Public Library Board Applications) be received. That the following public members be appointed to the Public Library Board as of January 1, 2019:  Jaya Aronnilakkara  Keith Donnelly  Jennifer Marshall  Cathy McDonald And that the individuals who submitted applications be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that By-law No. 2018-119: A By-law to Confirm the Proceedings of the Council meeting held on December 18, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 1:08 p.m.